Agenda - Election Committee

2017 Collective Agendas for the Election Commitee

ELECTION COMMITTEE AGENDA

December 13, 2017 – 2:00 P.M.

ECIA Conference Room

1.Call to Order

  1. Approval of Previous Minutes – November 8, 2017
  2. Approval of Agenda
  3. Open Forum
  4. Board Liaison Report
  5. Old Business
  6. Bylaws Review Action List
  7. Nomination Petition
  8. Key Election Dates
  9. New Business
  10. Establish 2018 Calendar Events
  11. Election Checklist
  12. Election Procedures
  13. Publicity Schedule
  14. Bylaws Forum
  15. Draft Bylaws Status

The next regularly scheduled monthly meeting will be held on Wednesday, January 10, 2018, 2:00 P.M. in the ECIA Conference Room.

  1. Adjournment

 

ELECTION COMMITTEE AGENDA

November 8, 2017 – 2:00 P.M.

ECIA Conference Room

1 .  Call to Order

  1. Approval of Previous Minutes – October 11, 2017
  2. Approval of Agenda
  3. Open Forum
  4. Board Liaison Report
  5. Old Business
  6. New Business
  7. Charter Review
  8. Nomination Petition Update

The next regularly scheduled monthly meeting will be held on Wednesday, December 13, 2017, 2:00 P.M. in the ECIA Conference Room.

  1. Adjournment

 

ELECTION COMMITTEE AGENDA

Special Meeting

October 30, 2017 – 2:00 P.M.

ECIA Conference Room

1 .  Call to Order

  1. Approval of Agenda
  2. Old Business
  3. Bylaws Review – Article VI
  4. New Business

The next regularly scheduled monthly meeting will be held on Wednesday, November 8, 2017, 2:00 P.M. in the ECIA Conference Room.

  1. Adjournment

 

ELECTION COMMITTEE AGENDA
October 11, 2017 – 2:00 P.M.
ECIA Conference Room

1 . Call to Order
2. Approval of Previous Minutes – September 13, 2017 
3. Approval of Agenda
4. Open Forum
5. Board Liaison Report
6. Old Business
A. Adoption of new Election Committee Meeting Policy 
B. Bylaws -Completion of Proposed Articles 
7. New Business
A. VISTAS – report from Chair
B. Charter review 
8. Bylaws Review
A. Summary and Clarifications

The next regularly scheduled monthly meeting will be held on Wednesday, November 8, 2017, 2:00 P.M. in the ECIA Conference Room. 
9. Adjournment

 

ELECTION COMMITTEE AGENDA

September 13, 2017 – 1:00 P.M.

ECIA Conference Room

1 .  Call to Order

  1. Approval of Previous Minutes – August 9, 2017
  2. Approval of Agenda
  3. Open Forum
  4. Board Liaison Report
  5. Old Business
  6. Bylaws proposal - Amendment to Serve
  7. New Business
  8. Article for VISTAS
  9. Bylaws Review
  10. Beginning with Article XI

The next regularly scheduled monthly meeting will be held on Wednesday, October 11, 2017, 2:00 P.M. in the ECIA Conference Room.

  1. Adjournment

 

ELECTION COMMITTEE AGENDA

August 9, 2017 – 1:00 P.M.

ECIA Conference Room

1 .  Call to Order

  1. Approval of Previous Minutes - July 12, 2017
  2. Approval of Agenda
  3. Open Forum
  4. Board Liaison Report
  5. Old Business
  6. Bylaws proposal - Amendment to Serve
  7. New Business
  8. Bylaws Review
  9. Article VI - VIII

The next regularly scheduled monthly meeting will be held on Wednesday, September 13, 2017, 2:00 P.M. in the ECIA Conference Room.

  1. Adjournment

 

ELECTION COMMITTEE MEETING

July 12, 2017

2:00 PM

Community Center Conference Room

AGENDA

1    Call to Order and Roll Call

  1. Approval of Previous Minutes

      ______ by Vote

      ______ via email

  1. Approval of Agenda
  2. Open Forum (5 minutes per person, maximum of 20 minutes)
  3. Board Liaison Report
  4. Old Business
  5. 2017 Post Mortem Draft
  6. OneDrive Organization Report
  7. Bylaws Article II, Section 6
  8. Bylaws Article II, Section 14 & 15
  9. Bylaws Article III, Section 2
  10. Bylaws Article IV - leasehold agreement
  11. New Business
  12. Bylaws Review Action List
  13. Bylaws Review
  14. Article V through Article VIII
  15. Adjournment

Next scheduled meeting will be held on Wednesday, August 9, 2017, 2-4 P.M., ECIA Conference Room.

 

ELECTION COMMITTEE MEETING

June 14, 2017

2:00 PM

Community Center Conference Room

AGENDA

1    Call to Order and Roll Call

  1. Approval of Previous Minutes

      ______ by Vote

      ______ via email

  1. Approval of Agenda
  2. Open Forum  (5 minutes per person, maximum of 20 minutes)
  3. Board Liaison Report
  4. Old Business
  5. OneDrive File Organization
  6. New Business
  7. Review of Election Committee draft policy on meetings
  8. Bylaws Review
  9. Adjournment

 

ELECTION COMMITTEE MEETING

May 10, 2017

2:00 PM

Community Center Conference Room

AGENDA

1    Call to Order and Roll Call

  1. Approval of Previous Minutes

      ______ by Vote

      ______ via email

  1. Approval of Agenda
  2. Open Forum (5 minutes per person, maximum of 20 minutes)
  3. Board Liaison Report
  4. Old Business
  5. Election Checklist Update
  6. Organize OneDrive-Election Events-2017
  7. New Business
  8. ECIA Staff Election Post Mortem
  9. Election Committee Election Post Mortem
  10. 2018 Bylaws Revision Kickoff
  11. Petition Board for new Liaison
  12. Election Committee Contact List
  13. Adjournment

Next scheduled meeting will be held on Wednesday, June 14, 2017, 2-4 P.M., ECIA Conference Room.

 

ELECTION COMMITTEE MEETING

April 12, 2017

2:00 PM

Community Center Conference Room

AGENDA

1    Call to Order and Roll Call

  1. Approval of Previous Minutes

      ______ by Vote

      ______ via email

  1. Approval of Agenda
  2. Open Forum  (5 minutes per person, maximum of 20 minutes)
  3.   Board Liaison Report
  4. Old Business
  5. Election Checklist Update

B  Ballot Counting Invitation for BOD Candidates and Observer Rules

  1. New Business
  2. Interview
  3. Officer replacement
  4. Ballot Counting Procedures
  5. QPS – Valid and Invalid
  6. Ballot – Valid and Invalid
  7. Supply List for Ballot Counting Day
  8. Video Stream for Ballot Counting Day
  9. Adjournment

Next scheduled meeting will be held on Wednesday, May 10, 2017, 2-4 P.M., ECIA Conference Room

 

ELECTION COMMITTEE MEETING

March 8, 2017

2:00 PM

Community Center Conference Room

AGENDA

1    Call to Order and Roll Call

  1. Approval of Previous Minutes

      ______ by Vote

      ______ via email

  1. Approval of Agenda
  2. Open Forum  (5 minutes per person, maximum of 20 minutes)
  3.   Board Liaison Report
  4. Old Business
  5. Election Checklist Update – Joe
  6. Printer for Election Materials
  7. Procedures
  8. Candidate Forum-March 14, 7-9 P.M., Railroad Building
  9. OneDrive Tutorial
  10. New Business
  11. Ballot Return Instructions for Staff
  12. Replacement Ballot Instructions for Staff
  13. Affidavit for Replacement/Duplicate Ballot
  14. Candidate Forum-April 8, 10-noon, Railroad Building
  15. Ballot Counting Invitation for BOD Candidates
  16. OneDrive Election Events File Organization - Discussion
  17. Adjournment

Next scheduled meeting will be held on Wednesday, April 12, 2017, 2-4 P.M., ECIA Conference Room.

 

ELECTION COMMITTEE MEETING

February 8, 2017

2:00 PM

Community Center Conference Room

AGENDA

  1. Call to Order and Roll Call
  2. Approval of Previous Minutes

      ______ by Vote

      YES      via email

  1. Approval of Agenda
  2. Open Forum  (5 minutes per person, maximum of 20 minutes)
  3.   Board Liaison Report
  4. Old Business
  5. Charter
  6. Common Storage – Butch
  7. Procedures
  8. Printer Selection/Non-Disclosure Statement
  9. 2017 Election Checklist Update/Review- Joe
  10. New Business
  11. Election Documents
  12. Quorum Proxy Statement Language
  13. Ballot Language
  14. Nomination Petitions Due March 1, 2017; verification March 2, 2017
  15. Candidate Forum – March 14, 2017
  16. Adjournment

The next regularly scheduled meeting will be March 8, 2017, 2-4 P.M. in the ECIA Conference Room

 

ELECTION COMMITTEE MEETING

January 11, 2017

1:00 PM

Community Center Conference Room

AGENDA

1    Call to Order and Roll Call

  1. Approval of Previous Minutes - December 14, 2016

      ______ by Vote

      ______ via email

  1. Approval of Agenda
  2. Open Forum  (5 minutes per person, maximum of 20 minutes)
  3.   Board Liaison Report
  4. Old Business
  5. Common Storage Update
  6. 2017 Election Checklist Review

            (1   Use of Security Code vs UBL

            (2   Security Code or UBL on Annual Package and Return Envelopes, not on Ballot

            (3   ECIA Staff check off code vs Master List of MIGS

            (4   Election Committee Assignments

  1. New Business
  2. Election of Officers
  3. Policies and Procedures Review
  4. Election Procedures Revisions Review
  5. Adjournment

The next meeting will be February 8, 2017, 2-4 p.m. in the Conference Room