Agenda - ECIA Governing Board

Agenda - ECIA Governing Board

ECIA Board Working Session Agenda (WS)

Monday, April 18, 2016 at 6:00PM

Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

Invited Guests:

  1. None

Variance Requests

  1. Variance Request – Cardinale, 23 Sabroso Road, Garage Setback of 20’
  2. Variance Request – Fitzpatrick, 13 Mimosa Rd, Shed Setback of 20’

In-Home Profession Application

  1. None

Old Business

1.   Review of March 17, 2016 Board Meeting Minutes

2.   Covenant Compliance Report

3.   Digital Document Report

4.   Treasurer’s Report/Financial Summary

5.   General Manager’s Report and Review of Action Items

6.   Recovery Cost and Fees Policy

7.   Inspection Policy

8.   Homeowner List Agreement

     

New Business

  1. Request to Implement Policy Regarding Appointment of Board Members
  2. July 4th Festivities – Discussion
  3. Resident of the Year – Discussion
  4. Resolution for Recording of Committee, Working and Board Meetings
  5. Request to Purchase New Toto Lawn Mower
  6. Motion to Appoint Luci Wienczkowski to the Stable Committee
  7. Easement Through Stable Property
  8. Establish Ad hoc Committee for Road Extension - Discussion
  9. Establish Ad hoc Committee for Pet Guidelines and/or Covenant Amendment – Discussion
  10. Review of Proposed Form – Request for Acknowledgement of Non-Compliance

Adjournment of Open Meeting

Next Scheduled Meeting:  Monthly ECIA Board of Directors Meeting

Thursday, April 21, 2016 at 7:00PM in the Railroad Building

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board Executive Session Meeting Agenda

Monday, September 14, 2015; 5:30 – 6:00 p.m.

Community Center, Conference Room

Call to Order/Designation of Quorum

Executive Board Session – Closed to Public

  1. Personnel Issues

 Adjournment of Executive Board Session

 

ECIA BOARD WORKING SESSION AGENDA (WS)

Monday, September 14, 2015 at 6:00PM at the Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

 

Brief Presentations

  1. Adam Leigland, Director of Santa Fe County Public Works
  2. Craig O’Hare Solar Presentation

 

Consent Agenda:

  1. Board Meeting Minutes – from August 20, 2015
  2. Variance Request for the Following:
    1. 18 Abanico Road – Ground Based Solar Array
    2. 48 Camarada Road – Ground Based Solar Array – Revised Plan
  3. Staff Report
  4. Treasurer’s Report
  5. General Manager’s Report

 

Old Business:

  1. 2 La Hacienda Loop – Update
  2. Welcome Packet - Update

New Business:

  1. 2015 Assessments Letter To include info of members not in good standing
  2. Policy for Architectural Approval from Variance Requests
  3. Review HOAMCO Contract
  4. Mowing Pilot Project Trail
  5. Status of greenbelt work between VGPL and the Rail Trail
  6. Review PNM Utility Easement Agreement

Adjournment of Open Meeting

Next Scheduled Meeting: Monthly ECIA Board of Directors Meeting

Thursday, September 17, 2015 7:00 PM at the Railroad Building

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Monthly Board of Directors Meeting Agenda

Thursday, August 20, 2015 at 7:00 p.m.

Community Center, Railroad Building

Call to Order/Designation of Quorum

Approval of Agenda

Announcements

Open Forum

Consent Agenda

  1. Approval of July 16, 2015 Board Meeting Minutes
  2. Approval of Staff Reports
  3. Approval of Treasurer’s Report – Financial Statements

Old Business

  1. Motion to Appoint New Member of the Board – Antone Forneris
  2. Motion on Variance Request at 66 Encantado Road (Roybal) for Screening Fence
  3. Motion on Variance Request at 1 Cerrado Way (Parris) for Shed
  4. Motion on Variance Request at 48 Camerada Road (Sansom) for Ground-based Solar Array

New Business

5.      Motion to Appoint New Alternate Member of Election Committee – Carol Tapke

Adjournment

Next scheduled meeting:  ECIA Board Working Session (WS) Monday, September 14, 2015 at 6:00 PM at the Community Center

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ECIA BOARD WORKING SESSION AGENDA (WS)

Monday, August 17, 2015 at 6:00PM at the Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

Consent Agenda:

  1. Board Meeting Minutes – from July 9, 2015
  2. Variance Request for the Following:
    1. 66 Encantado Loop – Coyote Screening Fences
    2. 1 Cerrado Way – Shed
    3. 48 Camerada Road – Ground Based Solar Array
  3. Staff Report
    1. Architectural Applications & Covenant Compliance Status
  4. Treasurer’s Report
  5. General Manager’s Report

Old Business:

  1. 2 La Hacienda Loop – Update
  2. Identify Committee Liaisons & Alternates
  3. By-Law Revision
  4. Stables Gate

New Business:

  1. Board Member Election of Officers
  2. Horse Burials at Stables
  3. Weed Remediation in Greenbelts
  4. Board Retreat

Adjournment of Open Meeting

Executive Board Session – Closed to Public

  1. Personnel
  2. Real Estate

Adjournment of Executive Board Session

Next Scheduled Meeting:

Monthly ECIA Board of Directors Meeting

Thursday, August 20, 2015 7:00 PM at the Railroad Building

 

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Monthly Board of Directors Meeting Agenda

Thursday, July 16, 2015 at 7:00 p.m.

Community Center, Railroad Building

Call to Order/Designation of Quorum

Approval of Agenda

Announcements

  1. Installation of new board member – Antone Forneris

Open Forum

Consent Agenda

  1. Approval of June 18, 2015 Board Meeting Minutes
  2. Approval of Variance – 86 Verano Loop
  3. Approval of In-Home Profession Application – 31 Monte Alto Road
  4. Approval of In-Home Profession Application – 37 Verano Loop
  5. Approval of Staff Reports
  6. Approval of Treasurer’s Report

Old Business

  1. None

New Business

  1. Motion to Appoint New Member of Information Committee – Eduardo Krasilovsky
  2. Motion to Appoint New Member of Information Committee – Gershon Siegel

Adjournment of Open Meeting

Next scheduled meeting: ECIA Board Working Session (WS) Monday, August 17, 2015 at 6:00 PM at the Community Center

 

ECIA BOARD WORKING SESSION AGENDA (WS)

Thursday, July 9, 2015 at 6:00PM at the Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

Variances:

  1. Variance Request for the Following:
    1. 86 Verano Loop – Existing Shed

In-Home Profession Application

  1. 31 Monte Alto Road
  2. 37 Verano Loop

Old Business:

  1. Architecture Submissions by Members not in Good Standing - Discussion
  2. New Owner Welcome Letter – Review
  3. Letters to the Editor
  4. New Contract with MerIT
  5. 2 La Hacienda Loop – Update
  6. General Manager’s Report
  7. Staff Reports
  8. Treasurer’s Report

New Business:

  1. New Board Member
  2. Identify Committee Liaisons & Alternates
  3. Windmills & Dreams Contract
  4. Windmills & Dreams – Photo Contest
  5. Architecture Submissions – Members Not in Good Standing
  6. Modify Stable Rules
  7. Short-Term Rentals & Usage of Amenities
  8. Open Forum – Quarterly Schedule

Adjournment of Open Meeting

Executive Board Session – Closed to Public

  1. Personnel

Adjournment of Executive Board Session

Next Scheduled Meeting:

Monthly ECIA Board of Directors Meeting

Thursday, July 16, 2015 7:00 PM at the Railroad Building

 

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Monthly Board of Directors Meeting Agenda

Thursday, June 18, 2015 at 7:00 p.m.

Community Center, Railroad Building

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

Open Forum

Consent Agenda

  1. Approval of May 21, 2015 Board Meeting Minutes
  2. Approval of Staff Reports
  3. Approval of Treasurer’s Report
  4. Committee Reports

Old Business

  1. ECIA’s Commitment to Inclusion of Properties Moved from Commercial to Residential (Motion)

New Business

  1. Variance Request – 14 Chusco Road
  2. Variance Request – 5 Cagua Road

Adjournment of Open Meeting

Next scheduled meeting: ECIA Board Working Session (WS) Thursday, July 9, 2015 at 6:00 PM at the Community Center

ECIA BOARD WORKING SESSION AGENDA (WS2)

Monday, June 15, 2015 at 7:00PM at the Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

Variances:

  1. Variance Request for the Following:
    1. 14 Chusco Road – Ground Based Solar Array
    2. 5 Cagua Road – Existing Wood Fence

In-Home Profession Application

  1. 31 Monte Alto Road

Old Business:

  1. July 4th Event Planning Update
  2. Resolution - ECIA’s Commitment to Inclusion of Properties Moved from Commercial to Residential
  3. New Contract with MerIT
  4. General Manager’s Report
  5. Staff Reports
  6. Treasurer’s Report

New Business:

  1. New Owner Welcome Letter - Review
  2. 2 La Hacienda Loop – Update
  3. Board Meeting Times – Discussion
  4. Eldorado First Entrance Pilaster Walls

Adjournment of Open Meeting

Executive Board Session – Closed to Public

  1. Personnel
  2. Owner Collection Accounts

Adjournment of Executive Board Session

Next Scheduled Meeting:

Monthly ECIA Board of Directors Meeting

Thursday, June 18, 2015 7:00 PM at the Railroad Building

ECIA BOARD WORKING SESSION AGENDA (WS1)

Thursday, June 4, 2015 at 7:00PM at the Community Center

Call to Order/Attendance

Approval of Agenda

Announcements

New Business:

  1. Presentation by Alcoholics Anonymous
  2. Review Committee Liaisons and Alternates
    1. Architecture variances that have roadside setbacks
    2. Letter to New Owners Regarding Outside Subdivisions with Additional Covenants
    3. Windmills & Dreams Publishing
    4. Architecture Submissions by Members not in Good Standing - Discussion
    5. Stable Enforcement – Possible Use of Fines
    6. Town Forum (Planning for Next Forum)

Old Business:

  1. Resolution - ECIA’s Commitment to Inclusion of Properties Moved from Commercial to Residential
  2. July 4th Event Planning Update
  3. Information Technology Support – New Vendor
  4. Corridor 285 Zoning Issue
  5. General Manager Report

Adjournment of Open Meeting

Executive Board Session – Closed to Public

  1. Payment Plans
  2. Litigation

Adjournment of Executive Board Session

Next Scheduled Meeting:

Monthly ECIA Board of Directors Working Session (WS2) Meeting

Monday, June 15, 2015 7:00 PM at the Community Center

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Monthly Board of Directors Meeting Agenda

Thursday, May 21, 2015 at 7:00 p.m.

Community Center, Railroad Building

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

Open Forum

Consent Agenda

  1. Approval of April 16, 2015 Board Meeting Minutes
  2. 2 Eldorado Place – Encroachment of Existing Split Rail Fence
  3. 1 Conchas Court – Re-build of Home Due to Fire
  4. 3 Azul Place – 8 x 12 Greenhouse Structure
  5. Approval of Staff Reports
  6. Approval of Treasurer’s Report
  7. Committee Reports

Old Business

  1. Additional Funds for Island Landscaping (Motion)

New Business

  1. 8 Domingo Court – Ground Based Solar Array (Motion)
  2. 8 Mariano Road – Ground Based Solar Array (Motion)
  3. 1 Domingo Road – New Studio Construction (Motion)
  4. ECIA’s Commitment to Inclusion of Properties Moved from Commercial to Residential (Motion)
  5. Appointment of New Election Committee Member (Motion)
  6. Member Appointment to the ECIA Road Committee

Adjournment of Open Meeting

Next scheduled meeting: ECIA Board Working Session (WS1) Thursday, June 4, 2015 at 7:00 PM at the Community Center