Agenda - ECIA Governing Board

 

ECIA Board Working Session Agenda (WS)

Monday, April 18, 2016 at 6:00PM

Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

Invited Guests:

  1. None

Variance Requests

  1. Variance Request – Cardinale, 23 Sabroso Road, Garage Setback of 20’
  2. Variance Request – Fitzpatrick, 13 Mimosa Rd, Shed Setback of 20’

In-Home Profession Application

  1. None

Old Business

1.   Review of March 17, 2016 Board Meeting Minutes

2.   Covenant Compliance Report

3.   Digital Document Report

4.   Treasurer’s Report/Financial Summary

5.   General Manager’s Report and Review of Action Items

6.   Recovery Cost and Fees Policy

7.   Inspection Policy

8.   Homeowner List Agreement

     

New Business

  1. Request to Implement Policy Regarding Appointment of Board Members
  2. July 4th Festivities – Discussion
  3. Resident of the Year – Discussion
  4. Resolution for Recording of Committee, Working and Board Meetings
  5. Request to Purchase New Toto Lawn Mower
  6. Motion to Appoint Luci Wienczkowski to the Stable Committee
  7. Easement Through Stable Property
  8. Establish Ad hoc Committee for Road Extension - Discussion
  9. Establish Ad hoc Committee for Pet Guidelines and/or Covenant Amendment – Discussion
  10. Review of Proposed Form – Request for Acknowledgement of Non-Compliance

Adjournment of Open Meeting


Next Scheduled Meeting:  Monthly ECIA Board of Directors Meeting

Thursday, April 21, 2016 at 7:00PM in the Railroad Building

 

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Thursday, March 17, 2016

Community Center, Railroad Building

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

 

Open Forum

 

Consent Agenda

  1. Approval of February 18, 2016 Board Meeting Minutes
  2. Approval of Covenant Compliance Report
  3. Approval of Treasurer’s Report
  4. Approval of General Manager’s Report
  5. Motion to table spiral staircase request at 61 Herrada Road
  6. Motion to approve PNM Agreement
  7. Motion to remove Eddie Marshall from the Facilities and Grounds Committee
  8. Motion to approve the Road Committee Charter

Old Business

  1. Motion on HOAMCO January 2016 Financial Report

New Business

  1. Motion on variance request for encroachment and shed at 10 Redondo Court
  2. Motion on variance request for fence intrusion at 43 Cuesta Road
  3. Motion to appoint Bob Sandlin to the Conservation Committee
  4. Motion to approve HOAMCO contract amendment – Employee Transition

Adjournment of Open Meeting


Next scheduled meeting: ECIA Board Working Session (WS1) Monday, April 18, 2016 at 6:00 PM, Community Center  

 

ECIA Board Working Session Agenda (WS)

Monday, March 14, 2016 at 6:00PM

Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

  1. None

Invited Guests:

  1. None

Variance Requests

  1. Variance Request – Ellen Gross, 10 Redondo Court, Accessory Building and Setback Encroachment
  2. Variance Request – Robert Rohwer, 43 Cuesta Road, Neighbor Fence Encroachment
  3. Variance Request - Henrietta Jacobs, 61 Herrada Road, Steel Spiral Staircase

In-Home Profession Application

  1. None

Old Business

1.   Review of February 18, 2016 Board Meeting Minutes

2.   Covenant Compliance Report

3.   Digital Document Report

4.   Treasurer’s Report/Financial Summary

5.   General Manager’s Report and Review of Action Items

6.   Finalize PNM Agreement

     

New Business

  1. Memorial Day Event – Discussion
  2. Resident of the Year - Discussion
  3. Motion to Remove Eddie Marshall from Facilities and Grounds Committee
  4. Motion to Appoint Bob Sandlin to Conservation Committee
  5. Motion to Approve Road Committee’s Charter
  6. Board Retreat – Discuss and Select Date
  7. Registered Organization Public Data – Distribution of Information

Adjournment of Open Meeting


Next Scheduled Meeting: Monthly ECIA Board of Directors Meeting

Thursday, March 17, 2016 at 7:00PM in the Railroad Building

 

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Thursday, February 18, 2016

Community Center, Railroad Building

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

 

Open Forum

 

Consent Agenda

  1. Approval of January 21, 2016 Board Meeting Minutes
  2. Approval of Covenant Compliance Report
  3. Approval of General Manager’s Report

Old Business

  1. Motion on HOAMCO January 2016 Financial Report

New Business

  1. Motion on variance request for fencing and shed at 10 Redondo Court
  2. Motion on variance request for fence intrusion at 43 Cuesta Road
  3. Motion on request for in-home profession application (daycare) at 26 Mimosa Road
  4. Motion on ECIA application for status as Registered Organization with Santa Fe County
  5. Motion on asset policy
  6. Motion to Accept Fourth Amended and Restated ByLaws

Adjournment of Open Meeting


Next scheduled meeting: ECIA Board Working Session (WS1) Monday, March 14, 2016 at 6:00 PM, Community Center

 

ECIA Board Working Session Agenda (WS)

Tuesday, February 16, 2016 at 6:00PM

Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

1.  None

Invited Guests:

1.  Architecture Committee – Recommended Guideline Changes

Variance Requests

1.  Variance Request – Ellen Gross, 10 Redondo Court, Accessory Building and Setback Encroachment

2.  Variance Request – Robert Rohwer, 43 Cuesta Road, Neighbor Fence Encroachment

In-Home Profession Application

1.  In Home Daycare – Sayer, 26 Mimosa Road

Old Business

1.  Review of January 21, 2016 Board Meeting Minutes

2.  Covenant Compliance Report

3.  Digital Document Report

4.  Treasurer’s Report/Financial Summary

5.  General Manager’s Report

a.  PNM Easement Agreement

b.  EASWD Easement Agreement for Parcel by Stables

c.  Vendor Contracts

d.  ECIA to HOAMCO Employee

e.  Review and Approval of Authorization to Access Policy

f.   Marketing W&D

New Business

1.  Legal Charge Backs to Owner Accounts

2.  ECIA Membership List Agreement

3.  Stable Billing Scheme

Adjournment of Open Meeting

Next Scheduled Meeting: Monthly ECIA Board of Directors Meeting

Thursday, February 18, 2016, 7:00PM in the Railroad Building

 

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Thursday, January 21, 2015

Community Center, Railroad Building

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

 

Open Forum

 

Consent Agenda

  1. Approval of December 17, 2015 Board Meeting Minutes
  2. Approval of Covenant Compliance Report
  3. Approval of Treasurer’s Report
  4. Approval of General Manager’s Report
  5. Variance Request for 9 Bonito Court, Setback Requirement
  6. Variance Request for 1Frasco Place, Setback Requirement
  7. Motion to Approve the Capital Improvement Project Request from the Facility & Grounds to Purchase and Install Ten Additional Dogipot Stations
  8. Motion to Approve Association Reserves’ Proposal for the Completion of a Reserve Study with the Loyalty Update Plan as Recommended by the Finance Committee

Old Business

  1. None

New Business

  1. Motion to Appoint Robert Miller to the Architecture Committee

Adjournment of Open Meeting


Next scheduled meeting: ECIA Board Working Session (WS1) Tuesday, February 15, 2016 at 6:00 PM, Community Center


 

ECIA Board Working Session Agenda (WS)

Tuesday, January 19, 2016 at 6:00PM

Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

  1. None

Invited Guests:

  1. Architectural Committee – Recommended Guideline Changes

Variance Requests

1.   Variance Request - Zimmerman, 9 Bonito Court, Setback Encroachment

       2.   Variance Request – Bradley, 1 Frasco Place, Setback Encroachment

In-Home Profession Application

  1. None

Old Business

1.   Review of December 17, 2015 Board Meeting Minutes

2.   Covenant Compliance Report

3.   Digital Document Report

4.   Treasurer’s Report/Financial Summary

5.   General Manager’s Report

      a. PNM Easement Agreement

      b. EASWD Easement Agreement for Parcel by Stables

      e. Garage Agreements

      f. Capital Improvement Project Request for Additional Dogipot Pet Stations

      g. Stables – Red Barn and Easement to Rental Properties Not On ECIA Land

      h. Extension of Avenida Eldorado

New Business

  1. Capital Outlay Request for State Legislative Session on Behalf of ECIA


       2.  Architecture Committee Candidate, Robert Miller

3.   Election Committee Bylaw Revision

4.   Reserve Study Proposal Review and Decision

5.   Legal Charge Backs to Owner Accounts

6.   Solid Waste Ordinance and County Request for ECIA Motion

7.   Date Selection for Volunteer Appreciation Meeting

8.   Contracts

Adjournment of Open Meeting


Next Scheduled Meeting: Monthly ECIA Board of Directors Meeting

Thursday, January 21, 2016, 7:00PM in the Railroad Building


ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Thursday, December 17, 2015

Community Center, Railroad Building

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

 

Open Forum

 

Consent Agenda

  1. Approval of November 19, 2015 Board Meeting Minutes
  2. Approval of Covenant Compliance Report
  3. Approval of Treasurer’s Report
  4. Approval of General Manager’s Report
  5. Variance Request for 19 Valencia Loop, Height Requirement
  6. Variance Request for 13 Descanso Road, Garage Setback

Old Business

  1. None

New Business

  1. Variance Request for 3 Frasco Place, Setback Requirements
  2. Approval of 2016 Budget
  3. Motion to Approve Election Petitions Changes for Increased Clarity

Adjournment of Open Meeting


Next scheduled meeting: ECIA Board Working Session (WS1) Tuesday, January 19, 2016 at 6:00 PM, Community Center


 

 

ECIA Board Working Session Agenda (WS)

Monday, December 14, 2015 at 6:00PM

Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

  1. None

Invited Guests:

  1. None

Variance Requests

  1. Bennett, 19Valencia Loop, Height Variance
  2. Alessi, 13 Descanso Road, Setback Variance
  3. Seaborn & Cope, 3 Frasco Place, Setback Variance

In-Home Profession Application

  1. None

Old Business

1.   Review of November 19, 2015 Board Meeting Minutes

2.   Covenant Compliance Report

3.   Treasurer’s Report/Financial Summary

4.   General Manager’s Report

      a. PNM Agreement on Easement

      b. County Proposal for Flood Commissioner

      c. Eldorado as Pilot Project for Solid Waste Removal

      d. EASWD Easement Agreement for Parcel by Stables

      e. Hike/Bike Trail Repairs

      f. Garage Agreements

      g. Capital Improvement Project Request for Additional Dogipot Pet Stations

      h. Road Improvement Survey

      i. 2016 Budget Approval

New Business

1.   "Aging in Place" Survey and Information as related to Eldorado

2.   Process for Verifying Violation Complaints/Trespassing Concerns

3.   Stable Security

4.   Discussion Pertaining to Distribution of Owner List – Personal Use Only

5.   Schedule ECIA “Town Forum” Date

Adjournment of Open Meeting


Next Scheduled Meeting: Monthly ECIA Board of Directors Meeting

Thursday, December 17, 2015, 7:00PM in the Railroad Building

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Thursday, November 19, 2015

Community Center, Railroad Building

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

 Open Forum

 Consent Agenda

  1. Approval of October 15, 2015 Board Meeting Minutes
  2. Approval of Covenant Compliance Report
  3. Approval of Treasurer’s Report
  4. Variance Request for 33 Altura Rd, Ground Based Solar Array/Thermal Array
  5. Variance Request for 4 Carlito Rd, Ground Based Solar Array
  6. Variance Request for 2 Monte Alto Pl, Height Requirement
  7. Variance Request for 8 Galvilan Rd, Ground Based Solar Array
  8. Variance Request for 1 Cerrado Way, Structure Setback
  9. Approve Distribution of Finance Committees Recommended 2016 and 2017 Assessment, Draft 2016 Budget and Draft 2016 Replacement Reserve Schedule to be Posted on Website December 1, 2015
  10. Approve Distribution of Draft Revision of Bylaws
  11. HOAMCO Contract Amendment – Caliber Software

Old Business

New Business

  1. Variance Request for 114 Verano Loop, Above Ground Fish Pond Setback
  2. Variance Request for 9 Bonito Ct, Fencing Setback
  3. Motion to Appoint Ken Kleiber to the Road Committee
  4. Motion to Appoint Ray Nichols to Information Committee

Adjournment of Open Meeting


 Executive Board Session – Closed to Public

  1. Personnel Matters
  2. Litigation Update

Adjournment of Executive Board Session


Next scheduled meeting: ECIA Board Working Session (WS1) Monday, December 14, 2015 at 6:00 PM, Community Center

 

 

ECIA Board Working Session Agenda (WS)

Monday, November 16, 2015 at 6:00PM

Community Center

 

1. Call to Order/Attendance- Approval of Agenda- Announcements

Invited Guests:

1. Finance Committee, Board Review of Proposed 2016 Budget - 6:05 pm

2. Election Committee, Board Review of Draft ECIA Bylaw Revisions - 6:20 pm

Variance Requests

1. Schaffer, 33 Altura Rd, Ground Based Solar Array/Thermal Array

2. Hernandez, 4 Carlito Rd, Ground Based Solar Array

3. James Smock, 114 Verano Loop, Above Ground Fish Pond (existing) Setback

4. Zimmerman, 9 Bonito Ct, Fencing to Encroach into Roadside Setback

5. Yarborough, 2 Monte Alto Pl, 14’ Wide Portal with Metal Roof Exceeding Height Requirement by 2’

6. Perkins, 8 Gavilan Rd, Ground Based Solar Array

7. Paris, 1 Cerrado Way, Small Accessory Structure Setback

In-Home Profession Application

1. None

Old Business

1. Review of October 15, 2015 Board Meeting Minutes

2. Covenant Compliance Report (Formerly Staff Report)

3. Treasurer’s Report/Financial Summary

4. General Manager’s Report

a. Av. Eldorado Marquee

b. 2 La Hacienda Loop – Update

c. Welcome Packet Update

d. PNM Agreement on Easement

e. County Proposal for Flood Commissioner

f. Eldorado as Pilot Project for Solid Waste Removal

g. EASWD Easement Agreement for Parcel by Stables

h. 2015 Tax & Audit Contract

i. Hike/Bike Trail Repairs

New Business

1. HOAMCO Contract Amendment – Caliber Software

2. Resident Concerns about Assessment Increase and Communication to Residents

3. Stable Rules Update to Reflect $1M Required Insurance

4. Garage Agreements

5. Architectural Approval and Variance Request Process

6. Trail Construction on County Land and Use of ECIA Staff and Equipment to Complete

Adjournment of Open Meeting

Next Scheduled Meeting: Monthly ECIA Board of Directors Meeting Thursday, November 19th, 2015, 7:00 PM in the Railroad Building.

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Thursday, October 15, 2015

Community Center, Railroad Building

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

Open Forum

Consent Agenda

  1. Approval of Covenant Compliance Report
  2. Approval of Treasurer’s Report

Old Business

  1. Approval of Amended September 17, 2015 Board Meeting Minutes

New Business

  1. Motion to Approve Porch & Associates LLC to perform the 2015 Audit and Tax Return
  2. Motion to Transfer Money from 2016 Reserve and Replacement Fund to 2015 Reserve and Replacement Fund in order Purchase 2012 Subaru Impreza to replace the Ford Escape
  3. Motion to Approve Soliciting Proposals to Demolish 2 La Hacienda Loop

Adjournment of Open Meeting


Next scheduled meeting: ECIA Board Working Session (WS1) Thursday, November 16, 2015 at 6:00 PM, Community Center

 

 

 

Eldorado Community Improvement Association, Inc.

Executive Board of Directors Meeting

Wednesday, October 7, 2015

12-1:30 PM

 

Agenda: Personnel

Location: Community Center Conference Room