Agenda - ECIA Governing Board

ECIA Board Meeting Agenda

Thursday, November 29, 2018

Open Meeting / 7:00 pm

Community Center Railroad Building


Call to Order


Roll Call / Declaration of Quorum




Approval of Agenda

Consent Agenda Items


  1. 5 Puerto Court: Requesting a variance to allow for a large accessory structure (garage) to be located more than 15 feet from the primary home.
  2. 17 Verano Loop: Requesting 2 variances for his planned play structure. The 1st variance is required as the play structure is 10 feet larger in square footage than allowed. The 2nd variance is required for the roof of the structures to be green
  3. 19 Espira Court: Requesting a variance to allow for an existing hot tub, and  its associated landscaping, to remain  inside the 20 foot ECIA setback and 10 foot utility easement

Old Business


  1. 1. Pool Study Report


New Business

  1.  Motion to approve Facilities Rental Procedure
  1. Motion to approve Election Procedures


  1. Motion to approve 2019 Tax Audit Engagement Letter
  1. Motion to appoint Pam Henline to the Information Committtee
  1. Motion to appoint Lee Chiacos to the Information Committee
  1. Motion to approve rental fee of $200 for EACA Studio Tour Gallery at ECIA
  1. Motion to adopt Board Meeting Open Forum Procedure
  1. Motion to appoint Libby Maclaren to fill the remainder of  Emily McCormick’s term
  1. Motion to appoint Bernardo Monserrat to fill the remainder of Steven Rudnick’s term
  1. Motion to approve La Paz file cabinet storage
  1. Motion to approve Santa Fe Search and Rescue Storage

Committee Reports

  • Architecture Committee – Monserrat
  • Conservation Committee – Maclaren
  • Election Committee – McDonald
  • Environmental Advisory Ad Hoc Committee – McDonald
  • Facilties & Grounds Committee – Guiterrez
  • Finance Committee & Monthly Report – Gutierrez
  • Information Committee – McDonald
  • Road Committee – McDonald
  • Stable Committee -- McDonald


Open Forum




Executive Session:  Legal and Personnel issues


Upcoming Board Meetings: 


Board of Directors Working Session: Monday, December 17, 2018 at 6:00 PM, Railroad Room


Board of Directors Meeting: Thursday, December 20, 2018 at 7:00 PM, Railroad Room