Minutes - Architecture Committee

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of February 13, 2018 DRAFT 1

TIME AND PLACE:   The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, February 13th 2018 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair -Katherine Mortimer, Co-Chair Gary Moran, Steve Taratula, Casey Cronin, Larry Ward, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.


RESIDENTS:
There were 6 residents attending the meeting.

Consent Agenda Approvals:

UBL#      Address:                      Resident                            Nature of Project:                          
32711    3 Conchas Court    Todd and Susan Handy         Restucco Compliant color Peanut
35808    29 Condesa Road  Todd Miller                             Restucco Compliant color Taos
12583   14 Cerrado Loop     Geoffrey Garvey                    Restucco Compliant color Straw

 

NEW PLANS FOR REVIEW:

1. UBL# 3-54-01, Jeffrey Wadolny, 2 Cagua Road, with plans for a Low Profile Roof Mount PV system. The system will be 13 panels and 4.7 Kw in size. With a system height of 13” off the roof and parapets of 19” tall, there will be no visibility of the panels. With no issues of compliance this plan was approved with the following stipulations:
a. Resident shall call the ECIA, at the time of panel installation, to verify the height of the system.

2. UBL # 3-36-5A, Ryan Ferguson, 7 Luna Drive, with plans for a wood post and wire fence. The total enclosure of the fence will be 2275 sq. ft and the fence will be 6 feet tall. With no issues of compliance this plan was approved with the following stipulations:
a. Resident shall allow ECIA to confirm distances of proposed fence to the property line to ensure that there is no encroachment.

 

3. UBL # 1-60-01, Paul and Judith Christini, 2 Tarro Road, with plans for a Steel Spiral Staircase that will be 11 ft tall, the same height as the top of the parapets. The stairs will be powder coated to match the color of the home. The Committee discussed this plan at length and it was pointed out that a similar staircase had been approved at 61 Balsa Road without a variance, due to the fact that this is allowed under section 3.2.3.2 of the Guidelines that states that “A minor element of a different approved architectural style shall be limited in size, shape, material and/or color so as not to become an overly prominent architectural feature on any façade or elevation.” Due to the fact that metal iron work is allowed under the Mexican Colonia Style, this plan was approved with no stipulations.

4. UBL # 2-19-05, Tom Anderson, 35 Alondra Road, with a variance request for encroachment of existing building into 20 foot side setback. The addition was approved by the ECIA in 2003 at a distance of 21 feet to the property line but a recent survey has revealed that the addition is actually only 14 ft. 9 inches from the properly tine and encroaches 5 ft. 3 inches into the 20 foot side setback. While the committee cannot approve of variances they are recommending approval of this variance to the ECIA Board due to the fact that this structure has been on the lot for more than 10 years. This variance request will be heard by the ECIA Board at their February 14th Board Working Meeting.

5. UBL # 3-58-04, Dave Markos, 37 Condesa Road with plans for changing size of coyote fence that was approved on December 13, 2017. The increase will change the width by 7 ½ ft and increase length by 10 feet. With no issues of compliance this plan was approved with the following stipulations:
a. Stringers shall be on the inside of the fence

6. UBL# 1-05-28, Emily Freedman, 2 Cerrado Loop with plans to replace a double garage door with single door, filling in the old garage bay with a stucco wall and adding window. With no issues of compliance this plan was approved with the following stipulations:
a. Stucco color to match house color.

7. UBL # 1-56-01, Amy Siegel, 97 Herrada Road with plans for adding a portal that is 10’ x 36’or 360 sq. ft in size. The design will match the original home and match the home’s color of sand. With no issues of compliance this plan was approved with the following stipulations:
a. Stucco color to match house color.
b. No exterior lights unless downward shielded.


Other Business:

1. The Committee discussed the content of the 2017 Committee annual report and after extensive discussion it was decided that Mark Young would work on this and submit it to Katherine for her review.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:25 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2018 Collective Architecture Committee Minutes

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of January 9th, 2018 DRAFT 1

TIME AND PLACE:   The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, January 9th 2018 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:  Attending the meeting were members: Co-Chair Gary Moran, Steve Taratula, Casey Cronin, Larry Ward, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, Alternate Board Liason, Jody Price, and Staff Representative, Mark Young. A quorum was established for this meeting. 

Announcements:   

1. Mark Young announced that the meeting was being recorded.


RESIDENTS:   There were 6 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#                Address:                               Resident                     Nature of Project:                        Details: 
16307      13 Sabroso Road                     Robert Bradway                Extension request                Approved to utility and state inspection delays. 
13805      54 Balsa Road                          Edward Harrison              Restucco                               Compliant color buckskin 
23320        4 Torreon Pl.                           Joan Shankin                   Restucco                               Compliant color Abiquiu
23320     18 Esquila Rd.                           John Amos               Stucco and Metal Roof Color        Complaint stucco color Taos                                                                                                                                                            and patina green for roof 
30303       5 Ensenada Drive                    Virginia Balenovic             Restucco                              Complaint stucco color Buffalo

NEW PLANS FOR REVIEW:

1. UBL# 3-53-31, Carolyn Thomas, 19 Cagua Road, with plans for an addition to home to 335 sq. ft. Additionally there will be a new portal and an addition to the existing yard wall with a gate with total proposed enclosure to be increased by 420 sq. ft for a total of 2100 on the lot. The construction design for all projects will match the existing home. The addition will have windows and match the existing home. With no issue of compliance these plans were approved with the following stipulations: 
     a. Stucco color to match the color of home.

2. UBL # 12314, Jerri Fudge, 1 Alcalde Road, with plans for an 8 foot tall coyote fence to screen the RV on the lot. There is also a gate of the same construction on the north side planned for this RV. With no issue of compliance these plans were approved with the following stipulations:

    a. Stringers on the inside of the fence. 
    b. Resident shall contact the ECIA before work begins to measure and ensure that the 50 foot roadside setback is being respected.

3. UBL # 1-37-06, Alecia Otis, 12 Domingo Road with plans to replace a non-compliant steel gate on her fenced enclosure with a new complaint wood gate and seeking approval for an enclosure fence that was built without ECIA approval. The total enclosure on the lot created by the fence is 3800 sq. ft. Additionally, the resident is Restuccoing with the compliant color acabado, which is similar to the approved color sand. With no issue of compliance these plans were approved with the following stipulations: 
     a. Stucco color shall match the color of the home.

4. UBL # 2-18-16, Naimi Shea, under contract for the purchase of 4 Baya Court, with plans for adding new 4 foot tall wood post and wire fence for dog containment. The total size of the fence will be 400 sq. ft. of enclosure. The wire will be of a compliant 2” x 4” welded wire design. With no issue of compliance these plans were contingently approved with the following stipulations: 
     a. This approval is contingent upon the new resident presenting a copy of the new warranty deed (or closing paperwork) on the new home purchase to the ECIA. 
     b. Resident shall use 2” x 4” welded wire.


Other Business: 

1. Three Eldorado residents attended the meeting to discuss the fact that a new home is being built at 18 Esquila Road and they are upset with the loss of views due to the homes location as well as the fact that it does not contain many of the essential elements of a Norther New Mexico home as detailed in the Eldorado Guidelines. The house does have the required pitched metal roof and it does not exceed the maximum allowable height of 18 feet, but does not have some of the other essential elements. Mark Young pointed out that the while these are essential elements of this style of home, they are not required elements as part of the review process and he showed photos of other Eldorado Homes that also do not have all the required Norther NM Elements such as longer windows, shutters, etc. The committee discussed the potential for future new homes to block views and agreed that it would make sense on all future home to change the Architectural Review Process to include the following:

• Notification of affected neighbors via mail 14 days in advance of the meeting.
• Posting of a yellow notification sign on the lot, before the meeting, to inform neighbors of the upcoming meeting.
• A required site visit by the Committee on all new homes to the proposed site to see what impacts there might be on the neighbors. 
Mark Young will work on a revision to the plan submission requirements for new homes and this will be reviewed at the next meeting.

2. Mark Young pointed out that while the updated 2017 Guidelines require that earth berms are finished and not left as piles of dirt, as is the case on many lots, where the residents, after construction projects simply have left the piles and not properly landscaped them. He further pointed out that he had discussed this matter last year with the Committee and they recommended that he write a vista article during resident to remove such dirt piles or come to the ECIA with a plan to landscape them. He did write such an article for the June Vistas that discussed the new 2017 Guideline requirements but to date we have seen little to no response from redidents in trying to remove or landscape these dirt piles. Mark reported that he will be doing a more detailed Vista Article in February of 2018 on this issue and he hopes that residents will read it and take actions to clear up these dirt piles, in order to avoid possible future enforcement actions.


FINAL ORDER OF BUSINESS: 
There was no further business.

The meeting was adjourned at 8:25 PM

Submitted By:

Mark Young, Staff Representative

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of January 23rd, 2018 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, January 23rd      2018 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:03 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair -Katherine Mortimer, Steve Taratula, Larry Ward, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 2 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

34705

2 Juego Court

Ingela Lemperg

Replacement of 7 new windows and 2 doors

Compliant Design

14030

4 Balsa Court

Charles Lawhun

White and tan Silicone roof

White and tan silicone roof (Tan where there is visibility to neighbors)

         

NEW PLANS FOR REVIEW:

  1. 1. UBL# 3-05-08, Bruce Shaffer, 33 Altura Road, with plans for adding 10 more ground based PV solar panels to his existing solar system. The panels will be on one array and be to the south side of the current array. Total size of the new array is 20 feet long and 49 1/8” tall.  Due to the fact that this new array will be located in front of the existing arrays, and will not be a visual disturbance for the neighbors, this plan was approved with no stipulations.    

 

  1. UBL #3-15-06, William Davis and Willi Haye, 4 Valencia Loop, with plans for adding a 48 sq. ft. small accessory structure, behind their studio, at a height of 7 feet. Screening for shed will be provided by the resident planting 4 Chamissa behind the shed, as shown in the site plan.   The shed will be painted to match house color of adobe.  Shed will be located   3 1/2/ feet below grade.    With no issues of compliance this plan was approved with the following stipulations: 
  2.  Shed shall be painted to match the color of the home and if the roof is not dark brown, or is reflective, resident shall paint the roof also to match the color of the home.

Other Business: 

   

  1. The Committee further discussed the proposed new wording on the Architecture Plan Submission form requirements for new homes and Chair, Katherine Mortimer,  felt that we may outstepping our authority to require a yellow sign posted for each new home, due to the fact that this is not being done for other projects, except for solar.  Additionally,  she pointed out to the Committee that they could also be outstepping our authority as a Committee to deny approval to a new home that has met all of the other Covenants and Guidelines requirements, should a neighbor was not happy with the siting of the home. It was decided the following would be fair and justified requirements for new home applicants:
  1. New home applicants shall be required to mail written notification of planned home’s Architectural Committee Review (location, date and time)  to adjacent neighbors, via US Mail, at least 14 days in advance of the meeting.   Applicants shall also be required to provide proof of these mailings to the ECIA in advance of the Architectural Committee’s review of these plans.
  2. A site visit may be required for the proposed site to see what impacts there may be on adjacent neighbors.
  1. The Committee again discussed coming up with a format for the next review of the Guidelines, in order to ensure that all guidelines requirements clarify wording in the covenants, but do not conflict with or outreach beyond the covenant wording. No decisions were made other than the fact that we will likely want to break this down by section for individual members review. Mark Young agreed to also approach members who were not there to see if they wanted to take a lead in this effort. 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:30 PM

Submitted By:

Mark Young, Staff Representative