Agenda - ECIA Governing Board

ECIA Board Meeting Agenda

Wednesday, April 25, 2018

Open Meeting / 7:00 pm

Community Center Railroad Building


Call to Order


Roll Call / Declaration of Quorum




Approval of Agenda


Consent Agenda Items


  1. Approval of March 15, 2018 Board Working Session Meeting Notes; March 23, 2018 Board Meeting Minutes; and April 3, 2018 Special Board Meeting Minutes.
  1. Approval of March Covenant Compliance Report.
  1. Approval of March General Manager’s Report.
  1. Approval of variance request for 10 Condesa Road to allow for existing coyote fence to remain encroaching into the 20 foot setback.

New Business

  1.  Motion to approve variance request for 31 Domingo Road to allow for a new small accessory structure to be built at the height of 10 feet – McDonald.
  1.  Motion to authorize the publication of the draft drone policy for public review – Henriksen.
  1.  Motion to secure a contract from Heads Up to flush cut Tree #1, Tree #2 and Tree #3 located adjacent to the pool backwash area and to come up with plan for disposing of dead material – Forneris.
  1.  Motion to secure a contract from Heads Up to trim Tree #4 located near the pool house – Forneris.
  1.  Motion to approve Phase 1 of the multi-purpose field restoration project – Forneris.
  1.  Motion to authorize ECIA to sign a letter agreement to pave the aprons on the priority list – Gutierrez.
  1.  Motion for approval to enter into the contract with Moses Dunn, Farmer & Tuthill for collection services based on this firm’s February 28, 2018 proposal – Gutierrez.
  1.  Motion to approve the appointment of Stephanie Levy and Debra Link to the Environmental Advisory Ad Hoc Committee – McDonald.
  1.  Motion to approve proposed changes to the Architectural Plan Submission Form for New Construction – McDonald.
  1.  Motion to approve the appointment of Anne Salzmann to the Information Committee – Price.
  2.  Motion to approve the appointment of Mike Ault and Karla Lauritsen to the Stable Committee – Henriksen.


  1.  Stable Committee – Henriksen.
  1.  Annual Meeting Planning.
  1.  Board Organization Meeting Date.

Open Forum

Open Board Discussion




Upcoming Board Meetings: 


Board of Directors Working Session: Thursday, May 17, 2018 at 4:00 PM, Community Center Classroom


Board of Directors Meeting: Wednesday, May 23, 2018 at 7:00 PM, Railroad Room