Eldorado at Santa Fe

Environmental Advisory Ad Hoc Committee July 3, 2018 Meeting Minutes

In Attendance; Committee members: Chair Karen Murry, Robert Blanchet, Jerry Gulseth, Nancy Ostiguy, Patty Mann and consultant Ann McCampbell via phone link, Stephanie Levy excused absence; ECIA Board Liaisons: David McDonald and Claudia Ahlstrom; Public attendees: Russell Winslow and Pat Murphy.

Call to Order at 3:00pm

Approval of July Agenda:

Approval of June 5, 2018 Meeting Minutes;

Notifications:

Debra Link has given notice that she is stepping down form the EAAHC.

Board Liaison Update: David McDonald and Claudia Ahlstrom

Public Forum: Pat Murphy, with the Climate Change Lobby, invited interested residents to attend a juried Global Warming Art Exhibition at the Museum of Encaustic Art on July 15, 2018 from 4-7pm at 632 Aqua Fria St, SF,NM.

Russell Winslow, on the ECIA F&G and Road Committees, attended meeting to view and possibly join the Environmental Advisory AH Committee,

Committee Update:

• Community Center Railroad room’s new polished concrete flooring project approved by the ECIA board in June. EAAHC was asked to recommend notification options, for review by the ECIA Board, for the residents of Eldorado. As project has very little outgassing, most during flooring construction, committee recommended 3 day notification before (e-blast, marque and signage), signage and caution tape during construction, and signage for one week after. HOAMCO to create physical signage for around Railroad room. After Board first review, recommendation for 2 week notification (e-blast and CC signage) before project start. Russell gave an over view of concrete project: HOAMCO to clean the windows, wall hangings (removed) and basic dust removal before project; Illmatic Construction Inc will demo/remove flooring and existing glue, prep floor for polish, repair joints/cracks with polyuria joint fill, grind floor to expose aggregate, polish to 800grit, and seal and burnish. Project to start this summer TBA.
• The Hike/Bike path scheduled County maintenance for 2018. Environmental Advisory was asked for ideas for eco-safe herbicide recommendations to present to the County to consider for weed abatement. ECIA Board asked the County to please consider our eco friendly environment and to please use eco-safe herbicide if able. Consultant Ann McCampbell expressed the need to not use herbicide if possible. Russell reminded the committee that the maintenance of our hike/bike trails is by the County and we should work together to create an eco friendly direction. It would be a great help to have a list of safe herbicide products to use.

• Nancy offered to work with Courteney to create an ECIA web page that lists the locations where ECIA is planning on work that might involve chemicals and create a list of materials that could be considered for use.

Text Message or robo call system for notification: Karen is working with HOAMCO and Courteney Handy to try to establish a text notification system Eldorado residents could sign up for. Patty Mann will investigate Forest service cell/land line notification system.

Environmental Advisory AH Committee Mission Statement: Motion was made to approve new wording for the Environmental Advisory Ad Hoc Committee Mission statement. Approved by committee (5 members/ 1 absent) and sent to ECIA Board for review.

Environmental Advisory AH Committee Goals: Committee reviewed goals. Motion was made to approve the Environmental Advisory Ad Hoc Committee Goals statement. Approved by committee  (5 members/ 1 absent) and sent to ECIA Board for review.

Environmental Advisory Charter: Committee reviewed Charter. Motion was made to approve the Environmental Advisory Ad Hoc Committee Charter. Approved by committee (5 members/ 1 absent) and sent to the ECIA Board for review.

Russell Winslow expressed that he would like to join the Environmental Advisory Ad Hoc Committee. Motion was made to approve Russell Winslow to be a committee member of the EAAHC. Approved by committee (5 members, one absent) and sent to the ECIA Board for review.

Draft of Interim Procedure for Pesticide Application was distributed and will be discussed at next meeting.

Committee Comments: Due to meeting running over time and committee members needing to leave, no comments at this time.

Adjournment: 5:05pm

Next Meeting July 31, 2018 at 3pm at the CC.

Environmental Advisory Ad Hoc Committee
Minutes for the May 1, 2018 Meeting

Call to Order: Karen Murry was a few minutes late so secretary Patty Mann started the meeting.

In Attendance were committee members Karen Murry, Jerry Gulseth, Stephanie levy, Debra Link; ECIA Board Liaison Antone Forneres; attending via conference call: Patty Mann and consultant Ann McCampbell;
Excused absences Robert Blanchet and ECIA Board liaison David McDonald.
Peggy Cooke has stepped down from the committee, we thank her for her valuable contributions. Patty Mann stepped down from secretary duty due to health.

• Trees at Pool: ECIA Board Liaison Antone Forneries.
Antone briefly updated committee on what ECIA Board’s plans are to manage
problem invasive elm trees around CC pool. Elms, one Russian olive tree and
saplings at pool backwash would be flush cut by Head’s Up landscaping. No
pesticide will be used. The other two elms by the pool would be trimmed.
There is talk about hand digging the roots of the elm by the pool house to see
if it is encroaching the structure and causing damage to the flooring.
Pool Pro will examine pool area and present a report, hopefully by fall, to
determine what repairs need to be made. The backwash will be tested and
evaluated to see about needed repairs due to root damage of removed trees.

• ECIA Wells: David McDonald, Karen Murry and F&G member Russell Winslow are researching and compiling old records to determine number and location of ECIA active wells. Due to HOAMCO staff change and ECIA management change, research has slowed.

• Past herbicide use at ECIA in 2017. David had researched herbicide used once in 2017, to control invasive clover as hand weeding was ineffective. David sent committee information on “Solitare”, the herbicide used.
• Patty and Ann McCampbell discussed the possible toxicity of using solitaire pesticide.

What is Integrated Pest Management (IPM). Ann McCampbell
• IPM is a strategy used to manage insect pests in the landscape using economically and environmentally sustainable practices. Using chemical treatments as a means to control pests is no longer acceptable. The goal of IPM is not necessarily to eradicate or eliminate pests but to strengthen and stabilize the landscape ecosystem so conditions are favorable for plants and unfavorable for pests. By using scouting and monitoring practices for pests (insect, other arthropods, weeds, pathogens or vertebrate), actions to suppress population levels can be made in a timely manner, using a combination of the most environmentally friendly and cost effective tactics available.
• Ann presented IPM as a method of pest management as organic as possible. IPM Decision making steps:
1) Identify the pest
2) Determine pest densities
3) Select one or more management options (prevention, cultural control, mechanical control, biological control, chemical control, or no control warranted).
4) Implement management options
5) Evaluate the success of management options.
6) record results
7) notice of pesticide application if needed.

Patty supplied handouts of pesticide free parks.
Ann suggested that when Head’s Up landscaping’s contract expires, the ECIA and management company hire an all organic landscaping company.
Stephanie stated if our committee is going to recommend advising all organic methods, we might want to work with the Eldorado school community garden as it is 100% organic, no pesticides or herbicides are allowed.

Integrated Pest Management Policy Revisions:
Our committee is being asked to revise some parts of the Integrated Pest Management Policy. The ECIA Board asked for a text messaging or “robo-call” alert be available for the community and management GM have the ability to handle emergencies that would require immediate attention, and the Information Committee asked for some simplification in alert notices.
David McDonald confirmed the current 1998 IPM is still in effect. The new interim pest policy is to give better notification our community if a pesticide application is going to take place. The Environmental Advisory Ad Hoc Committee will be revising and writing a new IPM policy, that once approved by the ECIA Board, will replace the current 1998 IPM policy and interim policy.

Mission Statement and Goals: Committee to continue working to develop our goals for developing a comprehensive “Environmental Stewardship Policy” which will include:
a) Pest control/iIntegrated Pest management Policy,to include public outreach guidelines.
b) Policy outlining environmental practices for new CC construction and facility maintenance.
c) Guidelines for performing an annual audit. Antone said “An Environmental Audit is a review of what you did every year, a way to evaluate what was done and how well it worked. Also to identify issues before they become problems.”

Adjournment at 5:10pm.

Next Meeting June 5, 2018 at 3pm ECIA Conference room

Minutes, Environmental Advisory ad hoc Committee

February 16, 2018, 3 pm, ECIA conference room

Present, David McDonald, Antoine Forneris, ECIA board liaisons

Homeowners/residents: Patty Mann, Secretary (via conference call), Paul Drumright, Peggy Cooke. Robert Blanchet-Road committee, Jerry Gulseth-Conservation Committee.

Karen Murry- Facilities&Grounds and Road Committees,  had an excused absence

Ann Netzow has dropped out of committee for health reasons

1.  Introductions of members not in attendance at Jan 19, 2018, meeting:

Antone Forneris is ECIA Board Liasion to this committee. He said he is the liaison to this committee as his term is up as ECIA Board member on May 6th and he did not want to leave this committee in limbo. He said David McDonald is Co-liaison.

Peggy Cooke, Eldorado homeowner/resident said she wrote to the ECIA Board a couple of times regarding her alarm at the chemicals (Herbicides) used on walking paths (i.e., Hike/Bike trails in August 2017) and was asked to be on the committee. She lives across the street from Antone. Antone stated he had known Peggy for 4 years.

The rest of the group introduced themselves to Antone and Peggy.

2.  Chairperson needed for this committee, Can anyone be Chair?

David replied that Karen Murry had said if no one else would be chair, she could.

Patty mentioned we need to check with Karen about this as she could not attend the meeting today.

3. Agenda: Patty acknowledged David's concern that we use this meeting to work on the proposed Herbicide use on 3 elm trees and 1 Russian Olive tree near the ECIA swimming pool and suggested we wait until a future time to review the proposed Mission Statement she has written for this Environmental Advisory ad hoc committee. David agreed.

4. Removal of 3 Chinese/Siberian Elms ( this species of tree is often called by either name) and 1 Russian Olive tree by the pool and proposed Herbicide Use to kill stumps/roots by HeadsUp Landscaping:

Discussion began.

1.  Some History, 3-4 Chinese Elms and 1 Russian Olive tree near the pool have invasive roots that are causing damage to pool decking and the pool equipment room. There is also damage to the pool backwash area. These trees need to be removed and their roots killed to prevent further damage to the pool. The pool decking and damaged areas need to be repaired prior to the opening of the pool in May. The Pool and Landscape ad hoc committees along with the Facilities & Grounds Committee and ECIA Board have been reviewing this problem and have obtained bids for the tree removal/root killing. To date, the bids only include the use of Herbicides as a stump killer to kill the invasive roots and no less toxic alternatives have been considered.  Here is information on recent Facilities & Grounds committee minutes:

The November 1st, 2017 minutes of Facilities & Grounds Committee state:

 Landscape: Elms to be removed from the Pool area are causing damage to the pools pipes and surface flooring and the need is critical to remove these trees. After removal would like Heads Up to use herbicide on cut tree trunks to prevent trees from growing back; everyone in Landscape group agrees that it is necessary to use an herbicide as proposed by Heads up.

Also, the description which trees are to be removed is confusing and they suggest confirming which trees will be removed. Their understanding is that there are 3 elms, one of which has a small Russian olive growing among its many trunks at the backwash pool.  If the board wishes, they are willing to include the area where the trees are being removed in their landscape plans for 2018. It would make sense to include this area with the scheduled and approved plantings on the south and west sides of the pool wall and the dog park fence.  

Motion: To Use an approved Herbicide ( carefully poured and capped off), subject to the Pest Control Policy Ad Hoc Committee’s review,  to prevent the Elms from regrowing after cutting down.  F&G  Unanimously approved.

The January 2017 F&G minutes state:

Environmental Ad Hoc Committee: The Committee’s first organizational meeting will be January 19, 2018, at 3 pm at the CC.

Mr. McDonald drafted an Interim Procedure for Pesticide/Herbicide Application to be reviewed by the Ad Hoc Committee.

ECIA board is evaluating health and safety at the Community Center.

The February 7th, 2017 the minutes of the Facilities& Grounds Committee state:

"Removal of problem invasive Chinese Elms by the pool were discussed. Heads Up would like to remove the trees ( Flush cut) and treat the stumps (drill and apply herbicide and coat holes) to prevent regrowth. They would like to bring in an arborist to discuss options for treatment. Antone agrees that a notification of stump treatment should be sent to Eldorado residents in a timely manner. Nolan stressed that “To open the pool season on time in May, we need to remove the problem elms ASAP to begin pool repairs”. A three-part system was discussed. Arborist to give guidelines, resident notification of herbicide use and product applied in early morning hours(3-4 am) to limit resident interaction. Heads Up would supply documentation of herbicide and duration of the product. GM Isabel will discuss with the board."

1.  According to Antone, HeadsUp Landscaping has submitted 2 separate bids for

1.Tree removal and 2. Stump killing using Herbicides.

Antone and David do not know if either of these contracts has already been signed and will find out.

To date, the Environmental Advisory Committee has not been given the proposed methods or the proposed Herbicide(s) to be used by HeadsUp and has requested this information along with the cost estimates of HeadsUp Landscaping's bids.

HeadsUp Landscaping is the company now on a yearly contract with the ECIA for maintenance of ECIA grounds and Compadres Park ( their contract was extended into 2018 by ECIA board in December). According to David, the issue of the trees at the pool are beyond the scope of their yearly contract and they have submitted additional bids for Pool tree removal and "stump killing" using Herbicides.

1.  IPM: Integrated Pest Management (IPM) requires that least toxic, non-chemical methods of pest control be considered before using chemical pesticides such as herbicides, which under IPM are only used as a "last resort" (trees with invasive roots and weeds are considered "pests", not just insects, vermin, etc).

The long-standing Integrated Pest Management policy in place with the ECIA was written and accepted by the ECIA as their Pest Control Policy in 1998.

1. D. Purpose of The Environmental Advisory ad hoc committee: is to review and revise the existing IPM policy and develop a more comprehensive Environmental Stewardship Policy which will encompass both a Pest Control Policy and an Environmental Policy for facilities maintenance and new construction and include a yearly Environmental audit.

1. E. The Environmental Advisory ad hoc Committee is reviewing alternative, least-toxic methods for killing the tree roots once the trees at the pool are cut to avoid the use of toxic chemical Herbicides and thereby protect the environment as a whole and the health of people including children and pets.

2018. F. Consultation: Taos Arborist, Paul Brian Jones was consulted by phone on Feb 18, 2018. Patty had a 50-minute consultation where he discussed his method for removal of this type of Chinese/Siberian Elm and Russian Olive where no Herbicides are used or required. He describes removing the tree and then grinding out the stump 12 inches below the surface of the soil using a stump grinder.

Paul discussed that when a tree is cut its instinct is to "survive" and it will begin to grow shoots and roots. He stated that grinding the stump 12 inches below the soil line will not only remove the stump but will kill the tree roots.  The stump grinding should be done at the same time the trees are cut.

Paul stated it is not correct to cut the trees and later decide what to do with the stumps as cutting will stimulate new tree/root growth, the stumps must be managed at the time of tree cutting. 

Patty cited additional research from Arborists and Agricultural Extensions regarding the use of herbicides to kill the stumps/tree roots that state if herbicides are used they must be applied to the freshly cut stumps within 5-15 minutes.

Paul Brian Jones is an Environmental Educational Consultant who is available to come and speak to the ECIA about management of the property including the Pinyon trees without the use of Pesticides/herbicides, he covers a range of information including soil building. His fee is $90 for a 1.5-hour talk and $50 to travel.

Some members of the group seemed interested in having Paul come speak and Patty asked the group whether to have Paul come down and give a talk to the ECIA and possibly extend it to the larger community.

Antone felt we should focus right now on the issue of trees at the pool and suggested Paul come and consult on the method of stump grinding first.

Patty told the group that Paul is a consultant and does not do the tree removal and stump grinding himself and that he said we would need to have another company do the actual work of tree removal and stump grinding

Peggy suggested we begin getting bids for stump grinding. No decision was made about this.

Patty told the group of her personal experience with tree stumps that were left by tree cutters at her former property that drew termites which got into her garage. She said research she has done shows tree stumps, if not removed, are not only unsightly but can draw wood-boring insects such as carpenter ants, carpenter bees, beetles and termites which could then call for further pesticide use. Antone said there is no wood at the pool building. Patty said, termites can move and there is wood in the structures of the adjacent Community Center building, Railroad Building and the "barn" where maintenance equipment is stored.

Antone said there is underground piping at Pool near trees and a manhole cover is there, a concern not to damage pipes during any stump grinding/stump removal.

Patty stated she is not in favor of herbicides but it is important to share research she has done re herbicide use for Elms. She found different procedures than the one described in Facilities &Grounds committee minutes where HeadsUp Landscaping would" drill into the tree stumps (after cutting the trees down) and apply herbicide and coat holes." Patty said she did not find this method for herbicide application in her research.

Patty said, for example, glyphosate is one of the herbicides used for Chinese Elms and if glyphosate is used, the method shown is to paint the entire top of the stump and down the sides with the herbicide.  Patty questioned whether HeadsUp had proper knowledge of stump killing and herbicide application.

1. Contamination of ECIA wells by herbicides

Patty shared another professional Arborist's information regarding the use of herbicides on the tree stumps. This second arborist stated that Herbicides go into the root system of the trees and then go into the soil. Herbicides can possibly kill other trees and plants in the area (including any new plantings placed where herbicides have been used).

He advised Herbicides are not to be used near groundwater or wells due to potential herbicide contamination of wells/groundwater.

Note: Some Herbicides used on Elm stumps stay in the soil for up to 2 or more years.

This issue of potential good contamination by Herbicides must be seriously addressed before the Board approves any use of Herbicides on the tree stumps at the pool.

H,  Stump Grinding, an experienced company needed: Patty asked if HeadsUp was the right company does do the tree removal and stump grinding. Antone said they grind the stumps to soil level anyway. Patty brought up that HeadsUp may not have a stump grinder. She relayed information from Taos Arborist Paul Brian Jones that stump grinding is very dangerous and needs to be done by a company who is very experienced.  Paul advised it is not correct for a Landscape company to go out and rent a stump grinder if they do not have experience. Patty said that it would be best to have the same company cut the trees and do stump grinding (HeadsUp is being considered for the tree cutting portion of the work). Antone stated they are a very experienced company.

It is not known at this time if HeadsUp Landscaping has a stump grinder or is experienced with stump grinding.

Peggy asked if we should start getting bids for stump grinding. No conclusion was made re getting bids for stump grinding.

1. Consult with experts: David and Antone stated they would postpone any tree cutting until after the next working ECIA Board meeting on March 15th so expert opinions can be obtained on the best way to ensure the tree roots are killed.

Antone suggested we ask Arborist Paul Brian Jones to come as an expert consultant on the trees at the pool and also suggested we get another expert to consult and mentioned a woman named Ashley Bennett Ph.D. from the New Mexico State University Extension, Antone said they have a building on Rodeo Rd. in Santa Fe. He said Ashley is an IPM expert and this would bring in Integrated Pest Management.

Patty stated that she found in her research all the Universities and Agricultural extensions are "pesticide people" and use of herbicides would be their bias.

Peggy said she would be willing to contact Paul and Ashley. Peggy had the idea of a "Round Robin" where the experts could present to the group all at once and we could ask questions. Antone mentioned HeadsUp Landscaping could also attend. HeadsUp Landscaping had also suggested bringing in their Arborist.

It was agreed Peggy would contact Paul and Ashley and see if they would come. It was agreed that we would have the consultants present their methods within 2 weeks and then the Environmental Advisory committee would meet again prior to the next working ECIA Board Meeting being held on March 15 at 4 pm in the classroom.

Patty asked if we should include all the relevant committees at the "Round Robin" based on Isabel and David's idea to have the Pool ad hoc, Landscape ad hoc, Environmental Advisory ad hoc and the Facilities & Grounds committees all meet together with her to discuss the removal of the trees at the pool issue. Patty asked if it might be best to have just a couple of representatives from each group meet together as it would be challenging to get everyone from all the groups together.

Antone said Isabel could do a meeting with all these committees if she wished but he wanted to just invite the head of Facilities &Grounds to this proposed "Round Robin" and said he (Nolan) could invite whoever he wanted.

1.  Other options for stump/root killing: Jerry brought up considering natural methods for stump/root killing in lieu of herbicides such as acetic acid, salt, and Epsom salts.

David said Dr. Ann McCampbell had sent information on some of the same natural methods. Jerry said," if we do not consider natural methods we are missing out". He also mentioned Richard (Dick) Fagerlund and wondered if he would be someone to consult with on natural methods.

The group wished to know who Dick Fagerlund is. Patty explained Richard Fagerlund is the former IPM Coordinator for the City of Santa Fe, is known as "The Bug Man" and lives in Albuquerque (Dick Fagerlund is not to be confused with The Bugman Pest Control Company in Santa Fe who uses chemical pesticides, herbicides, rodenticides, etc). Richard has a website and recommends natural, non-toxic methods of Pest/Insect Control.  Patty stated that if there were an insect problem she feels it would be appropriate to consult with Richard but in this situation regarding the trees at the pool, we need to consult with professionals who had experience removing this variety/species of tree such as an Arborist. The group agreed.

1. Committee members recommendations: Robert suggested we recommend stump grinding. Patty also would like to recommend stump grinding in lieu of herbicide use. The members of the committee are wanting non-toxic methods of Pest Control, not chemical pesticides such as herbicides.

Antone wants to get expert opinions and gather all information so the ECIA Board can back up their decision how best to do this.

Robert stated that all the research Patty has compiled is another significant component of information presented to the Board and said members of the committee must present as much information as we can to the Board regarding alternatives.

5. Consultant, Dr. Ann McCampbell M.D: Peggy inquired as to who Dr. McCampbell is.  Dr. McCampbell is a Medical Doctor who wrote, along with Jean Stokes Ph.D., the current IPM policy for the ECIA in 1998.  She is an MD who has expertise in both Environmental Health and on the toxicity of pesticides. She has worked for many years with the City of Santa Fe on IPM.

She is acting as a consultant for the Environmental Advisory ad hoc Committee.

Peggy said it was excellent to have someone with knowledge about toxicology consulting with us. The group agreed we wish to have her input.

Patty asked if Dr. McCampbell could attend our meetings either in person or by conference call and Antone said "I would love that" and David agreed.

6. Moratorium on Pesticide Use, Agenda item 3:

It had been suggested by some members of the committee that we ask for a Moratorium on Pesticide Use until a Comprehensive Pest Control Policy could be written or until the Environmental Advisory Committee had the ability to review and make recommendations on any proposed or planned pesticide use by the ECIA or on ECIA common property.  Patty asked the group for their input.  Peggy said she felt a Moratorium was not necessary as we are now reviewing the proposed pesticide/herbicide use on the trees at the pool and no other pesticide use is being proposed or planned by the ECIA at this time. Patty asked other members of the group their opinion and Jerry agreed with Peggy, a Moratorium is not needed.  Robert stated he felt a Moratorium was not necessary as we had an agreement with Antone and David, our board liaisons, that we would be getting expert opinions.

Our committee is being given the opportunity to advise regarding the proposed herbicide use on the trees at the pool. It was agreed we would not ask for a moratorium and would complete the draft Interim Pest Policy so it can go to the Board for approval.

7,  Interim Pest Control Policy, Agenda Item 3.

David has drafted a proposed "Interim Pesticide Policy" to be in effect until a Comprehensive Environmental Stewardship Policy has been drafted and approved. Patty said not all the changes discussed at our last meeting had been included in the latest revision. She suggested the title be changed to "Pest Control Policy" and has other changes.  David asked Patty to email him her changes, Patty agreed.  Peggy was given a copy of the Interim Policy as she had not been able to review it to give her comments.

The Interim Policy addresses better notification of residents/public if a pesticide application is planned. Committee members will submit any further changes to David so it can go to the ECIA Board for approval.

8. Pesticide-Free Parks: Patty brought up that many cities are going pesticide-free and have "Pesticide-free parks" including Seattle, Eugene, Oregon and Evanston, Illinois. Patty said in Evanston, an organic landscaping company called "GreenWise" has partnered with the city to develop pesticide-free parks, even the animal shelter has gone pesticide-free and would like to see this here. Antone said he would love this for the ECIA

Patty read part of the proposed Mission statement.

Patty wants to see an environmentally/ecologically sound policy

Patty is not in favor of pesticides/herbicide use. Patty likes David's idea of an "Environmental Stewardship Policy."

9, Landscaping Practices for Eldorado: Jerry said the Conservation Committee wants to post their write up of " Landscaping Practices for Eldorado" on the ECIA website and wants to know when the revised website will be done. David said it is a long process. Jerry indicated he wanted to wait to post until the process of website revision is done.

10. Pool Passes: Peggy asked re pool use and how much money comes from pool passes? How many passes are issued and what percentage of people use the pool? Antone does not know if there is a way at this time to quantify how many different people are actually using the pool, this can be developed.

11. Pesticide use by the ECIA, discussion:

Antone says HeadsUp is not promoting the use of pesticides.

Antone says no one on the Board is promoting regular use of pesticides.

Antone mentioned a staff person who brought in Roundup from home and was using it at the ECIA a few years ago and he was subject to dismissal.

David mentioned HeadsUp's use of herbicide on grassy areas at ECIA and Isabel is to get us information on what had been used, the dates of application and where it was applied. Antone said it was a broadleaf clover specific herbicide. ECIA board approved its use. The use of herbicides was proposed by HeadsUp Landscaping last spring/summer during Facilities & Grounds Committee meetings.

David stated no upcoming planned pesticide use by ECIA at this time. No pesticides/herbicides will be used for parking lot repairs.

David said no work was scheduled this year on the Hike/Bike trails.

David read from HeadsUp contract re in their contract it states that No pesticides are to be used on ECIA property without the ECIA Board's approval.

Patty stated she is not in favor of pesticides/herbicides and stated this Committee's bias is in favor of less toxic alternatives to chemical pesticides such as herbicides.

Peggy, chemicals should only be used as a last resort.

Peggy addressed the need for "enforcement" (of any IPM Policy). Patty said the proposed Mission Statement for the Environmental Advisory committee includes "continued oversight". Peggy felt that was not strong enough.

Jerry discussed that information on glyphosate is now coming out (re it's toxicity)

12.  ECIA Committees are Advisory to the Board:

Antone said all the committees are "advisory to the ECIA Board".

David said we are being given a voice but it may not necessarily "go that way"

13, Vistas article: David said he could write about the Environmental Advisory Committee, an overview of what we're doing and goals and education in Vistas under " Message from the Board", possibly for April issue. David said our charge is a comprehensive policy, to be good stewards of the earth.

14.Summary of meeting:

Environmental Advisory ad hoc Committee members are wanting non-toxic methods of Pest control and want to find alternatives to pesticide use for the ECIA.

Antone and David decided to wait for any tree cutting until after the next working board meeting to be held on March 15th at 3 pm in the classroom.

It was agreed by the group to get information from experts on removal and root killing of this particular variety/species of invasive tree(s) including Taos Arborist Paul Brian Jones who does not use pesticides such as herbicides and IPM expert Ashley Bennett of NM State University extension. HeadsUp Landscaping and possibly their Arborist to be included.

The group agreed to have Peggy contact experts who have experience with these species of trees to see if they can come in the next 2 weeks to present their ideas for tree removal and stump/root killing.

The committee will then schedule a time to meet again prior to the next working board meeting

in March after hearing from the experts.

David and Antone to check if the contract(s) submitted by HeadsUp Landscaping for tree removal and root killing are already signed.

Questions are on board re exact procedure and what herbicide(s) HeadsUp proposes to use for stump killing.

Questions are into Isabel re what herbicide(s) were used on the grassy areas of the ECIA Community Center where herbicides were applied and what dates.

The committee, on David's suggestion, will consider moving day and time of our meetings to come just before the Working Board meetings.

Patty suggested all members of the committee go out after the meeting and see the trees at the pool, 2 are marked with blue tape and others at pool backwash are marked by yellow tape.

Next meeting to be announced.

Conclusion of meeting

Environmental Advisory Ad Hoc Committee June 5, 2018 meeting minutes

In Attendance: Committee members: Chair Karen Murry, Stephanie Levy, Debra Link, Robert Blanchet, Jerry Gulseth, Patty Mann via phone link; ECIA Board Liaisons: David McDonald and Claudia Ahistrom; Public attendees: Jean Stokes and Nancy Ostiguy (possible new member).

Call to Order at 3:10pm.

Approval of June Agenda: Approved

Approval of April 3, 2018 Meeting minutes: Approved

Approval of May 1, 2018 Meeting minutes: Approved

Notifications:

Peggy Cooke has given notice that she is stepping down from the Environmental Advisory Committee.

Patty Mann is stepping down from committee secretary and Chair Karen Murry will assume the position.

Board Liaison Update: David McDonald and Claudia Ahistrom.

• No new information on ECIA wells. Still researching back records, as is the Facilities and Grounds Committee.
• Elm Tree (#5 at Pool House) Update: David believes the consensus was to hand dig the elm roots by the pool house wall and see if there was any encroachment through the foundation.
• Pool Backwash Update: David was not aware of any news on the backwash. Pool Pro was asked to evaluate the pool backwash area but was waiting on the tree removal. F&G Committee will have to ask Pool Pro to evaluate backwash separately now that the trees are removed.

Public Comments: Jean Stokes

• Long time Eldorado resident, drafted the 1998 IPM for ECIA.

Jean expressed worry about the creation of a new ball field at the Community Center.

She explained problems in 2000, with discussion of sod to create a soccer playing field and worry about the possible use of pesticides to eliminate weeds. No pesticide used and no sod purchased. Karen and David explained that the new F&G Committee proposal was for a dirt baseball playing field for year one and artificial turf installed (similar to the artificial turf at the Eldorado School) for phase two. No pesticides to be used. Maintenance staff will currently mow and weed and outside contractors would be used to eliminate gophers and safely transplant prairie dog colonies. Once artificial turf is installed, limited maintenance will be needed.

 Jean commented about the decision making process involved in CC and Eldorado projects. How Santa Fe has an IPM policy but the County does not.

David McDonald is setting up monthly meetings with  Robert Martinez, Deputy Director of Public Works for Santa Fe County to discuss Eldorado issues to create an open dialog.

Karen proposed creating an online reference site for IPM guidance and education.

Karen discussed need for an electronic text message system through HOAMCO and Courteney to sign up residents who would like to be alerted to Eldorado Community Center pesticide applications.

Committee agreed and Karen will inquire with HOAMCO on how to set up this system.  Information Committee will be copied on this as well.

Karen proposed creating a “green” lecture and education series to help inform Eldorado residents, management staff and ECIA committees.

Nancy expressed interest in joining the Environmental Advisory Committee.

Motion: To nominate Nancy Ostiguy to be a member of the Environmental Advisory Ad Hoc Committee. Approved

Name was forwarded to the ECIA Board for formal approval.

Revisions of the Environmental Advisory Committee goals and the IPM were started, but tabled till next meeting due to time.

Adjournment: 5:15pm

Next meeting July 3, 2018 at 3pm.

Ad hoc Environmental Advisory Committee meeting

Minutes, January 19^th, 2018 3 pm

Recorded by Patty Mann, Secretary

Board Liaisons: David McDonald present.

Absent/ill, Antone Forneris (Vice President, ECIA board).

Committee members attending: Gerry Gulseth (Conservation committee), Paul Drumright (Homeowner/resident), Robert Blanchet (Road committee), Karen Murry (Facilities and Grounds committee and Road committee), Attending via phone conference call: Patty Mann (Homeowner/resident), Peggy Cooke (Homeowner/resident). Absent, Ann Netzow (Homeowner/resident).

David McDonald, ECIA board liaison directed the meeting.

1.David: Mandate for Environmental Advisory ad hoc committee to look at Integrated Pest Management Policy (IPM), the old policy that was developed in 1998. He said it is brief and not much detail and only covers Pest Management. He says the committee is to look at a more comprehensive “Environmental Stewardship Policy” which can include also things like new carpet, new construction, any pesticide application, etc., and that takes into consideration any impact on the environment.

2.  David said there are housekeeping issues for the committee.
3. Select a chairperson
4.  Select a secretary to keep records of what we discuss and decide.

3. Introduction of members: Members were given an opportunity to introduce themselves and state why they are on the committee:

Paul Drumright: Owner/resident for 15 years in Eldorado. Is concerned about past events in Eldorado including the poison (Gopher Bait) placed in the Dog Park, the trees at the ECIA that were sprayed with pesticides and the walking trails that had herbicides applied. Paul is a master gardener, organic gardener, beekeeper and wants to address the environmental impact of using pesticides and herbicides.

Robert Blanchet: 10 year resident of Eldorado. An artist, historian, and naturalist. He grew up in Iowa on a small farm and lived in Wyoming for 15 years.  In the past 2-3 years, he has been involved with pack rats and cleaning up properties related to that. He wants to consider pests and have a seat at the table of this committee.

Karen Murry: Representative from the Facilities & Grounds Committee and Roads committee. A 9 year Eldorado resident, she lives naturally, is a fiber artist and uses no pesticides if she can. She stated she is worried re trees at the Pool, 3 Siberian elms and one with a Russian Olive sprouting from it that need to be removed as roots are affecting pool decking. It was discussed during Facilities and Grounds committee meeting of November 2017 and they are talking pesticide used to kill the tree stumps.

Patty asked if stump killer meant herbicides and Karen said yes.

Patty asked who recommended the herbicide use and was told by David and Karen 3 landscape companies.  Karen said the herbicide to be “very localized, drill down inside stumps and seal the top”.

David said the trees are still in place and that this issue was the impetus for (drafting) the Interim Pest Control Policy.

Patty Mann:  A 7 year resident of Eldorado, is a Registered Nurse with Master’s degree from the University of California, San Francisco Medical Center. She worked in the Newborn Intensive care Unit for many years and also taught Maternity Nursing.  She is on this committee as concerned re the health of people, children, pets, animals and the environment as a whole.  She was Chemically Injured and as a result became Chemically Sensitive from pesticide application at hospitals and from exposure to toxic chemicals present in new building materials from hospital remodeling and also when a new wing was added on to the hospital. She advocates the use of Alternatives to Pesticides as well as the use of nontoxic products/materials for ECIA facilities maintenance.

Gerry Gulseth, a representative from the Conservation Committee which is mostly about trails maintenance. He said people on his committee are generally opposed to all the “CITES” (meaning pesticides, herbicides, rodenticides, etc), opposed generally to any of that use. He said, “in a serious situation which should be well-defined use something not as terrible, use something safer. Not Roundup (glyphosate).”  They (The Conservation committee) are working on landscape practices for Eldorado.

Peggy Cooke: Homeowner/resident. We lost the connection with Peggy to the conference call and David and ECIA staff tried to get her back on the call without success.  An email was sent apologizing to Peggy. We look forward to her participation and to having her introduce herself at our next meeting.

David McDonald: Elected to the ECIA Board 8-9 months ago. Is interested in the whole issue of the Hike/bike paths and cracks and the way it was handled with last minute notice to the community.  He is a friend of Jean Stokes Ph.D. (who drafted original 1998 IPM policy with Dr. Ann McCampbell M.D.) so is aware of the Chemical Sensitivity issue. He said there was a lot of miscommunication with other board members and Dr. Ann McCampbell, who is a leading authority on Environmental Illness. David says he got involved by talking with Jean Stokes.  He spoke of  his “Advocacy on the EICA board to take a position to consider people who have Chemical Sensitivity.” David said he is interested in the human level of this issue and “notification is his piece, i.e. anything that could impact some people and how to make sure it (the information) gets out to the community, to give more than 48 hours notice so people can make arrangements for their life.”

He is concerned, he says they don’t use pesticides (his household) and is he concerned.

Ann Netzow and Antone Forneris were absent from today’s meeting. We look forward to having them introduce themselves at the next meeting.

4. Responsibilities of the Environmental Advisory ad hoc committee:

1.  Patty read to the group the Motion to the ECIA board by Antone Forneris of November 20, 2017, which describes the responsibilities of the Environmental Advisory ad hoc committee.

4.  Continued
5.  Patty: In view of the Nov 20. 2017 Motion statement that the Environmental Advisory committee will only remain in effect until the policies are adopted by the ECIA board, Patty brought up the need for the Environmental Advisory ad hoc committee to remain in place as an oversight and advisory committee. Patty said that other ad hoc committees such as the Dog Park, Landscape, and Pool ad hoc committees continue on.

Patty proposed the following (or some similar) language.

“The Environmental Advisory ad hoc committee shall remain as an oversight/advisory committee after the policies are put into effect to ensure guidelines, as approved by the board, are followed.” 

1. David said it is “a grey area” as ad hosts are supposed to be “term-limited”, they dissolve and are re-created the next year. He said they just talked at the board meeting about this, to be on a subcommittee is to be on a full committee and then so many people it is hard to get a “quorum.”

David said the intent is some more permanent oversight committee to do a yearly environmental audit and “to police the policy”.  He said there is no exact format, these people could be from this ad hoc committee or a different group, this can be put into part of a “comprehensive policy” as to how this can be done.

5.  David asked for a chairperson of the committee. At this time no one has volunteered. David was asked if he would be the chairperson and he stated he is a liaison, that a member of the committee should be chairperson. He will channel information back and forth to the board once the committee is set up. David said we need a chair to run the meeting and make sure everyone is heard and is done orderly, to call meetings, set agendas, what’s happening and when next meeting is, etc.

6.  David asked for someone to be Secretary and Patty volunteered. Patty was asked by a member if she would be both Chair and Secretary. She said she is unable to do this as too cumbersome to take all the minutes and also chair the meeting. She stated the chair should be someone who can be present at the meeting (she is on a conference call) and David agreed.

7.  David said one of the most immediate things is to address the Interim Pest Policy to cover issues like the tree stumps.

1.  David shared with the group the 2^nd revision of the proposed Interim Pest Policy that Dr. Ann McCampbell and HOAMCO General Manager (GM) Isabel Ugarte had commented on.

1. There was some group discussion about the Interim policy, David asked for suggestions for any changes the group might want:

Patty gave feedback and suggested Rodenticides be added under the definition of pesticide application in the first paragraph. The group agreed.

Re: 3.1.1 Patty also asked about whether 21 days notice in Vistas is practical if there is a deadline for Vistas publication which could put off any planned (application)5-6 weeks.

David said also with 3 weeks to consider the action (prior to submitting an announcement in time for Vistas deadline) it could be longer.

No conclusion or decisions were made about this 3.1.1 line in Interim Policy

Re: 3.1.2. Patty asked that in addition to Eblast notifications sent out 2 weeks prior, 1 week prior and 3 days prior to any application that an Eblast also is sent out on the “day of application”. David agreed to this change.

Re: 3.1.4 Regarding a Telephone tree being set up. David asked Patty if she would do the telephone tree. Patty said no as it would be too cumbersome, that many people, not just those with health problems, might want to be on a telephone tree and it would be better to consider something like a group text or a recorded phone call from ECIA to those wanting to be on this list. Patty said. as an example, they do a phone call directly to all people on the list for prescribed burns.  David said he liked the idea of a group text.

No conclusion or decisions were made about this 3.1.4 proposal for a telephone tree.

1.  Patty brought up ways to notify school and parents of students. David said it was challenging to get communication with the school in the past. Patty said it is important as parents were upset they did not have sufficient notice of the herbicide application to the Hike/bike trails to keep their children off the trails. This is where their children walk to school, etc.

No conclusion was made about how to notify the school or parents.

1.  The group discussed some ways to communicate with the community. David said Eblasts. Patty said Eblasts are not reaching everyone, that Isabel Ugarte told her there are approximately 900 residences on the Eblast email list and we have over 2,600 residences. Patty suggested we could put on the front page of Vistas a notice to get more people to sign up for Eblasts.

Karen and David discussed posts at Agora, Senior Center, Library.  David suggested using Information committee.

David suggested not using “NextDoor” website as a way of communication by ECIA.

8. David: David to integrate suggestions into the revised Interim Pest Policy and the plan is to then move it to the ECIA board in February for approval.

9.  David asked when to meet again, the committee agreed to meet

February 16^th, 2018 at 3 pm.

10.  Robert Blanchet brought up ECIA and properties contained in their jurisdiction are not just the grounds and hike (hike/bike) trails/hiking trails but also include the greenbelts, that ECIA grounds is only a small portion of Eldorado. He commented regarding the Information committee that it is always an issue to give information and education for all of us. We may have specific constraints as an ad hoc committee. He asked “How do we inform ourselves and educate our community as to what is going on?

11. Paul keeps bees. He is concerned as they have a 6-mile radius and he can’t keep them away from stuff (pesticides). He shared how our land has been overgrazed, how in 50 years we may not see the same landscape due to climate change. Paul stated, “The most important thing is to set the best example, whatever it is, how we live our life and how we behave”.

Paul asked, “Do we need to spray 3 weeds on a bike trail before we work on it?”

12.  David said the company who did Hike/Bike trail resurfacing would not warranty their work unless weeds were killed.

13. Paul said “As a community, set a tone, there are other methods of doing pest and herb management. Try to educate people and not have to use Roundup (glyphosate)”.

14. Gerry said,” People in spite of our best information will still break rules and do this (use pesticides). Give the best and suggest things they can use instead of terrible pesticides”.

15.  David said this is where the information committee comes in, can give information regarding alternatives.

16.  Robert: asked for clarification re ECIA property and private property.

He asked whether these rules (ECIA Pest policy/Interim Pest policy) apply to private property.

David said no, they do not apply to private property.

Robert spoke of how he learned to hoe/pick weeds, that his property has no weeds, (he mechanically removes them). He said restoration of the landscape can be accomplished.

17.  Discussion of getting information about alternatives to pesticides out to the community.
18. The group discussed the prevalent use of Rodenticides ( poison rat bait, mouse bait, gopher bait) by people in the community and all agreed they should not be used as the danger to raptors, pets, get into the food chain, etc. Patty stated that now the ECIA is no longer using Bait boxes at the Community center but instead traps are inside the black boxes and gophers are once again being trapped (no gopher bait is being used) as has been the ongoing policy at the ECIA. She stated she recently saw black boxes with actual poison rodent bait outside the library in Eldorado. The Vista Grande library is a Santa Fe County building (not under jurisdiction by the ECIA policies). She is concerned about the effects of these poison baits on other species (raptors, etc.) and that we as a group may also wish to expand our reach and address Santa Fe County use of poison baits/rodenticides. She also mentioned members of the group may wish to also address the use of Pesticides/herbicides in the City of Santa Fe.

1. The group wants to help educate the community on alternatives to pesticides.

Some ideas were shared:

David: Put the policy in front of membership continuously, put articles frequently in Vistas, etc.

Patty: asked How to relay to the Information Committee the information we wish to share so it gets disseminated?  How this would occur is not clear. She brought up Flora and Fauna, a small independent group in Eldorado that writes monthly articles for Vistas and sometimes covers these issues (of alternatives to pesticides).  She asked who on Vistas newsletter approves the Flora and Fauna articles that appear each month.  No one in ad hoc group knows who approves the F&F articles.

1. C. Karen: told of the conservation group she started after Herrada Road was paved to protect the wild Sunflowers on Herrada road from the County cutting them. They have gotten cooperation with the county and have gotten homeowners to clean up their culverts and plant seeds, etc. so the Sunflowers can flourish.

18.  Close of meeting

1.  David will send out to group changes suggested for Interim Pest Policy and a copy of the Motion dated Nov 20, 2017, re Approval of Environmental Advisory ad hoc committee.

1.  For Next meeting David asked the committee to :

Set a goal, an outline of what policy would look like, create an Agenda and identify areas we want to make policy.

1. David suggested down the road there could be a schedule of articles and topics we would like to see addressed.

1.  David used the term “ONGOING ENVIRONMENTAL STEWARDSHIP”

NEXT MEETING WILL BE FEBRUARY 16, 2018 AT 3 PM, ECIA CONFERENCE ROOM. 

Note; members of committee requiring telephone conference calling should let David and ECIA General Manager, Isabel Ugarte know a few days in advance so equipment can be set up, thank you.