2017 Collective Agendas for the Election Commitee
ELECTION COMMITTEE AGENDA
December 13, 2017 – 2:00 P.M.
ECIA Conference Room
1.Call to Order
- Approval of Previous Minutes – November 8, 2017
- Approval of Agenda
- Open Forum
- Board Liaison Report
- Old Business
- Bylaws Review Action List
- Nomination Petition
- Key Election Dates
- New Business
- Establish 2018 Calendar Events
- Election Checklist
- Election Procedures
- Publicity Schedule
- Bylaws Forum
- Draft Bylaws Status
The next regularly scheduled monthly meeting will be held on Wednesday, January 10, 2018, 2:00 P.M. in the ECIA Conference Room.
- Adjournment
ELECTION COMMITTEE AGENDA
November 8, 2017 – 2:00 P.M.
ECIA Conference Room
1 . Call to Order
- Approval of Previous Minutes – October 11, 2017
- Approval of Agenda
- Open Forum
- Board Liaison Report
- Old Business
- New Business
- Charter Review
- Nomination Petition Update
The next regularly scheduled monthly meeting will be held on Wednesday, December 13, 2017, 2:00 P.M. in the ECIA Conference Room.
- Adjournment
ELECTION COMMITTEE AGENDA
Special Meeting
October 30, 2017 – 2:00 P.M.
ECIA Conference Room
1 . Call to Order
- Approval of Agenda
- Old Business
- Bylaws Review – Article VI
- New Business
The next regularly scheduled monthly meeting will be held on Wednesday, November 8, 2017, 2:00 P.M. in the ECIA Conference Room.
- Adjournment
ELECTION COMMITTEE AGENDA
October 11, 2017 – 2:00 P.M.
ECIA Conference Room
1 . Call to Order
2. Approval of Previous Minutes – September 13, 2017
3. Approval of Agenda
4. Open Forum
5. Board Liaison Report
6. Old Business
A. Adoption of new Election Committee Meeting Policy
B. Bylaws -Completion of Proposed Articles
7. New Business
A. VISTAS – report from Chair
B. Charter review
8. Bylaws Review
A. Summary and Clarifications
The next regularly scheduled monthly meeting will be held on Wednesday, November 8, 2017, 2:00 P.M. in the ECIA Conference Room.
9. Adjournment
ELECTION COMMITTEE AGENDA
September 13, 2017 – 1:00 P.M.
ECIA Conference Room
1 . Call to Order
- Approval of Previous Minutes – August 9, 2017
- Approval of Agenda
- Open Forum
- Board Liaison Report
- Old Business
- Bylaws proposal - Amendment to Serve
- New Business
- Article for VISTAS
- Bylaws Review
- Beginning with Article XI
The next regularly scheduled monthly meeting will be held on Wednesday, October 11, 2017, 2:00 P.M. in the ECIA Conference Room.
- Adjournment
ELECTION COMMITTEE AGENDA
August 9, 2017 – 1:00 P.M.
ECIA Conference Room
1 . Call to Order
- Approval of Previous Minutes - July 12, 2017
- Approval of Agenda
- Open Forum
- Board Liaison Report
- Old Business
- Bylaws proposal - Amendment to Serve
- New Business
- Bylaws Review
- Article VI - VIII
The next regularly scheduled monthly meeting will be held on Wednesday, September 13, 2017, 2:00 P.M. in the ECIA Conference Room.
- Adjournment
ELECTION COMMITTEE MEETING
July 12, 2017
2:00 PM
Community Center Conference Room
AGENDA
1 Call to Order and Roll Call
- Approval of Previous Minutes
______ by Vote
______ via email
- Approval of Agenda
- Open Forum (5 minutes per person, maximum of 20 minutes)
- Board Liaison Report
- Old Business
- 2017 Post Mortem Draft
- OneDrive Organization Report
- Bylaws Article II, Section 6
- Bylaws Article II, Section 14 & 15
- Bylaws Article III, Section 2
- Bylaws Article IV - leasehold agreement
- New Business
- Bylaws Review Action List
- Bylaws Review
- Article V through Article VIII
- Adjournment
Next scheduled meeting will be held on Wednesday, August 9, 2017, 2-4 P.M., ECIA Conference Room.
ELECTION COMMITTEE MEETING
June 14, 2017
2:00 PM
Community Center Conference Room
AGENDA
1 Call to Order and Roll Call
- Approval of Previous Minutes
______ by Vote
______ via email
- Approval of Agenda
- Open Forum (5 minutes per person, maximum of 20 minutes)
- Board Liaison Report
- Old Business
- OneDrive File Organization
- New Business
- Review of Election Committee draft policy on meetings
- Bylaws Review
- Adjournment
ELECTION COMMITTEE MEETING
May 10, 2017
2:00 PM
Community Center Conference Room
AGENDA
1 Call to Order and Roll Call
- Approval of Previous Minutes
______ by Vote
______ via email
- Approval of Agenda
- Open Forum (5 minutes per person, maximum of 20 minutes)
- Board Liaison Report
- Old Business
- Election Checklist Update
- Organize OneDrive-Election Events-2017
- New Business
- ECIA Staff Election Post Mortem
- Election Committee Election Post Mortem
- 2018 Bylaws Revision Kickoff
- Petition Board for new Liaison
- Election Committee Contact List
- Adjournment
Next scheduled meeting will be held on Wednesday, June 14, 2017, 2-4 P.M., ECIA Conference Room.
ELECTION COMMITTEE MEETING
April 12, 2017
2:00 PM
Community Center Conference Room
AGENDA
1 Call to Order and Roll Call
- Approval of Previous Minutes
______ by Vote
______ via email
- Approval of Agenda
- Open Forum (5 minutes per person, maximum of 20 minutes)
- Board Liaison Report
- Old Business
- Election Checklist Update
B Ballot Counting Invitation for BOD Candidates and Observer Rules
- New Business
- Interview
- Officer replacement
- Ballot Counting Procedures
- QPS – Valid and Invalid
- Ballot – Valid and Invalid
- Supply List for Ballot Counting Day
- Video Stream for Ballot Counting Day
- Adjournment
Next scheduled meeting will be held on Wednesday, May 10, 2017, 2-4 P.M., ECIA Conference Room
ELECTION COMMITTEE MEETING
March 8, 2017
2:00 PM
Community Center Conference Room
AGENDA
1 Call to Order and Roll Call
- Approval of Previous Minutes
______ by Vote
______ via email
- Approval of Agenda
- Open Forum (5 minutes per person, maximum of 20 minutes)
- Board Liaison Report
- Old Business
- Election Checklist Update – Joe
- Printer for Election Materials
- Procedures
- Candidate Forum-March 14, 7-9 P.M., Railroad Building
- OneDrive Tutorial
- New Business
- Ballot Return Instructions for Staff
- Replacement Ballot Instructions for Staff
- Affidavit for Replacement/Duplicate Ballot
- Candidate Forum-April 8, 10-noon, Railroad Building
- Ballot Counting Invitation for BOD Candidates
- OneDrive Election Events File Organization - Discussion
- Adjournment
Next scheduled meeting will be held on Wednesday, April 12, 2017, 2-4 P.M., ECIA Conference Room.
ELECTION COMMITTEE MEETING
February 8, 2017
2:00 PM
Community Center Conference Room
AGENDA
- Call to Order and Roll Call
- Approval of Previous Minutes
______ by Vote
YES via email
- Approval of Agenda
- Open Forum (5 minutes per person, maximum of 20 minutes)
- Board Liaison Report
- Old Business
- Charter
- Common Storage – Butch
- Procedures
- Printer Selection/Non-Disclosure Statement
- 2017 Election Checklist Update/Review- Joe
- New Business
- Election Documents
- Quorum Proxy Statement Language
- Ballot Language
- Nomination Petitions Due March 1, 2017; verification March 2, 2017
- Candidate Forum – March 14, 2017
- Adjournment
The next regularly scheduled meeting will be March 8, 2017, 2-4 P.M. in the ECIA Conference Room
ELECTION COMMITTEE MEETING
January 11, 2017
1:00 PM
Community Center Conference Room
AGENDA
1 Call to Order and Roll Call
- Approval of Previous Minutes - December 14, 2016
______ by Vote
______ via email
- Approval of Agenda
- Open Forum (5 minutes per person, maximum of 20 minutes)
- Board Liaison Report
- Old Business
- Common Storage Update
- 2017 Election Checklist Review
(1 Use of Security Code vs UBL
(2 Security Code or UBL on Annual Package and Return Envelopes, not on Ballot
(3 ECIA Staff check off code vs Master List of MIGS
(4 Election Committee Assignments
- New Business
- Election of Officers
- Policies and Procedures Review
- Election Procedures Revisions Review
- Adjournment
The next meeting will be February 8, 2017, 2-4 p.m. in the Conference Room