Ad Hoc Environmental Advisory Committee Minutes

Environmental Advisory Ad Hoc Committee

Minutes from February 5, 2019

In Attendance: Committee members: Karen Murry, Patty Mann (via phone), Nancy Ostiguy, Stephanie Levy and Todd Handy, visitor.  ECIA Board Liaison: David McDonald. Staff Liaison: Katrina Pederson (KPederson@hoamco.com). Russell Winslow excused absence.

Meeting start: 3:22 PM

Approval of Agenda – Moved (Stephanie) Second (Nancy) – Unanimously approved

Approval of Minutes – Moved (Stephanie), Second (Nancy) – Unanimously approved

Board Liaison Update – David McDonald

            Nothing to report.

Old Business

  • Discussion of Procedures for Pesticide Notification:
    • Done
  • Discussion of IPM Pyramid and see if it is ready for committee vote.
    • Motion to approve IPM pyramids (Nancy), Second (Stephanie) – Unanimously approved
  • Discussion of Procedure for Pesticide Application. Committee made small revisions and corrections of typos.
    • Committee voted on PPA to go to the Board for consideration.
    • Motion to approve for recommendation to the Board (Stephanie), second (Nancy) – Unanimously approved
  • Discussion on PUP (Pesticide Use Proposal) Appendix. Committee made small corrections.
    • Motion to approve (Stephanie), second (Nancy)
  • Discussion on list of recommended safe weed abatement that can be tested on ECIA Hike/Bike trails this spring. (Prototype for use this spring to be discussed with F&G and Board)
    • Sent to Nolan, Julie, Mike, David. F & G will work with Mike & Julie to test the material

New Business:

  • Discussion of Policy on Materials used in Renovations, New Buildings and Existing Maintenance- How do we proceed or can we at this time?
  • Discussion of Annual Audit.

Motion to recommend to the Board to change the status of the EAAHC, an ad hoc committee, be to a standing Environmental Advisory Committee (Nancy), second (Stephanie) – Unanimous approval

  • Community Center use of glue traps for rodent reduction. January meeting with Julie, Mike, David and Karen was very productive. New safe trap rodent control solutions are being explored.

Meeting Adjourned: 4:45 PM

Next meetings:

            March 19 (3rd Tuesday) Due to committee member’s prior commitments.

            April 1 (1st Monday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from January 7, 2018

In Attendance: Committee members: Karen Murry, Todd Handy, Patty Mann (via phone), Nancy Ostiguy, Stephanie Levy and Russell Winslow.  ECIA Board Liaison: David McDonald. Staff Liaison: Katrina Pederson (KPederson@hoamco.com). Robert Blanchet excused absence.

Meeting start: 3:15 PM

Approval of Agenda – Moved (Stephanie) Second (Nancy) – Unanimously approved

Approval of minutes – Moved (Stephanie), Second (Russell) – Unanimously approved

Board Liaison Update – David McDonald

            Discussion of the future of this Committee; should we be a stand-alone or a subcommittee of another committee.

            A discussion of where the current documents about pesticide applications are on the ECIA website.

Old Business

Discussion of Procedures for Notification – (Julie Navarro is putting this together and this Committee will look at this once it has been put together: Katrina will check for us.)

Discussion of IPM Pyramid – modified the names of the pyramids

Discussion of draft Pesticide Policy – Some modifications were made during the meeting.  Additional modifications, consistent with comments made during the meeting, will be made and sent to the Committee before the next meeting.

Discussion of the pool needing a separate document from the Pesticide Application Policy.

Discussion of Policy on Materials used in Renovations, New Buildings and Existing Building Maintenance – Postponed to next meeting

Discussion of Annual Environmental Audit – Postponed to next meeting

Meeting Adjourned: 5:20 PM

Next meetings:

February 5 (1st Tuesday) from 3-5 PM in the ECIA Conference Room

            March 5 (1st Tuesday)

            April 1 (1st Monday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from December 4, 2018

In Attendance: Committee members: Karen Murray, Todd Handy, Patty Mann (via phone),

Nancy Ostiguy, Stephanie Levy and Russell Winslow. ECIA Board Liaison: Libby Maclaren.

Robert Blanchet excused absence.

Meeting start: 3:20 PM

Approval of Agenda – Moved (Patty) Second (Nancy) – Unanimously approved

Approval of minutes – Moved (Russel), Second (Karen) – Unanimously approved

Board Liaison Update – Libby Maclaren

No News

Old Business

Discussion of List of Herbicides for F & G to Test in Spring; list of adjuvants was reduced

to eliminate those that reduce pH (problematic for asphalt)

Discussion of Procedures for Notification – (Julie Navarro is putting this together and

this Committee will look at this once it has been put together)

Discussion of IPM Pyramid – modified one of the pyramids; changed home to residential

Discussion of draft Pesticide Policy – Some modifications were made during the

meeting. Additional modifications, consistent with comments made during the meeting,

will be before the next meeting and sent to the Committee before the next meeting.

Discussion of Policy on Materials used in Renovations, New Buildings and Existing

Building Maintenance – Postponed to next meeting

Discussion of Annual Environmental Audit – Postponed to next meeting (Stephanie and

Nancy will discuss in advance of next meeting)

Next meetings:

Tuesday January 7 (1st Monday) from 3-5 PM in the ECIA Conference Room

February 5 (1st Tuesday)

March 5 (1st Tuesday)

April 1 (1st Monday)

May 7 (1st Tuesday)

June 4 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from November 5, 2018

In Attendance: Committee members: Karen Murray, Patty Mann (via phone), Nancy Ostiguy, Russell Winslow and Stephanie Levy.  ECIA Board Liaison: David McDonald. Robert Blanchet excused absence.

Meeting start: 3:15 PM

Approval of Agenda – Moved (Stephanie) Second (Nancy) – Unanimously approved

Approval of minutes – Patty had some modifications

Board Liaison Update – David McDonald

            On Compadres from Herrada to Avenida Eldorado was the only section where Pendulum was used; on Casa del Oro from Avenida Eldorado to Balsa Corn gluten-8 was used; on Casa del Oro from Balsa to Avenida Vista Grande nothing was used.

            The Interim Pesticide Policy was passed by the Board.

            Suggested we review the posting on the hike/bike path.  The company that does the work should be part of the contract – it should be specified in the contract what we want.

            Board approved the facilities rental policy; still working on the rental procedure.  Looking at putting in language requiring recycling. Need to include information about recycling in the rental agreement.

            Status on the irrigation around the pinyon trees: we have new company (Anytime Landscaping Company) is doing ECIA landscaping; will be moving the drip irrigation as close to the parameter of the planter area as possible; getting this done will be on Mike’s list of things to do.

OLD BUSINESS

Discussion of list of herbicides for F & G to test in spring.  Nancy will come back with a reduced list of herbicides – what plants are the targets (grass versus broadleaf), etc – for F & G to evaluate.

Discussion of the need to work on our mandate from the Board.

1)     Pest Management Procedure – pest management pyramid; Nancy will bring a draft policy for consideration

2)     New Facilities and Facilities Maintenance – need to policy to provide guidance on kinds of materials to be used in building and maintenance

a.     Less toxic cleaning products

b.     Low volatiles – paint, glues

3)     Annual Audit – what are the pieces of the annual audit; what is the procedure for the annual audit.  Develop guidelines for the annual audit. Stephanie will work with Nancy to begin to develop guidelines for the annual audit.

Our goal will be to have a complete ‘package’ by May.

Adjourned: 4:59 PM

Next meetings:

            December 4 (1st Tuesday)

            January 8 (2nd Tuesday)

            February 5 (1st Tuesday)

            March 5 (1st Tuesday)

            April 2 (1st Tuesday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from December 4, 2018

In Attendance: Committee members: Karen Murray, Todd Handy, Patty Mann (via phone), Nancy Ostiguy, Stephanie Levy and Russell Winslow.  ECIA Board Liaison: Libby Maclaren. Robert Blanchet excused absence.

Meeting start: 3:20 PM

Approval of Agenda – Moved (Patty) Second (Nancy) – Unanimously approved

Approval of minutes – Moved (Russel), Second (Karen) – Unanimously approved

Board Liaison Update – Libby Maclaren

            No News

Old Business

Discussion of List of Herbicides for F & G to Test in Spring; list of adjuvants was reduced to eliminate those that reduce pH (problematic for asphalt)

Discussion of Procedures for Notification – (Julie Navarro is putting this together and this Committee will look at this once it has been put together)

Discussion of IPM Pyramid – modified one of the pyramids; changed home to residential

Discussion of draft Pesticide Policy – Some modifications were made during the meeting.  Additional modifications, consistent with comments made during the meeting, will be before the next meeting and sent to the Committee before the next meeting.

Discussion of Policy on Materials used in Renovations, New Buildings and Existing Building Maintenance – Postponed to next meeting

Discussion of Annual Environmental Audit – Postponed to next meeting (Stephanie and Nancy will discuss in advance of next meeting)

Next meetings:

Tuesday January 7 (1st Monday) from 3-5 PM in the ECIA Conference Room

February 5 (1st Tuesday)

            March 5 (1st Tuesday)

            April 1 (1st Monday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from September 25, 2018

In Attendance: Committee members: Patty Mann (via phone) Nancy Ostiguy, and Russell Winslow.  ECIA Board Liaison: David McDonald. Robert Blanchet and Stephanie Levy excused absences.

Meeting start: 3:15 PM

Approval of minutes

It was moved (Nancy) and Seconded (Russell) to approve minutes as corrected by Patty Mann (Linda Weiner suggested the power wash, not John Formby).  Minutes were approved.

Board Liaison Update – David McDonald

Hike and Bike Trail maintenance and repair – next Monday and Tuesday maintenance and repair by AFJ Paving will begin next Monday and Tuesday.  Rock salt will be used on all the big cracks (cut outs). One mile from Balsa Road to Avenida Eldorado will have

Draft Interim Pesticide Application Procedure will be voted on Thursday. This policy will be followed for the Hike Bike Trail. Information will be put into Vistas. Will put in information about those who wish to be on telephone list or a texted list and to sign-up for eBlast.

Julie Navarro, General Manager, has started and is doing well.

Project Manager (lives here in Eldorado) will be starting at the end of October/beginning of November.

Pinyon trees will be watered and fertilized. A new landscaping crew will be starting. With continuing evaluation of the health.

Compadres unpaved Hike and Bike Trails (Vista Grande to Herrada, ~1 to 1.5 miles) – will be looking into using the fine gravel; will be talking with David Padilla (Santa Fe County) about how they did the work so we can mimic it.  Looking at duplicating what was done on the Rail Trail. The County will be doing this work, not ECIA. Facilities and Grounds will be trying to figure out who to talk with at the County.

County roadwork: aprons (area where the roads cross the bike path) – County will paving the areas between other jobs (F&G is working on this) 2) $100,000 from State

Questions were raised concerning:

Who reports to the Board from the EAAC?

The Board Liaison reports.

Who provides the information for Monthly report the goes to the ECIA website?

Julie (as part of Manager’s Report) is responsible for this but last month was very chaotic.

New Board members will be seated on Thursday. Five applicants for three positions.

Old Business

AFJ Paving’s upcoming maintenance/repairs of Hike and Bike Trails:

Patty stated her concerns about the plan to use Pendimethalin on a portion of the hike/bike trail.

F & G (Facilities & Grounds) wants a list of a half dozen or so materials to test in the spring

            Two are being tested 1) Avenger and 2) Industrial Vinegar and Dawn® Soap mixture

Nancy agreed to put together a list. The list will be brought to the EAAHC before forwarding to F & G.

Update from Patty on information from John Formby:

Dr. Formby – disagreed with Cristine Freeman-Silver about pruning.  His recommendation was to remove the dead ends of the trees, not major trimming. Trimming of the trees would not have lured in the bark beetles – greater damage to the bark is necessary for the bark beetles to attack the trees. Twig beetles are a secondary pest. Sometimes the twig beetles die off on their own or move to other trees.  Scale will stay on the trees. Dr. John Formby is willing to come back in the spring.

Safe cleaning products:

Stephanie Levy and Nancy Ostiguy will be working on this list.

The goals of the list should precede the items. [The Committee needs to discuss and agree upon the goals.] List should be divided by uses (e.g. laundry, dishwashing, floor products, bathroom cleaning, etc.). Pros and cons of products should be provided.

Pre- and Post-emergent ‘natural’ herbicide list:

Nancy will be working on this list. This list will be of pre and post emergence ‘natural’ herbicides that includes potential efficacy, safety concerns, etc.  Intent is to select materials to be used by ECIA homeowners

A question was raised about ECIA well – a map will be created to locate the wells, pipes, cisterns, etc. The only well owned by ECIA is between the pool and the dog park.

Meeting end: 5:02 PM

Next Meeting: October 30th 3-5 PM, ECIA Conference Room