Minutes - Architecture Committee

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of August 8th, 2017 DRAFT 1

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, August 8th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 7 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#         Address:              Resident                Nature of Project:                                    Details:
35107   15 Esquina Rd     Cisi Carrron           Concrete Aprons                           Approved as no compliance issues.
30521     7 Altura Rd.       Gabrielle Viethen   New Windows and 2 new sliders  Approved as all of compliant design
32404  10 Floresta Drive  Anna Huerta          Restucco                                       Compliant Color Fawn

 

NEW PLANS FOR REVIEW:

1. UBL#22146, Karen Young, 2 Herrada Court, with re-vised plans to modify the existing carport that was built without ECAI approval. This involved adding corbels to the structure to help it to match the style of the home. These plans were approved with the following stipulations:
a. Color of corbels shall be stained to match other wood of the Carport.

 

2. UBL # 34005, Gwen Sperling, 1 Avalon Place with plans to expand their existing coyote fence by 2300 feet to a new enclosure amount of 3510 sq. ft. the fence will be 6 feet tall. These plans were approved with the following stipulations:
a. Stringers to be on the inside of the fence.
b. Resident shall contact the ECIA before starting project to ensure that the setbacks are being respected.

3. UBL # 22202, Gregory Warren, 4 Demora Court, with plans for 32 Module, low profile, roof mount solar PV system with no visibility of the panels over most of the parapets, but with 3 inches visible over one of the arrays. There was general opposition any visibility of solar arrays by one neighbor but due to the fact that there was only 3 inches of visibility, this plan was approved. This project was approved with the following stipulations:
a. Resident shall contact the ECIA before starting project to ensure that the system is as approved.

 

4. UBL #13008, Eduardo Debruyn, 37 Cerrado Loop, with plans for a ground based solar array. The array is to be 7.2 kW and have 2 arrays of 20 panels each for a total of 40 panels. The maximum height of each of the arrays will be 6’6” tall and 17’6” long. This project was approved with the following stipulations:
a. Resident shall contact the ECIA before starting project to ensure that the system is as approved.

 

5. UBL # 11809, Terri and Rick Saxon, 9 Lucero Road, with plans for a wood split rail fence with complaint 2” x 4” wire. The total amount of square footage will be 796 sq. ft. Existing enclosure on lot is 3060 sq. ft. for total enclosure on lot of 3856 sq. ft. The fence will be 4 feet tall with a wood gate. These plans were approved with the following stipulations:
a. Gate supports to be on the inside of the fence.

 

6. UBL #12104, Findley, 41 Encantado Road, with plans for a new 879 sq. foot garage which will require a variance due to the size exceeding 800 sq. ft. as per the Guidelines. The structure will match the current homes design and will have a wall as a connecting feature. While the committee could not approve of this plan, as variances are out of the purview of this committee, the committee is recommending approval of this variance request due to the fact that there are characteristics of the site that ensure that the approval will not be contrary to the intent of the covenants. Additionally the committee feels that the size requested is a reasonable size for a 3 car garage. Stipulations attached to this recommendation are:

a. The resident shall contact the ECIA before construction begins to ensure that the setbacks are respected.
b. Any new lighting on addition should be downward shielded.


7. UBL #34606, James Tate, 3 Duende Road, with plans to replace the current shingled roof with a new metal roof in color Patina Green. These plans were approved with the following stipulations:
a. Metal shall be of low reflectivity

 

8. UBL #33206, Randal Engle, 12 Moya Loop, with plans for 128 sq. ft. coyote fencing to screen a water cistern. Total enclosure is 128 sq. ft with existing enclosure of 1500 sq. ft for a total enclosure proposed on lot of 1628 sq. ft. These plans were approved with the following stipulations:
a. Stringers to be on the inside of the fence


9.UBL #13003, Nancy Neskauskas, 27 Cerrado Loop, with plans for a new portal on the north side of the home. It will have a brown roof to match the existing roof on the home. These plans were approved with the following stipulations:
a. Minimum size of wood posts to be 8” x 8”.
b. Should have a fascia Board on front edge below roof edge.

10. UBL =# 12212, Rudy Ulibarri, 20 Encantado Road, with plans for a new garage at 784 sq. ft.
The garage will match the stucco color and style of the home. These plans were approved with the following stipulations:
a. Any exterior lighting on addition should be downward shielded.

 

11. UBL # 30209, Peter Bond, 15 Bosque Loop, with plans for an al wood arbor at 160 sq. ft in size and 8 ft 3” tall. The structure will be located inside a fenced enclosure. These plans were approved with the following stipulations:
a. Fencing shall not exceed 6 feet tall and stringers shall be on the inside.

Other Business:

1. Board liaison, David McDonald, reported that he had completed his variance summery review and would make this available to the Board and Committee for their review.

2. Staff representative reported that member Robert Miller had stepped down from the Committee that we would have to be looking for a replacement for his position.

3. Staff representative asked that Committee members review the Solar Applications Procedures Document that he had sent to members to that we can get it approved and on the website.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:15 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of July 25, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, July 25th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair-Katherine Mortimer, Casey Cronin, Steve Taratula, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 5 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

14030

4 Balsa Drive

Keren Metherall

Restucco

Compliant Color

16015

19 Tetilla Road

Robert Baxter

Restucco

Compliant Color

14818

2 Redondo Court

Matthew Hill

Restucco

Compliant Color

15514

18 Bonito Road

John Baker

Restucco

Compliant Color

10615

83 Camerada Road

Brad Mitchell

White Roof

Part required to be done in tan

23007

5 Lobo Lane

Sherley Albout

White Roof

No visibility and approved as white

15443

2 Aventura Road

John Lafferty

White Roof

No visibility and approved as white

NEW PLANS FOR REVIEW:

  1. 1. UBL# UBL #10907, Carol Kleinserge, 18 Garbosa Road, with a formal variance request to allow for the current color to remain on her house that was done without ECIA approval. The Committee members had all gone out individually to review the color of the home and due to the fact this work was done without ECIA approval, and in a very bright color and without a valid justification for approval of this non-compliant color, the committee voted to not recommend this variance for approval to the Board.

 

  1. UBL # 14802, Thomas Folden, 61 Estambre Road, with a variance request for a fence built with stringers on the outside and encroaching into the setback. The Committee had done a site visit on July 5th and asked the resident to re-submit the plans with certain revisions. The committee is recommending approval of this variance to the ECIA Board for review at their August meeting due to the fact that the homes location on the lot does not allow for any privacy and the encroachment is justified to allow for the needed privacy. Additionally a mature Pinon Pine is on the lot and the recommends not cutting it down, which adds to the reason for the encroachment.
  1. 3. UBL # 34004. Gatis Cirulis, 3 Avalon Place, with plans for a greenhouse of 128 Sq. Ft and a chicken coop at 20 square feet. The greenhouse will be of metal and polycarbonate construction and screened by existing home and vegetation. The Chicken Coop is a movable one that will be located inside the fenced enclosure and not being a permanent structure such does not require Architecture Committee approval and is approved. These projects were approved with the following stipulations:
  2. a. If metal of greenhouse is reflective it shall be painted to be non-reflective or match the color of the home.
  3. b. Greenhouse must be within 15 feet of the primary home.
  4. Stringers shall be on the inside of the fence.

  

  1. UBL# 14101, Mary Jane Hite. 19 Balsa Road, with plans for the construction of a 6 foot tall coyote fence with gate of same design. The total amount of enclosure space planned is 750 sq., ft. with no other enclosure on the lot. These plans were approved with the following stipulations:
  2. Fence stringers to be on the inside of the fence.
  1. UBL #22146, Carol Young, 2 Herrada Court, with plans for the construction of a carport at a size of 252 Sq. Ft. The construction will be of dimensional lumber with a Barn Red Metal Roof with a solar reflectivity of .27.   These plans were tabled due to the fact that there architectural components of the structure that are not in keeping with the style of the home and Committee is asking the resident to come back to the ECIA with plans to make the diagonal members of the structure more complaint with the home.

        

 

  1. UBL #11402, Barry and Nina Joe Lerner, with plans for a new home of Spanish pueblo design. The home will be 2403 sq. ft. A coyote fence is also planned. These plans were approved with the following stipulations: This project was approved with the following stipulations:
  2. All exterior lighting shall be downward shielded.
  3. Driveway retaining wall feature shall not be higher than 2 feet above the driveway at any location.
  1. UBL #31218, David Sellers. 16 Carlito Road, with plans for the construction of a 5 foot tall wood post and wire fence with gate of same design. The total amount of enclosure space planned is 2975 sq., ft. with other enclosure of 450 for a combined total sq. footage of 3425 sq. ft. on the lot. These plans were approved with no stipulations:
  1. 8. UBL #13808. Rick Stack, 37 Domingo Road, with plans for a 6 foot tall block wall to match the color of the home. Stucco color tumbleweed. Gate of wood construction. New enclosure is 750 sq. ft. with exiting enclosure on the lot of 3100 sq. ft. for a total of 3850 sq. ft. These plans were approved with the no stipulations:
  2. UBL # 22315, Jurgen Amtmann, 16 Herrada Road. The issue of the variance request for this lot was brought back to the Committee by Board Liaison David McDonald, due to the fact that this issue was tabled at the July Board meeting. Due to concerns from a neighbor about the variance approval of the existing fence and shed, the Committee again reviewed this matter and felt that their original recommendation of June 27th should still stand for a number of reasons. David will bring this information back to the Board for further actions.

   Other Business:

  

  1. There was no further business.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:30 PM

Submitted By:

Mark Young, Staff Representative

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of July 11, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, July 11th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 5 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

22149

29 Herrada Rd.

Patrick Abeln

White Roof

Approved with Stipulations

15517

12 Bonito Road

Robin Davidson

Restucco

Complaint color Tumbleweed

15507

13 Dulce Road

Katherine Devine

Restucco

Complaint color Buckskin

22124

5 Herrada Way

Kathleen Tari

Restucco

Complaint color close to clay # 614

33206

12 Moya Loop

Randall Engle

New Windows

Complaint design

13613

4 Domingo Court

Phillip Lontz

Tan Roof

Approved

22149

29 Herrada Rd.

Patrick Abeln

Metal Roof

Approved with Stipulations

NEW PLANS FOR REVIEW:

  1. 1. UBL#15506, Gay Shumate, 11 Dulce Road, with a request for approval for a split rail fence that was built in 2009 and without ECIA approval. The enclosed square footage is 1350 sq. feet for a total enclosure on lot of 3350 sq., ft. With no compliance issues this was approved with no stipulations.

 

  1. UBL # 32625. Jan Pietrezak. 12 Conchas Loop, with plans for a 10.64 kW low profile and ballasted roof mount PV system. There will be a total of 38 panels in a numerous arrays on the roof. Most of the panels are below the height of the parapets with only one area on the west with some panel visibility. These plans were approved with no stipulations:
  1. Additionally there are plans for a 6 foot tall block stucco wall with 1350 sq. ft. of enclosure. With existing enclosure on lot of 864 sq. ft. there will be no issues. This plan was approved with the following stipulations:
  2. Stringers to be on the inside of the fence.
  3. Also building an all wood pergola over the existing deck. These plans were approved with no   stipulations but that the structure shall match one of the chosen styles shown on the plans.

        

  1. 3. UBL #34803, Elena Underwood, 6 Lauro Place, with plans for a 500 sq. ft. studio in color tumbleweed. The style of the studio will match the home and the windows and doors will also match.

These plans were approved with the following stipulations:

  1. Any Stucco color to match home’s color.
  2. Exterior lighting shall be downward shielded.
  3. Structure cannot ever have a kitchen added as that will be in violation of the covenants.
  1. UBL# 10405, John Bogatko, 9 Encantado Loop, with plans for a new 3 car garage and turning older garage into living space. As well there are plans for adding a railing and new portal. These plans were approved with the following stipulations:
  2. Any Stucco color to match home’s color.
  3. Exterior lighting shall be downward shielded.
  1. UBL # 32108, Don Pace, 56 Moya Road, with plans for a new enclosure wall. These plans were approved with the following stipulations:
  2. Resident shall call ECIA to verify that the setbacks are being respected.
  3. Resident is required to verify that the chosen stucco color is a compliant one.
  4. Resident shall provide existing enclosure space to the ECIA from existing courtyard.

 

 

  1. UBL #16008, Millicent D’Amore, 16 Tarro Road, with plans to remove an existing window and replace it with a slider. Also enclosing an entry area where the door is. Adding to existing block wall with latillas to a 5 foot height.   These plans were approved with the following stipulations:
  2. Fence stringers to be on the inside of the fence.
  1. UBL #22217, Stephen Garcia, 12 Esquila Road, returning with further plans for a variance request for a fence and closet. While the Committee could not recommend of such variance requests, as it is out of their purview, they are recommending approval to the Board for review at the July19th Board Meeting.
  1. 8. UBL # 14802, Thomas Folden, 61 Estambre Road, with a variance request for a fence built with stringers on the outside and encroaching into the setback. The Committee had done a site visit on July 5th and asked the resident to re-submit the plans with certain revisions. Due to the fact that the required revised plans were not submitted by the resident this plan was tabled.
  1. 9. UBL #133-15, Carol Gogan, 1 Vista Grande Circle, with plans for a manual retractable awning. Color to match stucco. These plans were approved with no stipulations:

 

  1. UBL #10907, Carol Kleinserge, 18 Garbosa Road, with a formal variance request to allow for the current color to remain on her house that was done without ECIA approval. The Committee members are all going to do individual drive by’s of the home to see the color and they will address this issue at the July 25th AC meeting.

 

 

  Other Business:

  

  1. There was no further business.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:50 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of June 27, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, June 27th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Acting Chair-Steve Taratula, Casey Cronin, Jolene Petrowski,   Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded. 

RESIDENTS:

There were 6 residents attending the meeting and two guests.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

35013

2 Esquina Road

Ken Giles

Re-Paint Home

Compliant color like Pueblo

21509

4 Vista Grande Court

Ken Whitney

Restucco Home

Compliant color Alamo

32625

1 Conchas Loop

Jan Pietrezak

2 new windows

Compliant style window

15517

12 Bonito Road

Robin Davidson

Shade Sail

Compliant color tan

32611

44 Verano Loop

Charles Driskell

Restucco Home

Compliant color Ginger root

11429

45 Azul Loop

David Pastor

White Roof

Inspection showed no visibility

35318

21 Avila Rd

Joan Lamarque

White Roof

  Inspection showed limited visibility with stipulations added

13405

13 Mimosa Rd

Michael Fitzpatrick

White Roof

Inspection showed limited visibility with stipulations added

NEW PLANS FOR REVIEW:

  1. 1. UBL#22217, Stephen and Jennifer Garcia, 12 Esquila Road, with a variance request to allow for a fence to be built inside the 20 foot setback of the lot.   The Committee could not approve of this variance as it is outside of their purview, and they are in need of further measurements from the resident in order to further review these plans. The resident agreed to come up with the needed measurements and the Committee tabled these plans pending the resubmission of plans by the resident.  
  1. UBL #22315, Jurgen Antmann, 16 Herrada Road, with a variance request to allow for structures to remain inside the 20 foot setback that were built many years ago.   While the Committee could not approve of this variance as it is outside of their purview, they are recommending approval to the ECIA Board, due to the following justifications:  The existing shed and fence were built in 1992 and since there has been no active enforcement of this pending encroachment, these structures are essentially grandfathered in the 1st 10 foot of the setback.   The Committee recommends the variance request for the shed and fence, up to the 10 foot setback line, but does not recommend a variance for any portion of the fence or shed that is within the 10 foot utility and drainage easement.  Additionally, the current owner and any future owners of this property shall be made aware that should a utility require access to this easement, they may be required to   remove these structure their own expense.   These variance requests will be heard by the ECIA Board at their July 19th Board Working Session at 6 PM

     

  1. 3UBL #20201, Robert Macke, 11 Gualdo Road, with plans to reduce his fence on his lot.  With no issues of compliance this plan was approved with no stipulations:
  1. UBL#34605, Alice Kane. 5 Duende Road, with plans for a rustic 12 ft. x 8 ft. x 7 foot tall wood Ramada.  With no compliance issues this plan was approved with no stipulations:
  1. UBL # 30609, Levi Valencia, 16 Altura Road, with plans for a 13ft x 22ft. carport to be added to garage.   Roof to be brown tan propanel.    Due to the fact that there was not adequate details on the roof/fascia area designs, the Committee tabled these plans pending the resident re-submission of a more detailed plan.
  1. UBL #22902, Kim Bannerman, 6 Lobo Lane, with plans for a low profile roof mount PV System that is 2.76 kW in size. There will be a total of 8 panels and the system will be lower that the parapet so neighbor notification was not required.  With no issues of compliance this plan was approved with the following stipulations:
  2. Resident shall contact ECIA at time of installation to ensure that the panel angles and heights are as approved.
  1. 7UBL # 22410, Bonnie Lochner, 22 Reno Place, with plans for a low profile roof mount PV System that is 1.92 kW in size. There will be a total of 6 panels and the system will be lower that the parapet so neighbor notification was not required.  With no issues of compliance this plan was approved with the following stipulations:
  2. Resident shall contact ECIA at time of installation to ensure that the panel angles and heights are as approved.
  1. 8. UBL #30706, Kim Crickard, 13 Descanso Road, with plans for a low profile roof mount PV System that is 3.84 kW in size. There will be a total of 12 panels and the system will be lower that the parapet so neighbor notification was not required.  With no issues of compliance this plan was approved with the following stipulations:
  2. Resident shall contact ECIA at time of installation to ensure that the panel angles and heights are as approved.

 

  1. UBL # 12323, Bill and Rene Zelder, 4 Encantado Place, with plans for an addition to be built onto an existing structure and connecting with a block stucco wall.   The windows and doors are to match the original home. With no issues of compliance this plan was approved with the following stipulations:
  2. Stucco color to match home.
  3. Any exterior lighting shall be downward shielded.
  1. UBL # 10809, Emma Fountain, 37 Camerada Road, with plans to build a 16 foot long cedar slat fence to screen a boat on the lot.   Due to the fact that there would be inadequate screening from the roadside for the boat and trailer, the committee disapproved of this plan and is asking for the resident to come back with a revised plan that would include some kind of fence, gate, or other screening method for the roadside. 

 

  1. UBL #31714, Cheryl Gentch, 2 Ortiz Lane, with plans for a  new Master Bath Addition and Garage Addition. The windows and doors are to match the original home.  Color of stucco to match home.  With no issues of compliance this plan was approved with the following stipulations:
  2. Stucco color to match home.
  3. Any exterior lighting shall be downward shielded.
  1. UBL #14619, Anthony Gomez, 52 Herrada Road, with plans and variance request to allow for an 8 x 10 foot small accessory structure to be more than 15 feet from the home.  While the Committee could not approve of this variance as it is outside of their purview, they are recommending approval to the ECIA Board, due to this being a well screened and logical site for the structure.  This recommendation is being made with the following stipulations:
  2. Color of structure to match the color of home.
  3. Color of roof shall match the color of the walls of principal dwelling shall be of a color similar to the approved ECIA stucco colors, or of a color that blends in with the surrounding environment.

 

     Other Business: 

   

  1. Update on earth berms outreach: Mark reported that he had had any luck to date with finding a local landscape architect to present a seminar on earth berm designs for those residents with unfinished earth berms.  He will continue working on this.
  2. David McDonald reported that he continues to work on a 5 year report that summarizes the types of variances that are requested, in order to make the variance approval process more efficient.
  3. Discussion on the updating of the Solar Application Procedures Document was tabled due to the late hour and will be discussed at a future meeting.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:45 PM

Submitted By:

Mark Young, Staff Representative  

 


Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of June 13, 2017 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, June 13th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair-Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula, Robert Miller, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded. 

RESIDENTS:

There were 12 residents attending the meeting and two guests.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

 30602

102 Monte Alto Rd.

Eva Gallegos

Restucco

Compliant  color buckskin

12505

32 Encantado Road

Jim Lyons

White Silicone Roof

No visibility to neighbors

31335

2 Torreon Place

Frankie Chavez

Restucco

Compliant color Adobe Brown

34511

12 Duende Road

Elaine Wilmarth

New Door

Compliant style door

32235

130 Verano Loop

C. Emery  Cuddy

Replacing walkways

No compliance issues

 15109

7 Estacada Road

Kathleen Fallon

New Windows

Compliant style

34308

9 Glorieta Road

Jennifer Brannon

Restucco

Compliant  color Pueblo 

30216

1 Bosque Loop

Alfredo Lujan

New shingles on pitched roof

Compliant color brown shingles

11412

23 Azul Loop

Julia Valdez

Awning

Compliant  earth toned color  

NEW PLANS FOR REVIEW:

  1. 1. UBL#14802, Thomas Folden, 61 Estambre Road, with a variance request to allow for a fence that was built without ECIA approval, and has the stringers on the outside of the fence and encroaches into the setback. The Committee could not approve of this variance as it is outside of their purview and are doing a site visit to this home at 5:30 PM on July 5th to further review this request
  1. UBL #33902, Tom Jones, 14 Avalon Road, with plans for the replacement of an existing wood slat fence that will again enclosure 3900 sq. ft. of enclosure.  Gates to be of wood construction.   Fence to be 6 feet tall.  With no issues of compliance the Committee approved of this plan with the following stipulations: 
  2. Stringers are to be on the inside of fence.

    

 

  1. 3UBL # 21002, Dave Marshall, 2 Enebro Way, with plans to build a wood post and wire enclosure that will be 5 feet tall and will enclose 2900 sq. ft. The gates will be of same construction.  There is no other enclosure on the lot.  The Committee approved of these plans with no stipulations:
  1. UBL#10114, Jake Alarid, 67 Encantado Loop, with a 2 variance requests.  The 1st variance is to allow for a pair of monuments that were built without ECIA approval and are located inside the 50 foot roadside setback.   The 2nd variance request is to allow for each monument to be 12 feet long and 2 feet longer than the maximum length of 10 feet, as allowed under section 2.4.2.2 of the guidelines.  It should also be noted that the monuments are encroaching 6 inches on east side into the 10 foot utility easement and 1 foot into the 10 foot roadside utility easement along Encantado Loop.  While the Committee could not approve of this variance, as it is outside of their purview, they are recommending approval to the ECIA Board, due to the fact that the encroachment is minimum and the extra length of the monuments will not be contrary to the intent of the covenants.  The following stipulation should be attached to the recommendation: 
  2. Due to the fact that the ECIA cannot approve of any construction in the 10 foot utility easements, the resident will need to be made aware that should a utility ever need to access this easement they have the right to ask the resident to remove the monuments at the resident’s expense.
  1. UBL #22101. Joseph Baca, 2 Gavilan Court, with plans for a new addition that will consist of a portal with parapet and new 300 sq. ft. room.   With no issues of compliance the Committee approved of this plan with the following stipulations: 
  2. All lighting shall be downward shielded.
  3. Electrical conduit shall be painted to match stucco color.
  4. Roofing to be of Brai construction and of tan color.
  5. Stucco shall match the color of the home.
  1. UBL #14936, Rae Dollard, 78 Herrada Road, with plans for a 155 sq. ft library addition to home. The addition will match the home in terms of color and style.   With no issues of compliance the Committee approved of this plan with the following stipulations: 
  2. Stucco color to match home’s color.
  3. Any lighting shall be downward shielded.
  1. 7UBL # 10508, Pascal Pierme, 4 Azul Drive, with plans for a 468 Sq. carport to be attached to the existing garage. Also a new slab is being poured in front of the existing garage.  With no issues of compliance the Committee approved of this plan with the following stipulations: 
  2.     Stucco color to match home’s color.
  3. Any lighting shall be downward shielded.
  1. 8. UBL #12601, Larry Knighten, 2 Casa Del Oro Place, with a request to be able to use two complaint stucco colors on his home and new addition.  The primary color would be adobe brown with an accent stripe of Alamo around the house and just below the parapets.  With no issues of compliance the Committee approved of this plan with no stipulations: 

 

  1. UBL #30524, Alex Czeto, 1 Altura Road, with plans to replace two older wood gates in walls with new metal and composite gates.  Metal tubing to be putty. With no issues of compliance this plan was approved with no stipulations.
  1. UBL # 10907, Carol Kleinserge, 18 Garbosa Road has repainted her home a very orange color that the ECIA staff would not approve.  The Architecture Committee reviewed the new and non-approved color and denied approval due to it being too orange in color.  The ECIA will ask the resident top come back to the Committee with plans for a compliant color re-paint or request a variance from the ECIA Board.

 

  1. UBL #22904, Steven Dobyns, 2 Lobo Lane, with a variance request to allow for a fence that was built without ECIA approval and has the stringers on the outside of the fence.  The fence dos not encroach into any setbacks and is a total of 1083 Sq. Ft of enclosure.  While the Committee could not approve of this variance, as it is outside of their purview, they are recommending approval to the ECIA Board due to the fact that the fence had stringers on the outside of the fence for over 10 years and without any enforcement actions. Additionally, to have to move the stringers will be a financial hardship costing around $800.00.  This recommendation was made by a committee motion by Gary Moran with a second by Steve Taratula. Five were in favor of this recommendation and two opposed.   
  1. UBL # 15104, Casey Cardinal, 19 Estacada Road, with plans for a new cedar slat fence that will enclose 3971 sq. ft. of enclosure with the fence to be 5 feet tall.  There will be stucco pilasters as well that shall match the color of the home.  With no issues of compliance the Committee approved of this plan with the following stipulations:   
  2.  Stringers are to be on the inside of the fence.
  3. Resident shall contact the ECIA, before construction begins, to verify distance to property line.
  1. UBL # 16307, Robert Bradway, 13 Sabroso Road, with plans for a new home of Spanish Pueblo Design. Size of home is 1838 sq. feet with 1191 sq. ft. of living space. Color of home to be El Rey Casa.

With no issues of compliance the Committee approved of this plan with the following stipulations: 

  1. Any lighting shall be downward shielded.

  

  1. UBL # 14903, Bruce Bradford, 11 Gaviota Road, with plans for a new split rail fence that will enclose 2850 sq. ft. of enclosure.  The fence will be 4 feet tall.   With existing enclosure area on lot of 890 sq. ft. the total enclosure planned is 3740 sq. ft.   With no issues of compliance the Committee approved of this plan with no stipulations.   
  1. UBL # 31313, Fay Steving, 16 Cuesta Road with request for approval of a new wood post and wire fence that was built without ECIA approval  The new fence encloses 3820 sq. ft. of enclosure with gates of same construction. Wire is complaint 2’ x 4’ welded wire.   Fence is    52” tall. Also plans for a new wood gate for front portal.  With no issues of compliance the Committee approved of this plan with no stipulations: 

 

     Other Business: 

   

  1. Update on earth berms outreach:  Mark reported that he is still working to find a landscape designer to provide a free earth berm design class for those residents with unfinished berms.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:55 PM

Submitted By:

Mark Young, Staff Representative  

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of May 23, 2017 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, May 23rd, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair-Katherine Mortimer, Casey Cronin, Gary Moran, Steve Taratula, Robert Miller, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded and Nina Harrison was welcomed back as a Committee member.

RESIDENTS:

There were 6 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

13019

5 Cerrado Court

Martin Biddle

Restucco

Compliant color San Antonio

34717

9 Juego Road

Lisa Jacques-Carroll

Restucco

Compliant color Abiquiu

14209

18 Jornada Loop

Wendy Servey

Removing and replacing windows

Compliant style windows

NEW PLANS FOR REVIEW:

  1. 1. UBL#13017, Judith Martinez, 1 Cerrado Court, with plans for coyote fence with block pilasters construction.  Gates to be of latilla construction.  Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Color of pilasters to match home’s stucco color.
  3. Stringers on the inside of the fence.
  1. 2. UBL #35214, Carol Tyroler, 1 Lujo Place, with plans to enlarge her rear coyote fence to 1980 sq. feet with a total proposed enclosure on the lot of 3420 sq. Ft. The fence will be 6 feet tall.   With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Stringers to be on the inside of the fence.
  3. Resident shall stake out the proposed fence location, before construction begins and contact the ECIA to come out and verify that the side setback is being respected.    
  1. 3UBL # 22107, Charles Waldron, 6 Gavilan Place, with a re-submission of plans for a portal with a red metal roof.   With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Resident shall add a fascia board over exposed joist ends
  3. If metal roofing is used it must be of a low reflective value.
  1. UBL #16612, Mary Lou Kerr, 17 Recado Road, with plans for 3 foot tall cedar slat fence for small dog enclosure.  New enclosure of 400 sq. feet with a total proposed enclosure on the lot of 640 sq. ft.  With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Stringers to be on the inside of the fence.
  1. UBL #16203, Greg Durell, 5 Sabroso Court, with plans for a new home at this address. The home will be 1845 sq. ft. heated space and have a 2 car garage. Color of home to be suede. With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2.  All lighting shall be downward shielded.
  1. UBL #30902, Martin Adair, 59 Monte Alto Road, with plans to relocate an existing screening fence on the lot as well as for an earth berm that is being constructed.  With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Stringers to be on the inside of the fence.
  1. 7UBL #31421, Mark Vitagliano, 2 Puerto Court, with plans for the re-build of a latilla screening fence that also screens a shed.  The fence was approved in 1998 but without stucco pilasters and the resident brought in plans to re-build the fence using 12 stucco pilasters in order to strengthen the fence.  Due to the fact that this house is on Vista Grande and was approved at this length and height already the committee approved of these plans with the following stipulations:
  2. Stringers to be on the inside of the fence.
  3. Stucco color of pilasters to match the color of the home.

 

  1. 8. UBL # 20201, Robert Maack, 11 Gualdo Road, with plans for the enclosure of a west wall in outside area and adding two windows in this wall.   This project was approved with the following stipulations:  
  2. Windows to match the style and color of ones in home.
  3. Stucco color of repair area to match the color of the home.   

 

     Other Business: 

   

  1. The Committee discussed the issue of unfinished earth berms in Eldorado and how the landscaping of these structures could be handled in a productive manner.  What was disused was that we could ask David Lovro, a resident and landscape architect, to see if he would teach a class on earth berm landscaping and construction and invite those residents with  unfinished berms to attend this training. Mark will check with David to see if he could help us with this.
  2. AC member Gary Moran nominated current Chair, Katherine Mortimer, to be the chair for the next year. This motion was seconded by Casey Cronin and passed unanimously
  3. AC member Casey Cronin nominated Gary Moran for the Vice Chair position and this was seconded by Nina Harrison and passed unanimously.
  4. David McDonald pointed out that the Board would like to simplify the variance process and asked for Mark for assistance in gathering data on variances.
  5. Chair, Katherine Mortimer, and Mark Young pointed out that during the process of updating the Solar Submission Procedures it was learned that the approved Guidelines did not contain wording that ground based solar arrays would require variance approval then they were more than 15 feet from the home, as the Board had discussed on some of the review meetings.   Instead the wording recommended by the Committee is what was approved that does not mention the need for a variance.  David will consult with the Board on this issue and report back to the Committee. 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:55 PM

Submitted By:

Mark Young, Staff Representative  

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of May 9, 2017 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, May 9th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Casey Cronin, Gary Moran, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded. 

RESIDENTS:

There were 13 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

10130

99 Encantado Road

Elizabeth Wood

Restucco

Compliant color

15417

8 Bonito Court

Mary Pennock

Repainting

Compliant color desert rose

35912

24 Condesa Road

Barbara Carter

White Roof

All but one section approved as white.

32523

3 Verano Court

Susan Ryan

Replacing one window

Complaint style window

13026

6 Cerrado Road

Lawrence Catanach

Restucco

Compliant color Buffalo

15929

6 Antigua Court

Susan Redding

Reroofing

Silver Brai color but inspection done and not visible to neighbors.

NEW PLANS FOR REVIEW:

  1. 1. UBL# 35904, Ross Iverson, 8 Condesa Road, with plans for a 120 sq. ft.  small accessory structure, and cedar slat screening  fence at 34 feet from the property line .  Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Color of structure to match home’s stucco color.
  3. Stringers on the inside of the fence.
  1. 2. UBL #14936, Rae Dollard, 78 Herrada Road, with plans for a 10 x 8 foot x 11 ft. 6 inches tall addition to be attached to the garage.  The structure will match the construction of the garage with a stucco finish and parapets and due to this will not require screening due to this being an addition.   With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Color of structure to match color of home.  
  3. Any lights shall be downward shielded. 

 

  1. 3UBL # 22107, Charles Waldron, 6 Gavilan Place, with plans for a 10’ x 14’ wood portal with a red propanel roof to be attached to the home.  The roof shall be of a low light reflective value.   Due to the fact that there was a lack of details on the roof pitch and construction this plan was tabled by the Committee with the following requirements:
  2. Please provide more details on the slope of the roof and finish details on the edges of the roof. 
  1. UBL # 35406, Marilynn Tillman, 8 Cagua Road, with a request for approval for work being done

Without ECIA approval. This involved the removal of some cedar extension to the previous wall and raising of the height of the wall to 6 feet.   Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 

  1. Stucco color to match house color.
  1. UBL # 34612, Mekah Gordon, 22 Juego Road, with a variance request to allow for a driveway liner that encroaches 17 feet into the 50 roadside setback as well as a variance request to allow for her liner to be of solid construction.  Due to the fact that variances are out of the purview of the Architecture Committee they could not approve of these variances but are recommending approvals to the EICA Board for review at the May BOD meeting. The justification for this variance recommendation is as follows:

  a  The installed driveway liner will match the existing coyote fences on the lot.

  1. The driveway liner shall be screened with vegetation (4 to 6 foot ponderosa pine) to help screen the fence and stringers and resident has submitted a vegetative screening plan and has started the planting of trees.
  1. UBL #31902, David and Melisa Sorkin, 6 Moya Place, with a variance request for to allow for 4467 sq. ft of enclosure on the lot in two fences.  A dog enclosure fence was built without ECIA approval this year putting the enclosure on lot over by 467 sq. Ft. Due to the fact that variances are out of the purview of the Architecture Committee they could not approve of these variances. They are, however, recommending approval of the carport variance request due to an AC site visit confirming that this is the best location on the lot for this structure due to existing natural vegetative screening (at the proposed site),  and the need to not have to remove trees from the lot.  The committee is also recommending approval of the variance request for the fence overage due to the fact that there are unique site characteristic on this lot, specifically the following:
  2. The fact that the lot is bordered by the Railroad, Rail Trail, Hike/Bike Path and Avenida Vista Grande means that the existing fencing will provide for the required privacy on this lot. 
  1. 7UBL # 31327, Paul Drumright, 6 Cuesta Road, with plans for the re-build and additional to an existing portal on his lot. The size of the addition will be 175 sq. ft. and the style will match the existing home and portal.  Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Stucco color to match house,

 

  1. 8. UBL #  13407, Patricia King, 9 Mimosa Road, with plans for a new portal and new front door and connecting hallway from garage to home. The new door will be   Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Stucco color to match the color of the home.
  3. Exterior lights shall be downward shielded.
  1. UBL #21007, Kathleen Weidner, 4 Enebro Place, with plans for a 5 foot tall decorative block stucco wall that had been on a previous submission to the ECIA but overlooked.   The wall will match the color of the stucco of the home.  The wall is 8o feet from the property line and does not enclose any space. Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Color of structure to match home’s stucco color.
  1. UBL #12410, Carola Pfau, 20 Alcalde Road, with plans to replace the aged existing asphalt roof with a rustic metal roof of low light reflective value.  Due to the fact that there were no issues of non-compliance with this being a clerestory home, this plan was approved by the Committee with no conditions.   
  1. UBL # 30525, John Biddle, 2 Sombra Court, with a variance request to allow a fence to encroach into the 20 foot side setback. This fence was approved by the ECIA in 1993 but not built by the contractor as per the approved plans. The amount of encroachment is 13 feet 10 inches into the 20 foot setback.  . Due to the fact that variances are out of the purview of the Architecture Committee they could not approve of these variances but are recommending approval to the EICA Board for review at the May BOD meeting.   The justification for this variance recommendation is as follows: 
  2. The fence has been in existence for more than 10 years.  

The Committee is recommending that the resident be made aware that while the ECIA cannot approve of structures inside the 10 foot utility easement, they will not take enforcement actions with regard to this fence.  Resident also needs to be made aware that should a utility need to access the right of way the resident may be reqiored to remove the fence at their expense.

 

     Other Business: 

   

  1. The Committee discussed the fact that former Committee member Nina Harrison was interested in re-joining the Committee.  Gary Moran moved that we recommend her as a committee member to the Board and this was seconded by Casey Cronin.  There was a unanimous vote in favor of this motion. Mark will request that Ms. Harrison resubmit a letter of intent and a new resume for Board Review.
  1. The matter of enforcement of unfinished earth berms was tabled till a future meeting when more members were present to discuss this issue.
  1. Chair Katherine Mortimer pointed out that with David McDonald no longer the Committee Vice Chair that once all the new members are on board we would need to vote for someone to fill that role. 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:45 PM

Submitted By:

Mark Young, Staff Representative  

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of April 25th, 2017 DRAFT 1

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, April 25th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Co-Chair David McDonald, Robert Miller, Steve Taratula, Gary Moran, Casey Cronin, Board Liaison, John Henriksen, and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 9 residents attending the meeting.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

11426

39 Azul Loop

Bob Desmond

Restucco

Compliant Color

13016

53 Cerrado Loop

James Knight

Restucco

Compliant Color

35114

7 Caliente Place

Michael Friel

Restucco

Compliant Color

22315

16 Herrada Road

J. Amtmann

Restucco

Compliant Color

13026

6 Cerrado Road

Lawrence CATANACH

Restucco

Compliant Color Desert Rose

16406

8 Isidro Road

Jack Fulton

Roof resurface

With white and tan Silicone

12417

6 Alcalde Road

Patrick Silva

Restucco

Compliant Color

34307

11 Glorieta Road

Sharon Dozer

Restucco

Compliant Color

12417

6 Alcalde Road

Patrick Silva

Restucco

Compliant Color

NEW PLANS FOR REVIEW:

1. UBL# 31902, Peter and Melissa Sorkin, 6 Moya Place, with plans for a coyote dog enclosure fence that was built without ECIA approval. Due to the fact that the total enclosure on the lot exceeds 4000 square feet and is 467 square feet over the maximum allowed amount of 4000 Sq. Ft. the resent is requesting a variance. Additionally, due to a recent tabling of a variance request by the Board at the March BOD meeting, the Board has asked that the Committee do a site visit to this property to review both variance issues, which will happen this week.   After the site visit the resident will have to respond back to the ECIA with revised plans.

2. UBL #12417, Brian Rees, 6 Alcalde Loop, with plans for the replacement of an existing older framed wall with a new block stucco wall at a height of 4 feet. The total enclosure on the lot does not exceed 3845 sq., ft. The Architecture Committee approved of this request with the following stipulations:

   a. Color of rebuilt wall to match home.

   b. Footprint of wall shall be the same as the older wall that was approved in 2007.

   c. Resident shall contact the ECIA, before project begins, to verify that the setback is being respected.

 

3. UBL #33827, Melvin Preus, 3 Puerto Road, with plans for a compliant tan colored shade awning for one window on south side of home. The frame will be a rigid frame. The Architecture Committee approved of these plans with no stipulations.

4. UBL #13919, Robert Eckhoff, 20 Domingo Road, with plans for a small block wall at 3 feet tall to protect water hydrant from vehicle traffic and of Block/Stucco construction. There will be 3 separate wall sections overall at an overall length of 24 feet. Color to match the color of the home of Tumbleweed.   Also planned is a flagstone patio.   The Architecture Committee approved of this request with the following stipulations:

   a. Color of wall to match home.

 

5. UBL #22011, Steve and Penny Russell, 15 Alondra Road, with new plan submission for 323 square foot studio to match the style of the home. This re-design avoids any encroachments or need for a variance. With no issues of compliance the Committee approved of this fence with the following stipulations:

a. Any exterior lighting shall be downward shielded.

b. Stucco shall match the color of the home.

c. Resident needs to contact the ECIA, before construction begins to verify that the setbacks are being respected.

 

6. UBL #32212, James Olsen, 84 Verano Loop, with plans for a 3 foot tall block / stucco wall to screen his trash receptacles. The wall will match the color of the home. The Architecture Committee approved of this request with the following stipulations:

   a. Color of wall to match home.

   b. Resident needs to contact the ECIA, before construction begins to verify that the setbacks are being respected.

7. UBL # 30803, Dick Keller, 20 Descanso Road, with plans for two 6 foot tall coyote screening fences on the north side of his house. With no issues of compliance the Committee approved of this fence with the following stipulations:

a. Stringers on the inside of the fence

b. Resident needs to contact the ECIA, before construction begins to verify that the setbacks are being respected.

8. UBL # 34717, Herbert Carroll, 9 Juego Road, with plans for a 120 sq. ft. all wood Ramada to be located inside a fenced enclosure area and 8 feet from the house. With no issues of compliance the Committee approved of this Ramada with no stipulations:  

9. UBL # 21825. Eric Conrad, 14 Alondra Road, with plans for a concrete parking pad and pergola of metal construction.  Due to the fact that the new guidelines allow for such structures to be made of alternative materials, the Architecture Committee approved of this request with the following stipulations:

a.   Color of Pergola Framing shall match the color of the home and be of a flat and non-reflective finish.

10. UBL # 10517, Robert Ford, 1 Azul Drive, with plans for a new split rail fence and one section of cedar slat fencing. The Architecture Committee approved of the coyote fence with the following stipulations:

a. Stringers on the inside of the fence.

They could not approve of the wood/split rail fence that was built as there is a 5 foot encroachment into the Azul roadside setback and variances are out of the purview of this committee for such approvals.   They are, however, recommending approval of this variance request to the ECIA Board due to the fact that this fence qualifies as a driveway liner under the Guidelines and are landscaping features that are allowed in the setback with Board Approval. This variance will be heard at the May 15th Board Working Session.

   Other Business:

  

1.   Mark Young pointed out that the new Guidelines were now on the website and available in the office. As well there is an article about the Revised Guidelines on the Eldorado website which will be sent as an e-mail blast also.

2. Due to their still being some minor font size issues with the New Guidelines, Katherine Mortimer has agreed to review this document and make the needed corrections and forward them back to Mark for distribution.

3. David McDonald made a motion to recommend the nomination of new Architecture Committee Candidate, Jolene Petrowski, to the ECIA Board for their consideration. This motion was seconded by Gary Moran and passed unanimously and will be heard at the May Board meeting.

 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:35 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of April 11th, 2017

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, April 11th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Co-Chair David McDonald, Casey Cronin, Steve Taratula, Gary Moran, Board Liaison, John Henriksen, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 8 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#    Address:                 Resident           Nature of Project:            Details:
11620  6 Lucero Rd           Tim Durkee           Restucco                  Compliant color Abiquiu
33704 16 Puerto Road      Jerry Arrant           Restucco                  Color similar to approved color Concord
22128  2 Herrada Way      Jack Decker          Restucco                   Compliant color Abiquiu

NEW PLANS FOR REVIEW:

1. UBL #14315, Don Finkeldei, 103 Jornada Loop, with plans for a study addition of 153 square feet. The project will enlarge the existing study out into the courtyard area and will match the style of the structure. The Architecture Committee approved of this request with the following stipulations:
a. Stucco color shall match the color of the home.

2. UBL#11510, Glen Dobson, 20 Azul Loop, with plans to increase the size of the fenced coyote enclosure on their lot from 1500 to 2400 sq. ft. Gates will be of same style of construction. With no issues of compliance the Committee approved of this fence with the following stipulations:
a. Stringers to be on the inside of the fence.
b. Resident to stake out project and contact ECIA, before construction begins, so the ECIA can verify that the 50 foot roadside setback is being respected.

3. UBL #35809, David Borton, 33 Condesa Road, with plans for a low profile ballast mount PV System on the roof with 2” to 14” visibility above the parapets. A total of 8 panels in 2 arrays. With no issues of compliance the Committee approved of this fence with the following stipulations:
a. Resident to contact the ECIA at the time of installation to ensure that the low profile panels are at the approved height and angle off the roof.

4. UBL #31902, David Sorkin, 6 Moya Place, with a variance request re-submission to allow for 4550 sq. feet of fenced enclosure on the lot, or 550 sq. ft. over the allowed amount. The current fence that they want to replace is 7 feet tall and not in compliance and they also feel that their dogs require more room. Due to the fact that it is out of the purview for this Committee to approve of variances, they could not approve of this plan but are recommending approval of the variance to the ECIA Board due to the fact that denial of the variance would negatively impact the quality of life of the owners due to the fact that one of the residents has medical issues and the fact that that they have 3 large dogs which require more room. It was also pointed out that the current non-compliant dog fence enclosure (that was on the home at time of purchase and was never approved by the ECIA) is small and in disrepair and requires work. Secondly the Committee is recommending approval of the fence variance due to the fact that approval of this variance would not be contrary to the purposes of the covenants, as the dogs would be better contained and less likely to escape the old enclosure and roam.

5. UBL # 13702, Julie Dalgleish, 4 Domingo Road, with plans for a wood and wire fence of split rail design with 4” x 4” welded wire. Total new enclosure planned is 1350 sq. ft. with existing enclosure on the lot of 900 sq. ft. for a total of 2250 sq. ft. With no issues of compliance the Committee approved of this fence with the following stipulations:
a. Resident to put wire fencing on inside of fence and to come back to the Committee for gate review should they want to install a gate at a later date.

6. UBL # 34612, Mekah Gordon, 22 Juego Road, with a variance request for approval of the fence that was added during the construction of her studio and not approved in 2016. Due to the fact that the fence encroaches 10 feet into the 50 ft. roadside setback a variance is required. Additionally a variance is required due to the fact that the fence length of 53 feet, without a break is 3 feet longer than allowed under the guidelines. Due to the fact that it is out of the purview for this Committee to approve of variances, they could not approve of this plan and are conducting a site visit with the resident next week to better understand the variance request.

7. UBL # 21007, Kathleen Weidner, 4 Enebro Place, with plans for a block stucco enclosure wall at 5 feet in height and with wood gates. Color to match the home of Bamboo. New enclosure of 562 sq. Ft. with exiting enclosure on lot of 1500 sq. ft. Total proposed enclosure on lot would be 2062 sq. ft. Additionally there were plans for 2 wood pergolas to be built inside the existing walled and fenced areas. With no issues of compliance the Committee approved of this fence with the following stipulations:
a. Stucco wall shall match the color of the home’s stucco color.
b. Wood gates in new wall shall match the existing compliant wood gate in other fence on lot.

Other Business:

1. The Committee discussed a request by a resident to review a chicken coop that he wishes to add to their lot. Due to their being a lack of details on the structure the committee asked to have the resident submit a formal plan to the Committee for review.

2. Mark Young reported that the ECIA Attorney had done a legal review of the post forum draft of the Eldorado Guidelines and he only had two recommendations. These were incorporated into the Final Draft which is going back to the ECIA Board for review and possible final approval at the April Board meeting.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:35 PM

Submitted By:

Mark Young, Staff Representative

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of March 28th, 2017

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, March 28th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair David McDonald, Robert Miller, Steve Taratula, Gary Moran, Board Liaison, John Henriksen and Staff Representative, Mark Young. A quorum was established for this meeting. Also in attendance was prospective Committee member Jolene Petrowski.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:

There were 6 residents attending the meeting.

Consent Agenda Approvals:

UBL# Address: Resident Nature of Project: Details:
21305 5 Balde Road Tony Arnold Restucco Wall Different color than home but approved by Committee at 3/15 meeting.
12401 14 Alcalde Loop Pat Stephens Restucco Compliant color Deerskin
33908 8 Avalon Road Daryl Coley Restucco Compliant color Adobe Brown

NEW PLANS FOR REVIEW:

1. UBL #34808, David Hill, 14 Lauro Road, with plans for a 6 foot tall wood post and wire fence made with compliant 2” x 4” wire and with wood gates. The total new enclosure square footage would be 2430 square feet and total proposed on the lot to be 2830 sq. ft. With no compliance issues the Committee approved of these plans with no stipulations.

2. UBL#31902, David and Melisa Sorkin, 6 Moya Place, with plans and two variance requests for the renovation and enlargement of an existing dog fence and request to allow for variance to 4550 sq., ft. of enclosure space on the lot. There are also plans for a carport that would be located more than 15 feet from the home at a distance of 74 feet with a separate variance request. Due to the fact that it is out of the purview of the Architecture Committee to approve of variances they had to deny approval of both of these plans but are recommending approval of the carport variance portion of the project to the ECIA Board to be heard at the April Board meeting. The justifications for the carport variance recommendation were as follows:
a. The area is well screened from view and there is a very natural location on the lot for the carport.

The variance request for the fence over 4000 sq. feet of enclosure was denied due to a lack of a justification for this request and asks that the resident come back with more detailed justification for such a large amount of overage.

3. UBL # 12118, Roy Garrison, 13 Encantado Road, with plans to add a small accessory structure 8 feet from his house on the south side. The color of the structure will match the color of the home’s stucco and roof to be dark brown. Due to the mature vegetation near the proposed shed it was determined that no other screening would be required. The Committee approved of these plans with the following stipulations:
a. Shed shall match the color of the home.
b. Roof to be dark brown.
c. Vegetation that is screening the shed shall be maintained for the life of the shed.

4. UBL #22011, Steve and Penny Russell, 15 Alondra Road, with plans and a variance request to add a new studio that is 400 sq. ft, in size. The variance request is to allow for the structure to encroach 8 feet into the 50 foot roadside setback. The structure will match the style and stucco color of the home. Due to the fact that it is out of the purview of the Architecture Committee to approve of variances they had to table these plans and have scheduled a site visit on Monday, April 3rd at 5:30 PM to see the site 1st hand, and review other building sites on the lot that might be feasible so as to prevent any setback encroachments.

5. UBL # 15913, John Fegley, 5 Ladera Place, with plans for a new home of pueblo revival style and of complaint design. Color of compliant Buckskin. Overall of a compliant design with no setback or other issues. The Committee approved of these plans with the following stipulations:
a. All exterior lighting shall be downward shielded.

6. UBL # 10908, Michael Petrowski, 16 Garbosa Road, with plans for a small accessory structure that is 6 ft. x 6 ft. in size and 7 feet 5 inch tall. The structure will be painted to match the color of the home and located within a walled are for screening. The roof will be dark brown asphalt shingles. The Committee approved of these plans with the following stipulations:
a. Sides and trim shall be painted to match the color of the home.

7. UBL # 21518, Douglas Cram, 10 Vista Grande Drive, with plans to add a 9 foot tall greenhouse on his lot and more than 15 feet from the home at a distance of 35 feet. The greenhouse will be made of wood and polycarbonate panels. Due to the fact that it is out of the purview of the Architecture Committee to approve of variances they had to deny approval of these plans but are recommending approval to the ECIA Board to be heard at the 11th April Board meeting. The justifications for these recommendations are as follows:
a. The height variance for the 9 feet is justified as this is one of the planned guidelines revisions and only exceeds the current maximum height by one foot and will not be seen by neighbors due to existing vegetation and fencing on the lot.
b. The distance from the house is justified due to the fact that closer locations would be shaded and would not provide the screening available from the existing fences on the lot, as in the proposed site.

8. UBL # 16106, Terry and Chuck Terry, 9 Tarro Road, with plans for a 320 sq. ft. large accessory structure to match the style of the home with parapets. The structure will be connected with overhead beams. The color of the structure will match the color of the home. Also plans for a small portal structure attached to home on south side and will have parapets to match the home’s roof design. The Committee approved of these plans with the following stipulations:
a. Any exterior lights shall be downward shielded.
b. Accessory structures shall not be used as a separate dwelling unit.

Other Business:

1. Mark Young reported that the Board did not approve of the proposed guidelines changes as the Board wanted the document was sent to the ECIA Attorney for legal review before it was approved. The Attorney has the document at this time and will have his comments back to the ECIA Board before April 14th.

2. Mark Young brought up a stringer location question for the Committee with a repaired fence at 22 Juego Road and Committee and due to a lack of adequate photos of this issue, member Robert Miller take photos of the fence and forward them to the Committee for further review.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:35 PM

Submitted By:

Mark Young, Staff Representative

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of March 15th, 2017

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Wednesday March 15th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Steve Taratula, Gary Moran, Board Liaison, John Henriksen and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 6 residents and two guests attending the meeting.

Consent Agenda Approvals:

 UBL#  Address:               Resident                Nature of Project:      Details:
32206 12 Moya Loop        Lola Mehlin              Restucco               Compliant color Buckskin
15315 15 Aventura Road  Michael Pellegrino     Restucco               Compliant color Suede
35407 18 Cagua Road      Thomas Schwab       White Roof             No visibility to neighbors

NEW PLANS FOR REVIEW:

1. UBL #14921, Joe and Marilyn Mohanna, 21 Estambre Road, with plans for a 4 foot tall wood post and wire fence made with black coated wire and of a complaint rectangular design. The total enclosure would ne 572 square feet and the gates will be of the same construction. With no compliance issues the Committee approved of these plans with no stipulations.

2. UBL# UBL#35006, Michael Iapoce, 21 Caliente Road, with a variance request to allow for his small accessory structure that was installed in 2007, and was supposed to have screening, to remain on the lot without any screening to the north and east. The ECIA had approached the resident about this issue on 2009 but the resident has not complied to date and he is requesting a variance to not have to screen the shed. The Committee voted to not recommend approval of a variance request to not allow for screening of this shed due to its visibility to many neighbors. They feel that the requirement to screen this shed was made clear both in the communications from the ECIA in 2007 and 2009. The resident has the tight to request that the ECIA Board review this variance request, without the Committee’s recommendations, but this is usually not successful. At this time the Committee is recommending that the resident either screen the shed with coniferous vegetation that that would adequately screen this structure, or come to the ECIA with a plan to screen the shed with either a fence or using earth berms. Note that due to your extenuating circumstance the Committee voted to allow the resident 6 months to come to the ECIA with this plan and another 6 months to execute any approved plans.

3. UBL # UBL #35508, John Barraza, 61 Condesa Road, with plans for a 24 x 24 garage to match the home. The color of the structure will be adobe brown to match the home and will be 12 feet tall. The structure will be detached from the home at a distance of 15 feet and will have a 4 foot tall block stucco wall with a wood gate as the connecting feature. The committee approved of these plans with the following stipulations:
a. Stucco to match home.
b. All lighting shall be downward shielded.

4. UBL # 13015, Greg Boucher, 51 Cerrado Loop, with plans for a 21 panel roof mount solar array with a low profile ballast mount. The total height of the system will be 14 inches off the roof and there will be 3 inches of visibility of the panels over the parapets. With no compliance issues the Committee approved of these plans with the requirement that the resident shall contact the ECIA at the time of installation to verify that the height of system is as was approved.

5. UBL # 12816, Hillary Small, 2 Casa Del Oro Lane, with plans for the addition of a new garage. The garage will be a detached structure with a coyote fence as the connecting feature. The color of the structure will match the home. The committee approved of these plans with the following stipulations:
a. Stucco to match home.
b. All lighting shall be downward shielded.
c. Resident should contact the ECIA to verify distance of new garage to property line, before construction begins.

6. UBL # 34201, Bill and Debra Ellis, 1 Glorieta Road, with a variance request for the encroachment of their home into the 50 foot roadside setback. The garage encroaches 2.5 ft. into this setback and the wood post and wire fence encroaches 12.5 feet into the setback. The home was purchased this way in 2016 and this encroachment was just discovered this year. While the Committee could not approve of such variances, as it is out of their jurisdiction, the Committee is recommending approval of this request to the ECIA Board for review at their April 17th meeting as this condition has existed for over 10 years.

7. UBL # 11201, David Early, 54 Encantado Road, with plans to add to the existing coyote fenced enclosure area on the lot and add an additional 240 square feet to the existing 1000 sq. ft for a total of 1240 sq. ft of enclosure. Additionally there are plans for adding a 20 foot long retaining wall of railroad ties. The committee approved of these plans with the following stipulations:
a. Stringers on the inside of the fence.
b. Resident shall stake out the proposed projects areas and call the ECIA before construction begins to ensure that the setbacks are being respected.

8. UBL # 16503, Lonna and Jesus Gutiérrez, 10 Quedo Road, with revised plans for screening the cisterns that are on their lot using vegetation. The resident agreed to paint all visible cisterns and associated downspouts to match the home and will be dropping down the height of the two larger cisterns so that they are no talker than 72” tall, as required under the Guidelines. They also have provided a detailed vegetative screening plan. The committee approved of these plans with the following stipulations.
a. Residents shall maintain the vegetation to provide effective screening.

Other Business:

1. Board Liaison, John Henriksen reported that the Board has added the revised Guidelines for review at their March 17th Board Meeting.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:15 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of February 28, 2017

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, February 28th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Robert Miller, Steve Taratula, Board Liaison, John Henriksen, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:  

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 5 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

13407

9 Mimosa Road

Powell King

Restucco

Compliant color Adobe

NEW PLANS FOR REVIEW:

1. UBL # 31424, Shona Stack and Chris Novak, 17 Valencia Loop, with plans for a 18 module, low ballast mount roof based PV system at a height of 14 inches off the roof surface. With the parapets taller than the panels, this system will not be visible.   With no compliance issues the Committee approved of these plans with the following stipulations:

         a. Resident shall contact the ECIA at time of installation to verify that the system height off roof is as approved.

2. UBL# 13904, Carmella Montoya and Chantel Campo, 32 Balsa Road, with plans for adding a new garage to the home that will be attached and enclosing the existing garage. The style of the new garage will match the original home and match in terms of design and stucco color. With no compliance issues the Committee approved of these plans with the following stipulations:

         a. Resident shall stake out the property line and proposed building locations, before constructions begin, and contact the ECIA for verification of distance to the property line.

        b. Stucco color to match the color of the home.

         c. All lights shall be downward shielded.

 

3. UBL # 22710, John Farrell, 10 Chapala Road, with plans for a 240 sq. Foot attached studio addition to west side of home. Stucco color and style of addition to match existing home of suede. The stipulations attached to this approval are as follows:

   a. Stucco color to match the color of the home.

   B All lights shall be downward shielded.

4. UBL #31902. David Sorkin, 6 Moya Place, with plans for a carport and fence. Due to the fact that there was inadequate information on the carport this part of the plans for the carport were denied. With no compliance issues with the fence the Committee approved of the fence plans and restucco plans with the following stipulations:

         a. Stringers shall be on the inside of the fence.

         b. Resident has agreed to remove the old fence on the lot to allow for the building of the new 3920 sq. ft. of fencing with this project,

         c. Fence gates to be of wood construction

         d. Resident shall ensure that the south side of fence is a minimum of 20 feet to the south property line and is encouraged to contact the ECIA if there are questions.

 

5. UBL #11610, Nicholas Aranda, 8 Camerada Road, with plans for an 8 foot tall coyote fence for the screening of an RV on the lot. There will also be a poured slab.   Additionally the resident has agreed to use an earth toned cover on the RV when on the lot, due to the height of the RV. With no compliance issues the Committee approved of these plans with the following stipulations:

         a. Stringers shall be on the inside of the fence.

   b. The resident shall take out the fence contact the ECIA before fence construction begins to ensure that the side setbacks are respected.

 

6. UBL #31201, Barbara Fletcher, 21 Mariano Road, with plans for a 5 foot tall coyote and wood post and wire fence enclosing a total of 3110 Sq. Ft. of enclosure space on lot. With other enclosure on lot total amount of enclosure will be 3390 sq. ft. Also plans to enclose an existing portal into a mud-room. Lastly resident has plans to install 4 – 12 inch square windows in the front portal and 4 over the existing window in the master bedroom. With no compliance issues the Committee approved of these plans with the following stipulations:

         a. Stucco work to match the color of the existing home.

         b. Stringers on the inside of the fence.

   Other Business:

  

1. The committee to review the status of the cistern screening plans and variance request at 10 Quedo Road and decided to conduct a site visit to the lot on Monday May 6th at 5:30 PM to review the revised screening plans.

.

2. A motion was made by Steven Taratula to recommend the final post open forum version of the Revised Eldorado Guidelines to the ECIA Board for Final approval. This motion was seconded by member Robert Miller and the motion passed unanimously. Mark Young agreed to forward the final draft to the GM and Board for review at the March 13th Board Working Meeting.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:15 PM

Submitted By:

Mark Young, Staff Representative

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of January 24, 2017 DRAFT 1

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, January 24th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Co-Chair David McDonald, Robert Miller, Steve Taratula, Gary Moran, Board Liaison, John Henriksen, Alternate Board Liaison, Pam Henline and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 6 residents attending the meeting.

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
22221 20 Esquila Rd. Rosemary Edwards New Door Compliant so consent agenda approval
13315 Carol Gogas 1 Vista Grande Circle New Door Compliant so consent agenda approval

NEW PLANS FOR REVIEW:

1. UBL # 10418, Eric Wilson, 35 Encantado Loop, with re-submission of project plans due to non-completion of project despite being given a 6 month extension. While there was discussion concerning the amount of debris on the lot, the Committee and Board Representatives felt that such an enforcement issue was not the responsibility of this committee but rather the ECIA and Board. At that point the resident did point out that some of the materials were not debris, but firewood, and he agreed to place a container on the lot for the storage of materials. The Committee then approved of the revised plans with modifications to the plans to include the removal of one access door in garage, enlarging one garage door to 10’ x 10’ and modification of pitch on garage roof to have one side flat and not pitched.

2. UBL# 16001, Paul Cristini, 2 Tarro Road, with plans to enclose an existing Ramada on the lot to a cat enclosure using compliant wire. The committee approved of these plans with no stipulations.

  

3. UBL # 14031, Elizabeth Costin and Nancy Conyers, 10 Balsa Drive, with plans for building a coyote screening fence. The committee approved of these plans with the following stipulations:

   a. Stringers to be on the inside of the fence.

   b. Resident to stake out the fence location and property line, before any construction begins, and   contact the ECIA for verification of setback distances.


4. UBL #30604, Kyle Burns, 106 Monte Alto Road, with plans for building a wood post and wire enclosure fence. The fence is planned to connect to an existing coyote fence on the lot that is within the 20 foot setback and was approved in 2010, thus the resident is required to request a variance for the 9 feet that will encroach into the 20 foot setback.   While the committee could not approve of such a variance request, due to the fact that such variance requests require Board approval, they agreed to recommend approval of this request to the ECIA Board due to the fact that this fence is simply joining a previously approved fence in the setback and, since this is a post and wire fence, with little visibility, this will not be contrary to the intent of the covenants.

 

5. UBL # 16503, Jesus and Lonna Gutierrez, 10 Quedo Road, with screening plans for existing cisterns with variance requests to allow for:

1. One tank ( #3) at 2 inches over the allowed 72” height.

2. Abstaining from requiring a screen around tank 3 due to its location.

3. Only partial screening on one tank (#4) due to location of tank relative to neighbors.  

4. A Wood screening fence that is constructed in a style not listed in the Guidelines.

While the committee could not approve of such variance requests, due to the fact that such variance requests require Board approval, they agreed to recommend approval of these requests to the ECIA Board with the following justifications:

   a. The 2 inch height of tank # 3, over the allowed 6 feet, would not be contrary to the intent of the covenants due to its location and the fact that it is being painted as well.  

   b. Abstaining from screening tank # 3 would not be contrary to the intent of the covenants due to its location relative to other homes and the fact that it is being painted as well.  

   c. Only partial screening on tank (#4) would be justified due to location of tank relative to neighbors and the fact that the tank will be painted and most of the cistern would be screened with a fence.

   d. While the wood slat fence is of a design not listed in the Guidelines, its design would screen Tank 4 and would not be contrary to the intent of the covenants.  

6. UBL # 35810, Chris Wolf, 40 Carissa Road, with plans and variance request for a 9 foot tall shed that would be screened behind an existing coyote fence and painted to match the home color. While there is wording allowing for a new 9 foot limit in the proposed revisions to the ECIA Architectural Guidelines, this has not been approved yet and this this variance is required.   While the committee could not approve of such a variance request, due to the fact that such variance requests require Board approval, they agreed to recommend approval of this request to the ECIA Board due to the fact that the shed would be well screened by a fence and house walls. Other stipulations attached to this recommendation are as follows:

     a. Shed walls to match the color of the home.

     b. Roof color shall be earth toned.

   Other Business:    

1. Mark Young reminded all that the 2nd Open Forum for the Guidelines will be on January 29th at 1 PM in the Railroad room and all members are encouraged to attend .  


 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:35 PM

 Submitted By:

Mark Young, Staff Representative

 

           

            

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of January 3, 2017 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, January 3rd, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Casey Cronin, Robert Miller, Board Liaison, Pam Henline  and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

1. Mark Young announced that the meeting was being recorded. 

RESIDENTS:

There were 3 residents attending the meeting and one guest.  

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
11813 1 Lucero Road Imelda Garcia Stone Wall Built without ECIA approval but fully complaint
30224 4 Eldorado Way Jacques Favre Windows Installed without ECIA Approval but compliant

NEW PLANS FOR REVIEW:

1. UBL # 16014, Mark Hiatt, 17 Tetilla Road, with plans for a 600 sq. foot wood post and wire fence at a height of 4 feet.  Existing enclosure on lot is 75- sq. ft.  Gates are to be of same construction.   With no issues of compliance the ECIA approved of these plans as presented with no stipulations.   The resident, however, was made aware that this home is, however, located in the Ladera subdivision of Eldorado and there may be other homeowner’s association covenants and guidelines that may apply to this project

2.  UBL# 10407, Rebecca Jeffs, 13 Encantado Loop with plans for a low profile, roof mount 5.8 kW solar PV system in multiple arrays on the roof.   There will be only 4 inches of visibility over the parapets.  One of the committee members felt that the project should be submitted as a variance request but ultimately the  committee approved of these plans with the following stipulations: 

        a. Resident to contact the ECIA at the time of installation to ensure that the arrays are at the approved angle and height off the roof.

        b. Due to concerns about the location of part of the home to the 20 foot side setback the resident was asked to bring in a current survey to clarify this issue.

3UBL # 32414, David and Gail Funk, 6 Verano Lane, with variance request for a 5.8 kW ground based solar array. The variance request is due the array being greater than 15 feet from the home.  The array is planned to be 6 ft. 6 inches tall and 31 ft. 7 inches long.    Due to the fact that variances are out of the purview of the Architecture Committee,  the committee could not approve of these plans and is recommending that this wall is approval to the ECIA Board.  The committee is recommending approval of these plans to the Board, due to the fact that the chosen location for the arrays is the most feasible location on the lot and will not impede any solar gain and will be well screened with vegetation.   There were no stipulations attached to this recommendation.  This variance will be heard at the January Board meeting.

4.  UBL #31302, Catherine Williamson, 20 Mariano Road, with plans for an 8 ft. wide x 30 foot long portal with parapets and wood vigas and in a design to match the style and color of the home.  The portal height will not exceed the height of the current home at 10 ft. 6 inches.   The stipulations attached to this approval are as follows:

   a. Stucco color shall be suede to match the color of the home.         

   b. Any exterior lights shall be downward shielded.        

     Other Business:     

1.  Mark Young agreed to send out copies of the draft version 2016 Annual Report for the Committee to committee members for their review.

2.  Katherine Mortimer reported that the  December 17th Open Forum for the Guidelines went well and that we still needed to schedule a 2nd open forum to complete this process.

3.  The Committee discussed options for a 2nd Open Forum for Guideline review and decided to choose Sunday January 29th at 1 PM as the 1st choice.  If this was agreeable this will be properly advertised.

4.  The committee reviewed the matter of the two stucco colors at 8 Estambre Court and felt that since they were two approved colors that they had no issue with this home. They did recommend that, should the homeowner try to paint the older stucco to get a better color match to the newer stucco color that they 1st consult with a professional painter or stucco contractor to ensure this will work and be effective.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:15 PM

Submitted By:

Mark Young, Staff Representative  

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of December 6th, 2016 DRAFT 1

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, December 6th, 2016 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Co-Chair David McDonald, Casey Cronin, Steve Taratula, Board Liaison, John Henriksen, and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 8 residents attending the meeting.

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
10118 75 Encantado Loop Fred Gross White Silicone Roof CC has verified no visibility to   neighbors
13914 30 Domingo Road Jim Cluff Restucco Restucco with Compliant color
35810 40 Carissa Road Jim Wolf Slab for future shed No encroachment issues
35806 33 Condesa Rd David Borton Restucco Complaint Color Torreon

OLD BUSINESS:

1. UBL # 12311, Bernard Nikkel, 7 Alcalde Road, with plans for a small accessory structure with a variance request due to the fact that the shed would be 8 inches taller than the allowed maximum height of 8 feet. Due to the fact that there was not the needed information submitted the Committee voted unanimously to table this variance request until the next meeting.

 

NEW PLANS FOR REVIEW:

2. UBL # 31302, Catherine Williamson, 20 Mariano Road, with plans for a 240 square foot detached studio addition with a 4 foot tall coyote fence as the connecting feature. Stucco color and design to match the original home. The committee approved of these plans with the following stipulations:

With no issues of compliance the ECIA approved of these plans with the stipulations as follows:

a. Resident shall ensure that the color of the new studio matches the color of the home.

b. All exterior lighting shall be downward shielded.    

c. Stringers on coyote fence shall be facing away from the driveway

d. Metal Roof color to match the color of the home.

e. Resident to stake out project and allow the ECIA to verify distance of studio from home before construction begins.

3. UBL# 32102, Catherine Lamoreux, 18 Avenida del Monte Alto, with plans for a 6 foot tall coyote fence with a total enclosure of 1600 sq. feet. There are no other enclosure areas on the lot.

The committee approved of these plans with the following stipulations:

a. Stringers to be on the inside of the fence.

4. UBL #13305, Kenneth Kleibner, 6 Vista Grande Circle, with plans for an extension to an existing deck that will be made of Trek and will match the original deck on the home. The committee approved of these plans with no stipulations:

 

5. UBL # 15937, Gordon Carlstrom, 34 Tetilla Road, with plans for a 3 ½ foot tall block stucco wall with a required variance due to the fact that the resident wants the wall to encroach into the 20 foot side setback over 8 feet.   There will be a wood gate and the total enclosure space will be 1000 sq. ft.   Due to the fact that variances are out of the purview of the Architecture Committee the committee could not approve of these plans and is recommending that this wall is approval to the ECIA Board. The committee is recommending approval of these plans to the Board, due to the fact that the house was cited on the lot in such a way that there is no other place to construct this wall. Additionally there are characteristics of the site that insure that this variance will not be contrary to the purposes of the covenants, specifically the far distance to other homes.   The stipulations attached to this recommendation are as follows:

   a. Wall stucco color shall match the color of the home.

b. Resident shall contact the ECIA, before any work is done and project is staked out, to insure that the wall location is as planned and does not encroach into the utility easement.                

6. UBL # 21521, Fred Raznick, 7 Vista Grande Drive, with a variance request to allow for an existing garage, that was approved in 1997, but not built as per the approved plans and a recent survey has confirmed that the structure encroaches 2 feet 9 inches into the 20 foot side setback. Due to the fact that variances are out of the purview of the Architecture Committee the committee could not approve of these plans and is recommending approval of this variance to the ECIA Board with no stipulations, due to the fact that this garage encroachment has been in existence since 1997.This variance will be heard by the ECIA at their December 12th Board Working meeting at 6 PM.

7. UBL# 14938, Steven Woodward, 82 Herrada Road, with plans and a variance request to allow for a small accessory structure to be built at height of 10 feet tall. The resident will be screening the structure with a new 6 foot tall cedar slat screening fence and planting a number trees to further screen the fence. The ECIA Architecture Committee cannot approve of your small accessory structure plans, due to the fact that these plans require a variance and it is out of the purview of this committee to approve of variances. Additionally the committee voted at their December 6th meeting to table this variance request pending further review of other structures that might meet the Eldorado Covenant and Guidelines requirements for an 8 foot maximum height, or for a structure that matches the construction of the home that could be up to 10 ft. tall under the small accessory exceptions allowance.

8. UBL # 13606, Gilbert and Wendy Montoya, 1 Domingo Road, with plans for a 30 foot long and 6 foot tall coyote screening fence. With issues of compliance the committee approved of these plans with the following stipulations:

a. Stringers to be on the inside of the fence.

9. UBL # 15930, Rian Ream and Ellen Stevens, 4 Antigua Court, with plans for the addition of a 6 foot tall cedar slat fence with 3421 sq. feet of enclosure. Existing enclosure on the lot is 475 sq. feet for a total proposed enclosure space of 3896 sq. feet. With no issues of compliance the ECIA approved of these plans with the stipulations as follows:

a. This approval is contingent upon the presentation of the new warranty deed to the ECIA showing you as the new owners.

b. Stringers to be on the inside of the fence.    

10. UBL # 14027, Clay and Mark Mowrey, 31 Balsa Road, with plans for the addition of a 5 foot tall wood post and wire fence with 1400 sq. feet of enclosure. No other existing enclosure on the lot. There will be two gates of wood slat construction.   The committee approved of these plans with the following stipulations:

a. Stringers to be on the inside of the fence gates.

11. UBL # 35116, Keith Ehlert, 3 Caliente Place, with plans for the addition of a 4 foot tall wood post and wire fence with 2644 sq. feet of enclosure. No other existing enclosure on the lot. There will be one gates of same construction.   The committee approved of these plans with no stipulations:

 

12. UBL # 12606, Bobbette Martinez, 6 Casa Del Oro Place, with plans to move a pre-built small 8 x 10 x 8 ft tall accessory structure onto lot with the addition of a fence to screen the shed.  The shed will be 8 ft. x 12 ft. small accessory structure, 8 feet tall and sited 15 feet from the home. Color to match home. Coyote fence 8 ft x 12 ft. x 6 ft. tall to screen shed. The committee approved of these plans with the following stipulations:

a. Stringers to be on the inside of the fence.

13. UBL # 32906, Terry Alexander, 12 Verano Loop, with plans to move a pre-built small 10 x 12 x 8 ft tall accessory structure onto lot with and using the existing wall as well as existing vegetation to screen the shed. The shed will color will match the color of the home and the roof to be tan. The committee approved of these plans with the following stipulations:

a. Structure shall not exceed 8 feet in height and shall be painted to match the color of the home.

  1. , seeking approval for a stone wall that was constructed without ECIA approval. Due to their being no compliance issues this was approved with no stipulations.

   Other Business:    

1. Revised meeting dates due to the holidays are as follows:  

January 3rd and 24th, 2017

2.   Mark Young encouraged all to attend the Guidelines Open Public Forum on December 17th at 10 Am in the Railroad Room at the ECIA.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:15 PM

Submitted By:

Mark Young, Staff Representative

 

           

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of November 8th, 2016 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, November 8th, 2016 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Gary Moran, Steve Taratula, Board Liaison Pam Henline, and Staff Liaison, Mark Young.   A quorum was established for this meeting.

Announcements:  

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 4 residents attending the meeting as well as one guest.

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
15701 2 Ladera Lane Jennifer Yahn Restucco Compliant color EL Rey Buckskin
31612 1 Monte Alto Lane Mary Jones Restucco Compliant color Adobe Brown
20201 11 Gualdo Road Anthony Dodson Restucco Compliant color Desert Rose
33406 5 Raudo Road Judy Bishow Restucco Compliant color Abiquiu
16509 22 Quedo Road Jack Berryhill Restucco Complaint color El Rey Madera, very close to Husk

OLD BUSINESS:

1. UBL#13303, Vinaya Wall, 2 Vista Grande Drive, with plans for a new 228 sq. foot garage to match the design of the home. Maximum, height will be 10 feet. Windows and doors to match the existing home. With no issues of compliance these plans were approved with the following stipulations:

   a.   Color of structure to match the color of the home.

   b.   All lighting shall be downward shielded.

   c.    Stringers on coyote fence shall be facing away from the driveway.

NEW PLANS FOR REVIEW:

2. UBL # 14945, Patrick Gorsuch, 96 Herrada Road, with plans for a 5.32kW low profile and ballasted roof mount PV system. The panels will have not visibility over the parapets. With no other issues of compliance these plans were approved by the Committee with no stipulations:

3. UBL # 12311, Bernard Nikkel, 7 Alcalde Road, with plans and a variance request for a small accessory structure that is 10 x 12 but over 8 feet tall.  Due to the fact that there was missing information and forms in this submission, Steve Taratula moved that we table these plans, pending more complete information. This was seconded by David McDonald and passed unanimously.

4. UBL# 33905, Mary and Daryl Coley, 8 Avalon Road, with plans and a request to allow for the re-stucco of their home in the color Pueblo, (a compliant Eldorado color) but with a special request to have an extension on starting the project within 60 days. They plan to get the work done by April 30th, 2017. This need to restucco the entire home is due to the fact that the contractor could not get a good color match on the approved portal project and there is a significant color difference between the project work area and original home. The committee voted unanimously to request the resident to come back in the spring, when they are ready to stucco in the spring and that the ECIA will not take any enforcement actions unless this matter is not resolved until April 30th, 2017.

 

   Other Business:    

1. Mark Young reminded all that the revised meeting dates due to the holidays are as follows:

December 6th

January 3rd and 24th

2. The committee also reviewed a few of the comments from residents concerning the proposed changes to the Guidelines and decided that it would be wise to both come up with a summery sheet detailing all of the changes to the Guidelines as well as drafting a document that logged residents’ concerns over changes and address them at the December 6th AC meeting. Mark and Steve and David agreed to get started on the summery page.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:30 PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of October 25th, 2016 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, October 25th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Gary Moran, Steve Taratula, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.


RESIDENTS:
There were 4 residents attending the meeting as well as one guest.

Consent Agenda Approvals:

UBL#       Address:                 Resident              Nature of Project:    Details:
33607     24 Chusco Road      Kurt Ulrich           Repainting over stucco Using compliant color similar to approved color Husk
11401     1 Azul Loop Drew    Nucci Restucco     Compliant color Sto Torreon
10914     2 Hidalgo Court       Debra Ginnings    Garden Wall Re-submission of plans that had been approved in 2015.
10126     79 Encantado Loop  Lynn Archer         Reroofing White silicone Roof Approved as site visit
21529     17 Espira Court       Susan Mitchell      Restucco Compliant color Suede
14714    26 Estambre Road    Dale Kronkrish      Restucco Complaint color Casa

OLD BUSINESS:

1. UBL #31514, Jodi Richardson and Dan Curley, 6 Valencia Court, with plans and a variance request to allow for the building of a portal, with a nonconforming metal roof that exceeds 20$ of the building’s façade and thus requires a variance . The total percentage of non-conforming surface is 30%. The construction of the portal will be of wood construction. Due to the fact that approval of variance is out of the purview of the Architecture Committee the committee could not approve of these plans and is recommending approval to the ECIA Board, for review at their November 21st meeting. The reason for the recommendation of this approval is that there are characteristics of this project, specifically the dense vegetation around the home, that ensure that this metal roof will not be visible or well screened and thus not contrary to the intent of the covenants. The required stipulation is that the metal roof shall have a low light reflectivity value of 40 or less

NEW PLANS FOR REVIEW:

2. UBL# 12601, Larry Knighten, 2 Casa Del Oro Place, with revised plans to build a 2547 sq. foot addition to his home. The addition will include a 2 car garage, storage, family room and wall. There is a need for a variance due to the structure being 18 feet 4 inches tall. While the committee could not approve of these plans, as it is out of the purview of this committee to approve variance, they are recommending approval of these plans to the Board, due to the fact that the site will prevent the building height to block anyone’s views. The stipulations attached to this recommendation are as follows:
a. Resident shall provide ECIA a vertical dimension of the grade on the plans, within the next 10 days for review by the Board.
b. Any exterior lighting shall be downward shielded.
c. Resident shall provide a compliant stucco color to the ECIA, within the next 10 days for review by the Board.

3. UBL # 13830, Eric and Wendy Redic, 13 Domingo Road, with plans for a 6.107 Kw, 27 Panel, ballast mounted roof PV system. There will be number of arrays with 8 inch visibility of the panels over the parapets. With no issues of compliance the ECIA approved of these plans with the stipulations as follows:
a. Resident shall contact the ECIA to confirm the height of the system at the time of construction and before the panels are installed.

4. UBL# 34717, Lisa Jacques-Carroll, 9 Juego Road, with plans for a coyote fence/dog run with enclosure space of 1700 new enclosure space.4 Height to be 5 feet. Also apportion of fence to be 16 inch tall stem wall with coyote fence top. Gate to be of same construction. With no issues of compliance the ECIA approved of these plans with the stipulations as follows:
a. All stringers are to be on the inside of the fence.
b. Resident shall call the ECIA at time of fence construction to ensure the height of the fence is at 5 feet above grade.
c. Pilar color to match home stucco color.

5. UBL# 22606, Nolan Zisman, 10 Monterey Road, with plans for a 8’ x 10’ x 8 foot tall small accessory structure that is within a few feet of the home. The shed will match the color of the home. The color of the shed is desert tan and the roof will match the color of the home. The shed will be screened with trees. With no issues of compliance the ECIA approved of these plans with the stipulations as follows:
a. All stringers are to be on the inside of the fence.
b. Shed and trim to be painted to match the color of the home.
c. Shed roof can be brown to complement the home.

6. UBL # 32618, Jose Ortiz, Verano Loop, with plans for home renovation to include. 1. Parapet change to add height to parapets to hide roof equipment. 2. Removing curved front arches in front area and replacing with a single exposed beam. 3. Enclosing rear patio area to a family room addition. 4. Restuccoing entire home and project color Hazelnut. With no issues of compliance the ECIA approved of these plans with the stipulations as follows:
a. Any exterior lighting shall be downward shielded.

7. UBL# 30530, Robert Lujan, 3 Sombra Court, with plans for 3 separate 3 foot tall coyote screening fences. 3 to be 8 foot long and3 feet tall and 2 other shorter 3 foot fences. With no issues of compliance the ECIA approved of these plans with the stipulations as follows:
a. All stringers are to be on the inside of the fence.

8. UBL # 13303, Vinaya Wall, 2 Vista Grande Drive, with plans for a new 228 sq. foot garage to match the design of the home. Maximum, height will be 10 feet. Windows and doors to match the existing home. Due to the fact that a numerous important details were missing from the plan this plan were tabled pending further details from the applicant.

Other Business:

1. Board Liaison, Pam Henline, pointed out that the Board has done a final Guidelines review and the Proposed Guidelines are now up in the website with a planned open public form un December 17th at 10 AM. All members were encouraged to attend this meeting

2. The committee discussed the upcoming AC Holiday schedule for November, December and January they decided to hold meetings on the following dates, due to issues with having a quorum at these meetings around the holidays. Planned meeting dates are:

November 8th
December 6th
January 3rd and 24th

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:30 PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of October 11th, 2016

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, October 11th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Casey Cronin, Gary Moran, Steve Taratula, Robert Miller, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 6 residents attending the meeting as well as one guest.

Consent Agenda Approvals:

UBL#                 Address:                Resident                      Nature of Project:            Details:
14735       8 Estambre Court         Jay Crutcher                     Restucco Complaint color Deerskin
31717       8 Ortiz Lane                 Marie Aragon                    Restucco Compliant color Pueblo
13505      26 Mimosa Road            Matthias Sayer                 White Silicone Roof Site inspection done and white being allowed on part of roof
13601        2 Balsa Road               Sharon Kain                     New Doors and gutters Compliant design

OLD BUSINESS:

1. UBL #33819, Bob Shirley, 2 Puerto Way, with more detailed plans for a shed with screening fence. The shed and roof will match the color of the home. The Architecture Committee voted to approve of these plans with the following stipulations:
a. Shed color and roof color to match the primary dwelling.
b. Stringers and fence framing shall be facing the home.

NEW PLANS FOR REVIEW:

2. UBL # 12315, George Haddad, 2 Encantado Road, with plans for ground mount solar PV array with a variance request required due to the distance being more than 15 feet from the home. The closest distane to the home is 51 feet 11 inches. Due to the fact that approval of variance is out of the purview of the Architecture Committee the committee could not approve of these plans and is recommending approval to the ECIA Board, for review at their October 17th working meeting. The reason for the recommendation of this approval is that there is a screening fence plan in place to properly screen the structure from the roadway and neighbors and this site will prevent shading of the solar equipment. This recommendation is being made with the stipulation that the fence stringers shall be on the inside (solar array) side of the fence.

3. UBL# 12601, Larry Knighten, 2 Casa Del Oro Place, with plans to build a 2547 sq. foot addition to his home. The addition will include a 2 car garage, storage, family room and wall. Due to the fact that the structure is planned at more than 18 feet in height, and with two stories, two variances will be required. Due to the fact that approval of variance is out of the purview of the Architecture Committee, the committee could not approve of these variances. Additionally, they could not support these variance requests for both a two store structure, and height over 19 feet tall, as they feel there are other options available to the resident to bring the height down to 18 feet. They voted to not recommend this variance to the ECIA Board and asked the resident to re-design the structure so as to bring the height down to 18 feet in height.

4. UBL# 30906, Gene Doyle, 42 Cuesta Road, with plans for a coyote fence enclosure with block stucco pilaster. The color of the pilasters will match the color of the home. New enclosure space created will be 340 sq. ft. with existing enclosure on the lot of 652 sq. feet for a total proposed enclosure of 992 sq. ft. The Architecture Committee voted to approve of these plans with the following stipulations:
a. Pilasters stucco color to match the primary dwelling.
b. Stringers on the inside of the fence.

5. UBL# 13904, Carmela Montoya, 32 Balsa Road, with a request for approval for a portal that was built in 2016 without ECIA approval. The structure is compliant in design and the Architecture Committee voted to approve of these plans with the following stipulations:
 a. Stucco color to match the primary dwelling.

6. UBL# 10238, Gregory Steiger, 66 Encantado Loop, with plans and a variance request for a storage shed to be located more than 15 feet from the home. The distance planned from the home is 85 feet. The reason for this distance is that here are already screening fences in this location on the lot and there are other issues that prevent locating the structure within 15 feet of the home, as required in the Guidelines. This includes a fully landscaped courtyard area. Due to the fact that approval of variance is out of the purview of the Architecture Committee the committee could not approve of these plans and is recommending approval to the ECIA Board, for review at their October 17th working meeting, for approval. The stipulations attached to this recommendation are as follows:
a. Structure shall be painted to match the color of the home.
b. Resident shall be adding an 8 foot long screening fence to the north of the proposed shed with stringers on the inside of the fence.

7. UBL # 31718, H.S. Yablon, 7 Ortiz Lane, with plans for a wood portal, with troch down brown roof, in an existing courtyard area. The Architecture Committee voted to approve of these plans with no stipulations:

8. UBL# 13025, Nelson McCarty, 8 Cerrado Road, with plans for a 10 x12x 10 ft. tall greenhouse of metal and Plexiglas design. The resident is requesting a variance for this structure to allow it to be located at a distance of 38 feet from the home in an area screened by natural mature trees. Due to the fact that approval of variance is out of the purview of the Architecture Committee the committee could not approve of these plans and is recommending approval to the ECIA Board with the stipulations as follows:
a. The resident shall supply the ECIA with a more detailed illustration of how the structure will dug into the grade.
b. Structure shall be dug down into the grade about 1 foot.
c. Resident shall call the ECIA to verify the height before final construction.
d. Exterior vegetation shall be maintained to provide the needed screening.

9. UBL # 16105, Dorothy Lydon, 11 Tarro Road, has her home under contract and it was determined during a recent Inspection Disclosure that there were stringers on the outside of the fence, which are a pending violation, that had been built 20 years ago by a previous owner. Due to the length of the pending violation and the fact that the ECIA did not properly follow through with the needed enforcement actions, the Committee is recommending approval of a variance to the ECIA Board for review at their October 17th working meeting.

Other Business:

1. Board Liaison, Pam Henline, pointed out that the Board still has not been able to do a final review of the proposed Guidelines and will try to look at these in the near future.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:30 PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of September 27th, 2016 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, September 27th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Gary Moran, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 9 residents attending the meeting as well as one guest.

Consent Agenda Approvals:

UBL#    Address:                  Resident                              Nature of Project:                                 Details:
15907   15 Ladera Road     Naomi Harrison              Re-Painting Home Using Compliant color Peanut # 3065
30236   5 Eldorado Circle   Grace Nadell                  Restucco Using compliant color Fawn
15613   6 Dulce Road         Robert Off                     Restucco Using compliant color Dry River
31405   4 Monte Alto Way   Greg Colello                  Re-Roofing Using white membrane on flat surfaces. CC did inspection to ensure that there is not visibility to neighbors.

OLD BUSINESS:

1. UBL # 20301, Susan Aylward, 31 Fonda Road, with a modified variance request for encroachment for a portion of an existing dog fence 4 feet into the 50 foot roadside setback. While the Architectural Committee could not approve of this plan, due to it being a variance request, they are recommending approval of this variance to the ECIA Board with the following recommendations:
a. The color of gate posts and gate ought to match the gray color of the gray fence posts in order to have less target value and blend into the context  The reason for this recommendation is due to the fact that the fence is not very visible and there is only an encroachment of 4 feet deep into the 50 foot setback, with a 16 foot running length of encroachment.

NEW PLANS FOR REVIEW:

2. UBL # 11611, Cristopher Ray, 6 Camerada Road, with plans and a variance request for a 9.66 kW DC ground based solar array with a variance request due to the array being greater than 15 feet from the home. The location chosen was due to the fact that this was the most screened location on the lot. While the Architectural Committee could not approve of this plan, due to it being a variance request, they are recommending approval of this variance to the ECIA Board with no stipulations, as there is adequate natural vegetation on the lot and favorable topography to help screen the system.

3. UBL# 33819, Bob Shirley, 2 Puerto Way, with plans for a small accessory structure. This structure will be 128 Sw. feet and 7 feet tall and painted to match the home. The structure is being located in an area where there is ample natural screening an no screening plan was presented. Due to the fact that there was in adequate information on the plan, including distances of the shed to the home, as well as a missing screening plan, this plan was tabled due to a lack of details.

4. UBL# 20303, Benjamin Nunez, 33 Fonda Road, with plans for an 8 foot tall archway entrance area and a 14 foot long wall. The construction will be block stucco and match the color of home. The Committee approved of these plans with the following stipulations:
a. Structure shall be painted to match the home’s stucco color.
b. Resident shall stake out the location of the wall and contact the ECIA for verification before any work begins.

5. UBL# 21312, Jennie Fredricks, 22 Abanico Road, with plans for 2 new window awnings in the color silica barley. The awnings are permanent and replace the older ones that were blue in color and did not originally receive ECIA approval. The Committee approved of these plans with no stipulations.

6. UBL# 10708, Shirley Davis, 64 Camerada Loop, with plans for a new 8’ x 10’ bathroom addition. The style will match her current home and there are no compliance issues. The Committee approved of these plans with the following stipulations:
a. Structure shall be painted to match the home’s stucco color.
b. Windows shall match the style and color of homes windows.

7. UBL # 31514, Dan Curley, 6 Valencia Court, with plans and a variance request for a new portal with a metal roof, which is not in keeping with the architectural style of the home and exceeds 20% of the elevation. Due to the fact that there was not the required variance request paperwork included in the application the Architectural Committee had to deny and table these plans, pending the required forms.

8. UBL#14933, Bruce Cebell, 72 Herrada Road, with plans for a 60 foot long and 4 foot tall adobe wall to match the color of the home. Amount of new enclosure is 890 sq. ft. There will be one wood gate. Total enclosure with this new enclosure area on lot will be 1150 sq. ft. The Committee approved of these plans with the following stipulations:
a. Wall shall be painted to match the home’s stucco color.
b. Stringers on the inside of the gate door.

9. UBL # 15915, Brian and Alecia Holmes, 3 Ladera Road, with plans for a cedar plank fence at a height of 6 feet tall. Total new enclosure of 2730 sq. ft. Existing enclosure on the lot of 868 for a grand total enclosure planned on the lot of 3598 sq. ft. The Committee approved of these plans with the following stipulations:
a. Stringers on the inside of the fence

10. UBL#13205, Suzanne Gonzales, 10 Mimosa Road, , with plans for a 10 x 12 accessory structure with a variance request to allow for the structure to be located more than 15 feet from the home in an area with natural vegetative screening. While the Architectural Committee could not approve of this plan, due to it being a variance request, they are recommending approval of this variance to the ECIA Board with no stipulations. Additionally the resident had plans for the re-roofing of her home with tan colored roofing foam material, which was approved by the committee.

11. UBL # 35810, Future Owner (under contract) Christopher Wolf, 40 Carissa Road, with plans for a new 6 foot tall coyote fence for dog containment. With no gates planed the new fence will enclose 3500 sq. Ft. of enclosure and a total existing enclosure of 400 will bring total on lot to 3900 sq. ft.
The Committee approved of these plans with the following stipulations:
a. Stringers on the inside of the fence
b. Resident shall contact the ECIA, before any work begins, to measure the project area and ensure that the setbacks are respected.
c. This approval is contingent upon the new owner presenting a copy of the new warrantee deed to the ECIA verifying that they are the owners.

Other Business:

1. Mark Young announced that at a recent Board Meeting they have requested to do one last review of the proposed guidelines, before being posted to the website for public review.

2. Resident Heather Whittemore, who had plans approved for a wall extension on September 13th came the committee seeding approval to allow for the stringers to be on the outside of the small wall improvement to prevent her dogs form being able to climb out of the walled area. Due to the fact that the area is almost fully screened by vegetation and it is a very small height increase, the Committee agreed to allow her to place the metal stringer on the outside of the wall, provided that the stringer was a small gauge bar, painted to match the color of the latillas, and as such will not visible to neighbors.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:15PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of September 27th, 2016 DRAFT 1

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, September 27th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Gary Moran, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 9 residents attending the meeting as well as one guest.

Consent Agenda Approvals:

UBL# Address: Resident Nature of Project: Details:
15907 15 Ladera Road Naomi Harrison Re-Painting Home Using Compliant color Peanut # 3065
30236 5 Eldorado Circle Grace Nadell Restucco Using compliant color Fawn
15613 6 Dulce Road Robert Off Restucco Using compliant color Dry River
31405 4 Monte Alto Way Greg Colello Re-Roofing Using white membrane on flat surfaces. CC did inspection to ensure that there is not visibility to neighbors.

OLD BUSINESS:

1. UBL # 20301, Susan Aylward, 31 Fonda Road, with a modified variance request for encroachment for a portion of an existing dog fence 4 feet into the 50 foot roadside setback. While the Architectural Committee could not approve of this plan, due to it being a variance request, they are recommending approval of this variance to the ECIA Board with the following recommendations:
a. Resident is asked to paint the gate itself to match the side support beams so that the fence is less visible.
The reason for this recommendation is due to the fact that the fence is not very visible and there is only an encroachment of 4 feet deep into the 50 foot setback, with a 16 foot running length of encroachment.

NEW PLANS FOR REVIEW:

2. UBL # 11611, Cristopher Ray, 6 Camerada Road, with plans and a variance request for a 9.66 kW DC ground based solar array with a variance request due to the array being greater than 15 feet from the home. The location chosen was due to the fact that this was the most screened location on the lot. While the Architectural Committee could not approve of this plan, due to it being a variance request, they are recommending approval of this variance to the ECIA Board with no stipulations, as there is adequate natural vegetation on the lot and favorable topography to help screen the system.

3. UBL# 33819, Bob Shirley, 2 Puerto Way, with plans for a small accessory structure. This structure will be 128 Sw. feet and 7 feet tall and painted to match the home. The structure is being located in an area where there is ample natural screening an no screening plan was presented. Due to the fact that there was in adequate information on the plan, including distances of the shed to the home, as well as a missing screening plan, this plan was tabled due to a lack of details.

4. UBL# 20303, Benjamin Nunez, 33 Fonda Road, with plans for an 8 foot tall archway entrance area and a 14 foot long wall. The construction will be block stucco and match the color of home. The Committee approved of these plans with the following stipulations:
a. Structure shall be painted to match the home’s stucco color.
b. Resident shall stake out the location of the wall and contact the ECIA for verification before any work begins.

5. UBL# 21312, Jennie Fredricks, 22 Abanico Road, with plans for 2 new window awnings in the color silica barley. The awnings are permanent and replace the older ones that were blue in color and did not originally receive ECIA approval. The Committee approved of these plans with no stipulations.

6. UBL# 10708, Shirley Davis, 64 Camerada Loop, with plans for a new 8’ x 10’ bathroom addition. The style will match her current home and there are no compliance issues. The Committee approved of these plans with the following stipulations:
a. Structure shall be painted to match the home’s stucco color.
b. Windows shall match the style and color of homes windows.

7. UBL # 31514, Dan Curley, 6 Valencia Court, with plans and a variance request for a new portal with a metal roof, which is not in keeping with the architectural style of the home and exceeds 20% of the elevation. Due to the fact that there was not the required variance request paperwork included in the application the Architectural Committee had to deny and table these plans, pending the required forms.

8. UBL#14933, Bruce Cebell, 72 Herrada Road, with plans for a 60 foot long and 4 foot tall adobe wall to match the color of the home. Amount of new enclosure is 890 sq. ft. There will be one wood gate. Total enclosure with this new enclosure area on lot will be 1150 sq. ft. The Committee approved of these plans with the following stipulations:
a. Wall shall be painted to match the home’s stucco color.
b. Stringers on the inside of the gate door.

9. UBL # 15915, Brian and Alecia Holmes, 3 Ladera Road, with plans for a cedar plank fence at a height of 6 feet tall. Total new enclosure of 2730 sq. ft. Existing enclosure on the lot of 868 for a grand total enclosure planned on the lot of 3598 sq. ft. The Committee approved of these plans with the following stipulations:
a. Stringers on the inside of the fence

10. UBL#13205, Suzanne Gonzales, 10 Mimosa Road, , with plans for a 10 x 12 accessory structure with a variance request to allow for the structure to be located more than 15 feet from the home in an area with natural vegetative screening. While the Architectural Committee could not approve of this plan, due to it being a variance request, they are recommending approval of this variance to the ECIA Board with no stipulations. Additionally the resident had plans for the re-roofing of her home with tan colored roofing foam material, which was approved by the committee.

11. UBL # 35810, Future Owner (under contract) Christopher Wolf, 40 Carissa Road, with plans for a new 6 foot tall coyote fence for dog containment. With no gates planed the new fence will enclose 3500 sq. Ft. of enclosure and a total existing enclosure of 400 will bring total on lot to 3900 sq. ft.
The Committee approved of these plans with the following stipulations:
a. Stringers on the inside of the fence
b. Resident shall contact the ECIA, before any work begins, to measure the project area and ensure that the setbacks are respected.
c. This approval is contingent upon the new owner presenting a copy of the new warrantee deed to the ECIA verifying that they are the owners.

Other Business:

1. Mark Young announced that at a recent Board Meeting they have requested to do one last review of the proposed guidelines, before being posted to the website for public review.

2. Resident Heather Whittemore, who had plans approved for a wall extension on September 13th came the committee seeding approval to allow for the stringers to be on the outside of the small wall improvement to prevent her dogs form being able to climb out of the walled area. Due to the fact that the area is almost fully screened by vegetation and it is a very small height increase, the Committee agreed to allow her to place the metal stringer on the outside of the wall, provided that the stringer was a small gauge bar, painted to match the color of the latillas, and as such will not visible to neighbors.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:15PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of September 13th, 2016

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, September 13th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Co-Chair David McDonald, Casey Cronin, Gary Moran, Robert Miller, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:

1. Mark Young announced that the meeting was being recorded.


RESIDENTS:
There were 7 residents attending the meeting as well as one guest.

Consent Agenda Approvals:

UBL#        Resident                 Address                  Nature of Project:                                          Details:


21304    Sharon Morris            7 Balde Road          new windows                         Of Compliant design to match windows in the home.
14804    Jeanne Scripps          57 Estambre Road   Restucco                               Compliant Color Suede
31328    Janet O’Neal              4 Cuesta Road        Re-roof with White Silicone     CC did site visit to ensure there would not be visibility to neighbors
22609    Heather Whittemore  4 Monterey Road     Fence Re-approval                  Fence that had been approved in 2015 but never built.
15606    John Adams              81 Herrada Road     Restucco                                Compliant color

OLD BUSINESS:
1. UBL # 20301, Susan Alyard, 31 Fonda Road, was supposed to have submitted a revised variance request to allow for an existing fence to remain inside the 50 foot roadside setback, but it was never received so this agenda item was tabled until we receive further plans from this resident.

NEW PLANS FOR REVIEW:

2. UBL# 34612, Mekah Gordon, 22 Juego Road, with plans for a large accessory studio addition. While the structure appeared to be of a complaint design, due to the fact that there was a number of missing details the Committee was not only able to approve of the plans contingent upon the resident providing the ECIA with a number of missing dimensions. Once these were received, Board Liaison, Pam Henline, would review the revised plans and , if all was in order, would be able to sign off on the project with the following other stipulations:

a. Color of structure to match the color of the home.
b. All lighting shall be downward shielded.
c. Once approved resident shall stake out the structure and the property line and contact the ECIA, before any work was done to ensure that the setbacks are being respected
d. This structure can never have a kitchen added as that would be a covenant and County Code Violation.

It should also be pointed out that a number of neighbors were present to speak in opposition to the plan due to their concern that this would be a home based business and that she did not have In-Home Approval by the ECIA Board. The Committee pointed out to these neighbors that this was not the purview of this committee and that any applications for home based businesses would be reviewed by the ECIA Board.

3. UBL# 35510, Dominic Geraci, 2 Jacinto Court, with a variance request to allow for an existing shed to remain 7 feet inside the 20 foot side setback. While the Committee could not approve of variances and had to deny the request, they are approving this recommendation to the ECIA Board with the following stipulations:
a. The resident shall submit a screening plan with trees to screen this structure from the SE and SW. The justification for recommending approval of this variance request is due to this structure being built by a previous owner and the fact that the owner has been working closely with the ECIA to resolve other older violations, such as the removal of non-complaint older sheds that were built by previous owners.

4. UBL# 31017, Nancy Simmons and Laura Long, 90 Monte Alto Road, with plans for two coyote screening fences. With no issues of compliance these plans were approved with the following stipulations:

a. Stringers shall be on the inside of the fence.

5. UBL# 30237, Mark Harvey, 3 Eldorado Circle, with plans for two window awnings on his home in the color tan to match the stucco color. With no issues of compliance these plans were approved with no stipulations.

6. UBL # 10616, Holland and Linda Smith, 40 Camerada Road, with plans for a modification to the front wall and adding a new door to the front area. With no issues of compliance these plans were approved with the following stipulations:

a. Color of stucco shall match the color of the home.

7. UBL# 22606, Nolan Zisman, 10 Monterey Road, with revised plans for a stone wall enclosure area. This plan had been approved at a previous meeting but the materials were changed to only a stone wall without any latillas. There will be gates of wood construction. With no issues of compliance these plans were approved with the following stipulations:

a. Stringers shall be on the inside of the gate.

8. UBL # 10129, Robertson Howe, 97 Encantado Loop, with plans to add a 1200 sq. foot stucco block wall enclosure area at a height of 4 feet. Gate to be wood. . As well there are plans for a new garage door from Pella of Aluminum construction. With no issues of compliance these plans were approved with the following stipulations:
a. Stringers shall be on the inside of the gate.
b. Color of wall to match the color of the home.

9. UBL# 22609, Heather Whittemore, 4 Monterey Road, with plans to add 1 foot of latillas to an existing wall to bring to a 6 foot height. With no issues of compliance these plans were approved with the following stipulations:
a. Stringers to be on the inside of the fence portion.

10. UBL#30201, Claudia Raphael, 31 Bosque Loop, with plans for a 10 x 12 small accessory structure to match the color and design of the of the home with stucco walls. There is a lot of natural vegetation on the lot. With no issues of compliance these plans were approved with the following stipulations:
a. Color of stucco shall match the color of the home.
b. Any lighting shall be downward shielded.

11. UBL # 22118. Daniel Riley, 5 Herrada Terrace, with a variance request to allow for an existing 5 foot 3 inch setback back encroachment of the home from when built in 1991. While the Committee could not approve of variances and had to deny the request, they are approving this recommendation to the ECIA Board due to the following reasons:

a. The home was not built as per the approved plans, over 25 years ago, by a previous owner. While the ECIA was aware of this encroachment in 2005, the then CCR (Charles Smith) wrote to the current owner stating that the ECIA would not take further actions in this matter, rather than working with the owner to get variance approval.

b. The house was under contract, and although the sale has just fallen through, the resident is actively trying to sell the home and requires this matter to be resolved.

The committee feels that to not approve of this variance request for such a long standing violation would be a hardship for the current owner and recommends that the Board approve of this request.

 Other Business:

1. The Committee discussed the wording for a Board Policy Motion, written by Pam Henline for the September Board meeting, concerning the prohibition of unshielded rope and string style accent exterior lighting. The committee discussed this wording at length and Co- Chair, David McDonald, will be submitting further ideas to Pam and Mark and with the goal of coming up with wording that will work for both a September Board Motion, as well as being incorporate into the ECIA Guideline revision.

2. The Committee further discussed the goal of getting the final revisions to the Guidelines up on the website for further review by the public, as soon as possible, and allow 30 days for review by the general public before an open public forum is held.

FINAL ORDER OF BUSINESS:
There was no further business and the meeting was adjourned at 9:30 PM.

The meeting was adjourned at 9:30PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of August 23rd, 2016 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, August 23rd, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Steve Taratula, Robert Miller, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:

1. Mark Young announced that the meeting was being recorded.
RESIDENTS:

There were 3 residents attending the meeting as well as one guest.

OLD BUSINESS:
There was no Old Business
Consent Agenda Approvals:

UBL# Address: Resident Nature of Project: Details:
35504 David McCaffrey 7 Avila Road New Windows Of Compliant Design
11912 Yolanda Roybal 12 Fortuna Road Stucco wall that was previously approved Re-submission of project that was approved in 2015. No changes.
31624 Brad Whorton 12 Monte Alto Place Re-roof ECIA allowing only tan and no white
22144 Michel Rohrbacher 12 Herrada Court Restucco Compliant Color Dryvit 139 Adobe Accent – very close to Sto Adobe
31823 Allen Vallei 71 Moya Road Addition Project Change Due to issues with exceeding 4000 sq. ft. enclosure on original plans, applicant modified plans to add a complaint portal connecting feature which was approved by Board Liaison and Committee chair
14721 Anthony Rickets 40 Estambre Road 17 New Windows Of compliant design for home.
35313 Wendell Barnett 7 Avila Court Restucco Compliant color Mojave

NEW PLANS FOR REVIEW:

1.) UBL# 21719, Elizabeth Glenn, 4 Gavilan Road, with plans for a mount PV system. With no issues of compliance this plan was approved unanimously with no stipulations.

2. UBL# 22606, Nolan Zisman, 10 Monterey Road, with plans for a 2100 sq. ft. enclosure fence of latillas with stone pilasters. No other enclosure on the lot. Latillas to be 4 foot tall and a gate will be of the same construction. With no issues of compliance this plan was approved unanimously with the following stipulations.
a. Stringers shall be on the inside of fence.
b. Resident is required to bring in a drawing or illustration of what the stone pilasters, before any construction begins, so that the ECIA can verify that these structures are of a complaint design. This is due to their not being adequate information in the original plans.

3. UBL# 32401, Paul Reindorf, 7 Verano Drive, with a request for approval of an existing 70 foot tall HAM radio tower on his lot that has been on the lot since 1981, but the owner did not received ECIA approval at the time. The ECIA Architecture Committee has approved of this existing tower due to the fact that the tower was built 35 years ago and has been in existence for 24 years. Facts that justify the approval of this tower are as follows:

• Due to the fact that the Eldorado Covenants, that were effect at the time of the structure being built (in 1981), gave the authority for structure approvals when over 18 feet in height to the Architecture Committee, the committee has the power to make this approval.

• They also pointed out the fact that since Mr. Reindorf has the required FCC licensure, and the La Canada Wireless Association equipment on the tower is in compliance with all FCC regulations, this tower is meeting all required FCC regulations.

• The committee also pointed out that this tower is also used by the local internet utility “La Canada Wireless” for transmissions and is acting as a public utility for the benefit of the community.

4. UBL# 33905, Mary and Daryl Coley, 8 Avalon Road, with plans for a 8 ft. x 21 ft. portal at a height of 10 ft. 2 inches. The portal will match the existing structure in terms of design and stucco color. With no issues of compliance this plan was approved unanimously with the following stipulations.
a. Any exterior lighting shall be downward shielded.

5. UBL # 12903, Mary Chavez, 5 Cerrado Loop, with plans to build a 6 foot tall, 18 ft. long coyote screening fence to screen an above ground water cistern. With no issues of compliance this plan was approved unanimously with the following stipulations.
a. Stringers shall be on the inside of the fence.

6. UBL# 15404, Bob Hilgendorf, 7 Bonito Road, with plans and variance request for a new home of norther New Mexico Styling and asking for a variance to allow for a 6:12 roof pitch, which is not allowed in the Eldorado Guidelines for Norther New Mexico style homes. Due to the fact that the lower pitch roof allows for the home to not exceed 18 feet, and the appearance is consistent with historic NM styles, the Committee is recommending approval of this variance request with the following stipulations:
a. Resident shall provide the ECIA with revised plans, showing the revised pitch, as well as heights and elevations, prior to the ECIA Board meeting.
b. Resident shall not begin construction until the home and property lines are staked out and ECIA has had the opportunity to verify that the setbacks are being respected.
c. All lights shall be downward shielded.
d. Metal roof color should be Pewter Gray and shall be of an LRV of 40 or less and resident shall provide a sample of this material to the ECIA to verify that it is compliant in color.

7. UBL# 21004, 3 Enebro Way, John Baker, with plans for a 98 sq. foot lap pool on his lot and hidden behind existing fencing. With no issues of compliance this plan was approved unanimously with no stipulations.

8. UBL# 30109, John King, 8 Bosque Loop, with plans for a 2170 sq. foot enclosure block stucco wall with wood gate to replace the previously existing coyote fence which was removed from the lot.
With no issues of compliance this plan was approved unanimously with the following stipulations.
a. Wall stucco color shall match the color of the home.

Other Business:

1. Board Liaison, Pam Henline, reported that the Board had approved all but the last two sections of the proposed guideline revision and since there were no significant changes to these sections the Board will likely post the side x side comparison of the Current and proposed guidelines on the website for review for a certain time and then host at least one open forum for public comment, sometime this fall.

2. The Committee discussed the old business issue of a variance request to allow for a fence to encroach into the 50 foot setback at 31 Fonda Road. The Board has asked that the committee do a site visit to the lot to see what other options might be open to the resident to avoid the need for the existing encroachment, while still providing for security. The committee voted to each do independent drive by’s of the lot on Saturday 8/27 and the resident will be notified in advance of these drive by’s to ensure there are no issues. This will be discussed again at the 9/13 AC meeting.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:00PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

 Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of August 9th, 2016 DRAFT 2

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, August 9th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair, Katherine Mortimer, Co-Chair David McDonald, Gary Moran, Steve Taratula, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:

1. Mark Young announced that the meeting was being recorded.
RESIDENTS:

There were 6 residents attending the meeting as well as a guest.

OLD BUSINESS:

There was no Old Business

Consent Agenda Approvals:

UBL#               Address:              Resident            Nature of Project:                       Details:
010616    40 Camerada Road    Holland Smith        Restucco and removal of two windows Using Compliant color Paloma
10906     20 Garbosa Road        Linda Bienenfeld   Restucco Compliant color Sto Pueblo
10616     40 Camerada Road     Holland Smith       Restucco Compliant color Torreon
20529       6 Fonda Way            Alan Cuddy           Restucco Compliant color Sto Alamo
15929       6 Antigua Court       Boni Facio              Restucco Compliant color Navajo White - Very similar to El Rey Bamboo
15912       4 Ladera Place         Sarah Hurst           Restucco Complaint color Buckskin with compliant color Bamboo under overhangs. Pam.
33406       5 Raudo Road          Judy Bishow          6 New Windows Complaint Double hung design and will match color of windows in home currently
21712       4 Frasco Court         Gail MacQuesten    Restucco Compliant color Pueblo

NEW PLANS FOR REVIEW:

1.) UBL# 33503, John Shepard, 24 Chusco Road, with plans to renovate an existing fence by replacing bad boards, cutting down the fence to 42” tall and removing picket tops and adding a rail to the top. The Committee approved of this request with the following stipulations:
a. Stringers to be on the inside of fence.

2. UBL#21841, Ken Wolverton, 14 Gavilan Road, with plans to build a 14 foot long cedar slat gate, at 8 feet tall for RV screening. With no issues of compliance the Committee approved of this request with the following stipulations:
a. Stringers to be on the inside of fence

3. UBL# 21423, Tim Wampler, 16 Enebro Road, with plans to add a 120 sq. ft. small accessory structure at 8 feet tall. The resident is asking for a variance to allow for the structure to be located 37 feet from the home due to their being location outside of fence with adequate natural vegetative screening. The color of the shed will match the home. While the committee could not approve of this variance, due to the fact that the approval of variances is outside of their purview, they are recommending approval of the variance to the ECIA Board. The justification for this recommendation is due to the fact that the proposed site is screened bay natural vegetation and there is no feasible closer spot to locate the shed due to existing mature trees, topography and setback encroachment issues. The attached stipulations are as follows:
a. Shed shall be painted to match the color of the home.
b. Roof color shall match or be earth toned to complement to the color of the home.

4. UBL# 22707, Charles Boxwell and Marna Zanoff, with plans for the addition of a 630 Sq. Ft. addition to their home with an attached portal, as well as the extension of an existing portal. One of these extensions will connect to the portal as the required connection feature and the other to the existing attached studio. The Color of the project will be Suede to match the homes color. The Committee approved of this request with the following stipulations:
a. Any exterior lighting shall be downward shielded.

5. UBL # 30520, Gary Glover, 9 Altura Road, with plans for a 6 foot coyote and stucco pilaster fence at a height of 6 feet and with gates of same construction. Total enclosure space of 2000 square feet. Color of pilasters will match the color of the home in Buckskin. The Committee approved of this request with the following stipulations:
a. Stringers to be on the inside of fence.
b. Resident shall contact the ECIA, before work begins to verify distance to the property line.
c. Pilaster’s stucco colors shall match the color of the home.

6. UBL#20532, W. A. Schrader, 27 Fonda Road, with plans for an 8’ x 10’ tuff shed to be located behind their home and screened with a 30 foot long coyote screening fence at 6 feet tall. The Committee approved of this request with the following stipulations:
a. Stringers to be on the inside of fence.
b. Shed shall be painted to match the color of the home.
c. Roof color shall match or complement to the color of the home.

7. UBL# 14905, David Schultzenhofer, 7 Gaviota Road, with plans for bring a non-compliant screening fence into compliance by the reversal of stringers and a required gap in the fence.
With no issues of compliance the Committee approved of this request with the following stipulations:
a. Stringers to be on the inside of fence
b. Resident shall contact the ECIA, before work begins to verify distance to the property line.

8. UBL#11602, Paul Wilkstrom, 24 Camerada Road, with plans a variance request to allow for his existing small accessory structure to remain on 114 feet from the home. While the committee could not approve of this variance, due to this being out their purview, they are recommending approval with the following stipulations. The justification for this recommendation is that the structure has been on the lot for 11 years and is hidden vegetation in most directions by mature vegetation. The attached stipulations are as follows:
a. Resident shall be required to extend treatment of stucco on all side so that the structure is made from a compliant building material.
b. Resident is required to use stucco color tumbleweed, due to the fact that it near mature vegetation and this color will help to have the structure blend into the local environment.

9. UBL# 21918, Dorthea Meneely, 27 Alondra Road, with plans for a 50 foot long screening fence made of coyote materials. Height to be 6 feet tall. The Committee approved of this request with the following stipulations:
a. Stringers to be on the inside of fence.
b. Resident shall contact the ECIA, before work begins to verify distance to the property line.

10. UBL # 31823, Allen Vallei, 71 Moya Road, with plans for a new 704 sq. ft. studio/garage large accessory structure. There will be a fence as a connecting feature and the structure will match the color of and design of the home. The Committee approved of this request with the following stipulations:
a. Stringers to be on the inside of fence.
b. Resident shall measure and confirm the amount of enclosure space created by fences and walls to the ECIA to ensure that there is not more than 4000 sq. feet of enclosure on lot.

Other Business:

1. Co-Chair David McDonald and Staff liaison Mark Young reported on the outcome of the recent Board review of the new guidelines and stated that due to more pressing matters the Board was not able to complete the review and still has two sections left to review. Board Liaison, Pam Henline, stated that she is working with the Board to get this document fully reviewed that that progress on this revision can continue. David did also point out the Committee those additional changes that the Board had made at this meeting, including the need for residents to install all future water cistern projects below ground. The committee discussed this requirement and for many reasons was not in favor of this change.

2. The Committee further reviewed the issue of allowing White Silicone roofs on homes in Eldorado and Katherine Mortimer pointed out that there is not the “urban heat island” issues with roof reflections and heat trapping in Eldorado as there are in more urban areas, As well she pointed out that due to the fact that roof’s in Eldorado have at least an R-38 for insulation that there was minimal heat gain through a roof when a no-white color was used and that the large temperature differences between a white roof, versus a light tan roof, did not translate might higher temperatures in the home. Due to this the committee agreed to continue to require any resident with a white roof request to come to the ECIA for a case by case review. Additionally they further agreed that any white silicone or other membrane roofs should be prohibited when visible to neighbors and that white roofing materials should only be used on the horizontal roof surfaces, and with approval of the ECIA and that tan color roofs were not an issue and that tan should be used on all parapets, vertical surfaces and in canales areas. Mark agreed to clarify this in a Vista Article in September and on the web.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:15PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of July 26th, 2016 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, July 26th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Co-Chair David McDonald, Gary Moran, Steve Taratula, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There was 1 resident attending the meeting as well as a guest.

OLD BUSINESS:

There was no Old Business

Consent Agenda Approvals:

UBL#     Address:                  Resident               Nature of Project:                                           Details:
22501  31 Chapala Road    Christel Stracke      Repair of existing concrete pads          Adding flagstone to the walkway
35302  3 Avila Road Joan   Van Wyke New       Windows                                           To match windows currently in home
22504  27 Chapala Road    John Paul               Restucco home                                  Using compliant color like El Rey Casa
15212  49 Herrada Road    Ellen Rotoosh         New Windows                                    Of compliant design

NEW PLANS FOR REVIEW:

1.) UBL # 14015, Sue Shiver, 2 Balsa Court, with plans for an 8 foot tall coyote screening fence and an 8 foot tall coyote gate to screen the RV on her lot. With no issues of compliance the Committee approved of this plan with the following stipulations:
a. Stringers are to be located on the inside of the fence.

2. UBL# 31307, Carol Horigan 10 Mariano Road, with plans for a 442 sq. foot attached studio addition to match the existing home. Also planned is a stucco wall addition with 710 square feet of enclosure space. With existing enclosure on the lot of 2622 sq. ft. there is no issue of exceeding the 4000 sq. ft of enclosure space rule. With no issues of compliance the Committee approved of this plan with the following stipulations:
a. Stucco on addition and wall to match the stucco color of the home.
b. Exterior lighting shall be downward shielded.

3. UBL# 35101, James and Celese Baca, 1 Esquina Road, with plans for an 8 ft x 12 ft. small accessory structure at 7 ft. 10 inches tall. There is a variance requested due to the structure being proposed at 30 feet from the home. The resident feels that this is the best screened location on the lot and that the fact that there are mature trees and a septic system in the way, this is the most logical location for the structure. The Architecture Committee could not approve of this variance request as it is out of their purview to approve variances, but are recommending approval of the variance request to the ECIA Board with the justification that the proposed location on the lot is the most logical and well screened and other sites are not feasible due to existing septic system, plumbing and location of mature trees and landscaping on the lot. This is being recommended with the following stipulations:
a. Shed shall be painted to match the color of the home.
b. Roof shall be brown or match the color of the home.

4. UBL#34004, Gatis Cirutis, 3 Avalon Place, with plans to add a 3500 sq. foot cedar slat fenced enclosure area. The fence will be 6 feet tall. With existing exposure on the lot, this will max out the allowed enclosure at 4000 sq. ft. With no issues of compliance the Committee approved of this plan with the following stipulations:
a. Stringers are to be located on the inside of the fence
b. Resident to stake out the new fence and contact the ECIA, before construction begins, for verification of size and square footage.

5. UBL #20612, Lisa Smith. 10 Dovela Road, with plans to add a new all wood portal on the rear of her house. The total length will be 32 feet long and have propanel roofing with two skylights. The color of the propanel will be red. The Committee approved of this portal with the stipulations as follows:
a. Pro panel roof on portal shall be of an approved ECIA Metal Roof color and of a low reflective value.
b. The Committee suggests that the pro panel roof color and existing shingle color match as close as possible. They also stated that if resident decides to replace the roof on the clerestory, with pro-panel, that the Committee would approve of this change with the provision that the colors match and are of a low light reflective value.

6. UBL 15436, Jill and Bryan Fredrickson, 16 Aventura Road, is seeking approval for an existing small greenhouse that is on the lot. The greenhouse is only 24 sq. feet in footprint size and 6 feet tall and constructed of metal and a polycarbonate material. Due to the fact that this structure is not permanent and does not have a foundation, the Committee decided that this structure did not require ECIA approval. Also discussed was the fact that should the ECIA receive complaints about the reflectivity of the structure the ECIA may have to ask the owner to screen it in some way.

7. UBL# 12817, Janet Rasmussen, 4 Casa Del Oro Lane, with plans for a master bath and bedroom addition, new coyote fence and restucco with compliant color, Tumbleweed. The total fenced enclosure with the proposed new 682 sq. foot addition will be 3357 Sq. Ft. With no issues of compliance the Committee approved of this plan with the following stipulations:
a. Stringers are to be located on the inside of the fence
b. Stucco pilaster color shall match the color of the home’s stucco.
c. Color of frame/exterior cladding of new windows shall match the color of the existing home’s windows.

8. UBL#21004, John Baker, 3 Enebro Way, with plans for a 1650 sq. foot addition to an existing do run made of wood post and wire construction. The resident will use 2” x 4” complaint wire in the fence and the total enclosure on the lot will be 1650 sq. ft. With no issues of compliance the Committee approved of this plan with no stipulations.

Other Business:

1. The Committee discussed the fact that David and Mark will be attending the August 1st special Board Guidelines review meeting and that the recent issues of white silicone roofs and rope/string accent exterior lighting will be addressed and any changes added to the appropriate places in this document.

2. The Committee discussed the status of the July variance request to allow for a fence to remain inside the 50 foot roadside setback and Board Liaison, Pam Henline, reported to the Committee that the Board had tabled this request and the resident is bringing back further required information to the Board for their review at the August meeting.

3. The Committee listened to a presentation from a local roof contractor of Silicone roof’s regarding the energy savings of this product as well as other facts about this product. This was due to the contractor hearing of the Committees recent decision to not allow for white silicone roof’s on homes, without first coming to the ECIA for review to ensure that neighbors will not be affected by the roof’s brightness and reflectivity. In light of the potential for real energy savings, especially when using air conditioning in the summer, the Committee felt that it would be good idea to further review the article that Mark Young had already written for the September Vistas to ensure that they do not want to make further changes to the article. Mark agreed to send all Committee members a copy of the article and this will be further reviewed at the next AC meeting.

3. Pam Henline reported to the Committee the results of the Board open forum on Poultry of July 14th and the fact that at this time there were no further changes to the guidelines proposed at this time. She further stated that the ECIA will have to work with Santa Fe County Animal Control on any violation issues, in addition to using the Nuisance Clause of the convents to enforce any nuisances associated with poultry in Eldorado.

4. Committee member Steve Taratula shared with the Committee his concerns over a recent disturbing incident with a neighbor using a drone in his area. He will be submitting a formal written complaint to the ECIA and asked Board Liaison, Pam Henline, to have the Board address this matter. Upon receipt of the complaint, Mark Young will consult with GM, Brenda Leonard as to the appropriate course of enforcement actions in this matter. The Committee did discuss their concerns about Drones in Eldorado and hopes that the Board addresses this issue in the near future.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:15PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of July 12th, 2016

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, July 12th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Gary Moran, Steve Taratula, Robert Miller, Board Liaison Pam Henline, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
2.
RESIDENTS:

There were 8 residents attending the meeting.

OLD BUSINESS:

There was no Old Business

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
31515 4 Valencia Court Ray McCurdy Restucco Compliant Color Pueblo
14735 8 Estambre Court Jay Crutcher Restucco  south walls to match rest of house Compliant Color Buckskin
32713 7 Conchas Court Ed Moreno Restucco Compliant color similar to El Rey Suede
14903 11 Gaviota Road Ruth Weick Restucco Compliant Color Peanut
15102 23 Estambre Road Joseph Nespor Restucco Compliant color Sto Adobe Brown
33815 25 Chusco Road Ronald Gole New Windows To match existing compliant ones
34714  15 Juego Road Joel Pearson Restucco Compliant Color

NEW PLANS FOR REVIEW:

1.) UBL # 16001, Paul and Judith Christini, 2 Tarro Road, with plans for a new coyote fence that will be 6 feet tall and enclose 2400 square feet. There are two planned gates of the same construction. With no compliance issues the Architecture Committee approved of these plans with the stipulations as follows:
a. Stringers to be on the inside of the fence.
b. Resident shall contact the ECIA to verify the distance to the property line before construction begins.

2. UBL# 14306, Thomas Phillips and Carol Wendler, 2 Jornada Way, with plans for a 1.65k DC low profile roof mount P of 13 inches. The parapet heights are 13” as well. With no compliance issues the Architecture Committee approved of these plans with the stipulations as follows:
a. Resident shall contact the ECIA at the time of installation to ensure that the system is being installed as approved.

3. UBL# 11805, Eduardo Krasilovsky, 17 Lucero Road, with plans for the following projects:
1. Garden Tool Shed/Addition to existing greenhouse. 2. Small Ramada 3. 4’ x 10’ pergola 4. A 15 foot long overhang. With no compliance issues the Architecture Committee approved of these plans with the stipulations as follows:
a. Metal roofing shall match the color of the existing roofing and shall be of a low reflective value.
b. Polycarbonate on greenhouse extension should match the existing polycarbonate material on greenhouse in terms of color and finish.

4. UBL#11622, Julie Rose, 2 Lucero Road, with fence gate area plans to reduce her existing enclosure area on lot by 40 sq. feet to allow her to add a new 49 sq. ft. wood post and wire enclosure area for dog containment. (The required reduction is due to the fact that at the current time the resident has 3988 sq. ft of enclosure area on the lot.) With no compliance issues the Architecture Committee approved of these plans with the stipulations as follows:
a. Resident shall contact the ECIA to verify distance to the road and to confirm that the fenced enclosure area was reduced in size.

5. UBL #14211, Greg and Michele Hoehne, 4 Jornada Court, with plans to restucco the Home the Compliant color Sto-Adobe, as well as plans for raising current height of CMU wall to 6 feet and 8 feet at entry area and adding new wood doors. With no compliance issues the Architecture Committee approved of these plans with the stipulations as follows:
a. Stucco color shall match the color of the home.

6. UBL# 20301, Jonas and Susan Aylward, 31 Fonda Road, with a variance request to allow for a new wood post and wire fence that was built without ECIA approval and encroaches 13 feet into the 50 foot roadside setback. The fence was built along an existing retaining wall that also encroached into this setback but never received ECIA approval. Due to the fact that the Architecture Committee cannot approve of variance, they had to deny the request. As well, due to the fact that there is not a valid justification for having the fence inside the 50 foot setback, they cannot recommend approval to the ECIA Board for review at the July 21st BOD meeting.

7. UBL# 15211, Kimberly MacLoud, 47 Herrada Road, with plans for a 4 foot tall wood slat fence that encloses 550 sq. feet of new enclosure space. The fence will match the existing fences on the lot and with this fence the total proposed enclosure area on the lot will be 2042 sq. Ft. With no compliance issues the Architecture Committee approved of these plans with the stipulations as follows:
a. Stringers to be on the inside of the fence.
b. New fence to be painted to match the color of the other fences on lot.

8. UBL#34405, Claire Conlon and Richard Owens, 19 Palacio Road, with plans to install a 4’ x 6’ x 6’ tall shed. It will be located in the existing fenced enclosure area and no further screening would be required. With no compliance issues the Architecture Committee approved of these plans with the stipulations as follows:
a. Color of shed and roof shall match the color of the home’s stucco color.

9. UBL # 12323, Bill and Rene Zender, 4 Encantado Place, withdrew their plans for review at this meeting.

10. UBL# 15601, Amy Siegel, 97 Herrada Road, with plans for a 8’ x 10’ Ramada of solid wood construction. The Ramada will be 8 ft. 4 inches tall. With no compliance issues the Architecture Committee approved of these plans with no stipulations.

11. UBL# 13908, Jim Wilson, 40 Balsa Road, with plans for am 8’ x 12’ Ramada that will be 8 feet 4 inches tall and of solid wood construction. With no compliance issues the Architecture Committee approved of these plans with no stipulations.

Other Business:

1. The Committee discussed the fact that some residents are using the very bright white silicone roofs on their homes and when this is visible to neighbors can be very bright. Due to the fact that there is a more earth toned colored material that residents can use, all members agreed that this should become a requirement in the updated guidelines.

2. Board Liaison, Pam Henline, brought up the issue of the spiral staircase on Herrada Road where a variance had been requested and tabled by the Board in March of this year. Pam stated that after further discussions on this matter, she felt that the Architecture Committee could have approved of the existing stairs due to the fact that while it was a non-complaint architectural feature, it was well less than 20% of the home’s elevation and as such should have not required a variance. This is detailed under Section 4 of the guidelines that allows for minor architectural elements to be used in a home if they do not exceed 20% of the length of the façade. The Committee felt that this was a fair and reasonable approach to take in this matter and they voted unanimously to approve of these plans under this interpretation of the guidelines.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:15PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of June 28, 2016 DRAFT 1

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, June 28th, 2016 at 7 PM at the Community Center.

CALL TO ORDER:     The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Gary Moran, Steve Taratula, Robert Miller, Board Liaison Pam Henline, and Staff Liaison, Mark Young.   A quorum was established for this meeting. 

Announcements:   

1. Mark Young announced that the meeting was being recorded. 

RESIDENTS:

 

There were 10 residents attending the meeting.   

OLD BUSINESS:

 

There was no old business.

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
23105 1 Laguna Lane Lois Frank Restucco Compliant color Abiquiu
35309 17 Avila Road William Parnell Restucco Compliant color Adobe Brown
16007 14 Tarro Road Stephen Stowell Restucco Compliant color
20903 4 Asta Terrace Terry Northway Restucco Complaint Color Buckskin
34901 19 Lauro Road Peter Wester Restucco Compliant color Café Au Lait
16204 6 Sabroso Court Cate Goedert New Window Replacing existing window with same to match the style of other windows in home.
13810 33 Domingo Road Henry Day Revised Wall Plans Resident modified the shape of wall and gates but still totally compliant in design.
         

NEW PLANS FOR REVIEW:

 

  1. 1.)  UBL # 34605, Patrick and Alice Kane, 5 Duende Road, with plans for an 8 ft x 10 ft. x 7 feet tall small accessory structure and wood post and wire fence enclosing 922 square feet.  The shed structure will be screened by the exiting vegetation on the lot and resident will plant an additional tree for screening. With no issues of excessive enclosure space on the lot (with the addition of this fenced enclosure area) and a compliant style shed matching the color of the home, the Committee voted unanimously to approve of these plans with the following stipulations:

   a. Color of shed shall match the color of the home.

   b. Metal roof should be tan in a non-reflective finish. 

   c. Resident shall plant at least one tree for screening the shed.  

 

  1. with a request for review of an existing structure on his lot that is not made of compliant materials.   The structure is made of adobe, wood and other materials and has been on the lot for over 12 years.  The CCR noted this non-compliant structure and the resident is requesting approval to keep it on the lot as a play structure. The Architecture Committee reviewed the structure and decided that a site visit would be required on July 7th at 5:30 PM to see the style of construction of this structure and make further decisions on whether this should be considered a small accessory structure or play structure.
  1. 30111, Arthur Waskey, 2 Bosque Loop,  with plans for the construction of  hot tub and privacy screening fence made of coyote fencing.  The coyote fence will be up to 6 feet tall in place and vary in height due to the change in elevation and screening needs and is compliant materials and running length and location.    The Architecture Committee approved of these plans with the following stipulations:
  1. The Architecture Committee approved of these plans with the following stipulations:

  

  1. he Architecture Committee approved of these plans with the following stipulations:

 

   

   Other Business:           

  1. The Committee discussed the issue of whether they felt that rope lights or holiday string lights are acceptable under our Covenants and Guidelines to be used year round as accent lighting.  It was decided that they should only be allowed during the Winter Holiday season and that, since they are not downward shielded, the ECIA should not allow them as accent or landscape lighting, unless they were well hidden and not visible from the road or to neighbors.  They felt that it would be  appropriate to modify the Guidelines, which  are currently under review, to clarify that such string or rope lights are only acceptable during the winter holiday season.  Mark agreed to forward this information to the Board for their discussion at the July Board Meeting.
  2.  The Committee next discussed whether a section should be added to the Guidelines to further define what kinds of holiday lighting should be allowed and all agreed that they did not want to define what kinds of decorations were acceptable, but rather to provide for a timeline as to when such decorations should be allowed. The following wording was recommended:   “Winter Holiday lights and decorations shall not be put up before November 15th and taken down by the following January 31st.  All other holiday decorations shall be removed no later than 14 days from the date of the respective holiday.” It was not decided exactly where this wording should go but a section could be added to the Guidelines for Holiday Decorations.
  1. Discussion arose next on the matter of whether the ECIA should require Residents to submit plans for new exterior lights to the ECIA and, if complaint, added to consent agenda.  A motion was made by David McDonald and seconded by Gary Moran that the ECIA should not require residents to come to the ECIA for approval of new lighting and rather the ECIA should continue their current policy of advising residents, on a case by case basis, of what styles of exterior lights are acceptable, as well as educating the community on our lighting requirements via vista articles and Committee outreach. This motion was unanimously approved by the Committee. 

4.     The committee lastly reviewed photos of Tee Pee under construction at 4 Moya Loop to determine if this requires AC approval or not.  Due to the fact that there is not a permanent foundation, and rather a decking on cement clocks, the Committee agreed that this structure was not a permanent structure and did not require Architecture Committee Approval. 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:15PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of June 14, 2016 DRAFT  2

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, June 14th, 2016 at 7 PM at the Community Center.

 

CALL TO ORDER:     The meeting was called to order at 7:04 PM.

 

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair Katherine Mortimer, Gary Moran, Steve Taratula, current Board Liaison Pam Henline, former Board Liaison, Antone Forneris, and Staff Liaison, Mark Young.   A quorum was established for this meeting. 

 

Announcements:  

1. There were no announcements.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

12123

3 Encantado Road

Lynne Ritchie

New Garage Door

Of Compliant design

11007

5 Garbosa Road

Christine Salem

Existing cisterns and Cistern Screening

Planting to screen one cistern

31215

10 Carlito Road

Fredrick Gadret

Restucco and new windows

Compliant color and style

11406

11 Azul Loop

Jerry Taylor

Restucco

Compliant color Buckskin

23120

2 Moya Loop

Vera Hayduk

New shingles on clerestory roofs

Compliant  color tan

36007

4 Condesa Road

David Ford

Restucco

Compliant color Abiquiu

32229

118 Verano Loop

Kathleen Yount

Restucco

Compliant color Adobe

10822

10 Mariposa Road

Salvatore Morrealle

Restucco

Compliant color Buckskin

RESIDENTS:

There were 8 residents attending the meeting.   

OLD BUSINESS:

There was no old business.

NEW PLANS FOR REVIEW:

1.)  UBL #14032, John Panto, 14 Balsa Drive, with plans for a 20 panel, low profile, roof mount PV system.  The system will have a total of 6 arrays and with parapets at 15 inches; there will be no visibility of the panels over the parapets.  With no issues of non-compliance the Architecture Committee approved of these plans with the following stipulations:

         a. The resident shall contact the ECIA before panel installation to ensure that the panels are being installed at the approved angle off the roof.   

 

2.UBL # 22003, Bryan Tagas, 9 Baya Road,with plans for two ground based solar arrays with a variance request due to the distance from the home. The maximum height of the 2 arrays is 6 feet tall and they are being sited so that the natural vegetation on the lot screens the arrays. Due to the fact that this plan requires a variance the Committee had to deny these plans but will be recommending these plans to the Board for variance review at their July 21st Board meeting.   The justification for the recommendation is due to the fact that these will be located in the best possible location on the lot with mature natural vegetation or screening. This recommendation is being made with the following stipulations:

  1.  Resident shall call the ECIA to verify that the height and location of the system, and off site visibility, are as per the plans, before start of construction.
    b. Resident shall provide a formal screening plan showing the existing vegetation to screen the array.

3.  UBL# 11808, Thomas Verschoor, 11 Lucero Road, with plans for a  10 x 12 x 8 foot tall small accessory structure. The structure will be located within 15 feet of the house, be painted to match the homes stucco color and screened with vegetation.  The resident at the meeting decided to change the location of the shed to a more screened location in the north side of the home, where there was more mature vegetation for screening. As well the resident has agreed to plant a number of new evergreens for screening the structure on the west side.  The Architecture Committee approved of these plans with the following stipulations:

         a. Resident shall contact the ECIA with exact color of shed, before construction, to ensure that the structure shall be painted to match the color of the home.

4.  UBL#21012, Walter Gilmore, 7 Enebro Place with plans and a variance request for the re-build of an old fence with anew 6 foot tall coyote fence that encroaches 4 feet into the 20 foot setback.   During the meeting the resident decided to relocate the proposed location of the fence outside of the 20 foot setback and not request a variance.  The Architecture Committee approved of these plans with the following stipulations:

         a. Resident shall stake out the proposed fence and property line and contact the ECIA to allow the ECIA to verify that there are no setback encroachment issues.

         b. Resident shall re-calculate the enclosure area of the fences, due to the reduction of the fences size and communicate this enclosure square footage to the ECIA.

5.  UBL # 21718, Suzanne and Kim Shakespeare Jones, 6 Gavilan Road with revised plans for a two car large accessory garage structure that will not require a variance. These plans are the result of a variance denial request in May.  The garage will match the color and design of the home and with no issues the Architecture Committee approved of these plans with the following stipulations:

   a. All exterior lights shall be downward shielded.

   b. Resident shall be required to build the new garage, before enclosing the existing garage space, so that there is a functional garage on the lot, as required under the Covenants.

    c. Stucco of new garage to match the color of the home.

6.  UBL# 14907, Colleen Boyles, 3 Gaviota Road, with plans for a 12’ x 8’ x 8 ft. tall small accessory structure.  The structure will be painted to match the color of the home and will be screened with existing vegetation as well as 3 planted conifer trees.  The Architecture Committee approved of these plans with the following stipulations:

         a. Structure shall be painted to match the color of the home.

7. UBL#11718, 3 Birla Court, Richard Mahlum, with plans for building a flagstone walkway and 40 inch tall CMU wall that will be stuccoed to match the home. There are no gates.With no issues of encroachment or enclosure space the Architecture Committee approved of these plans with the following stipulations:

         a. Wall shall be painted or stuccoed to match the color of the home.

8.  UBL#30232, Bon Turnbough, 4 Eldorado Circle, with plans to add another 6 foot tall cedar slat fence with an additional 450 sq. ft. of enclosure space to the lot.  With no issues of encroachment or enclosure space the Architecture Committee approved of these plans with the following stipulations:

      a. Stringers to be on the inside of the fence.

   

   Other Business:           

1.  The Committee discussed the issues of the new setback requirements at the County level and voted to ask Mark to write something for the web site and Vistas on these new requirements. As well it was pointed out that a link to the new County Sustainable Code should be included.

2.  Katherine Mortimer, Chair, pointed out that these new County setback requirements were the result of the code finally being written by the county.

2.  Board Liaison, Pam Henline, asked that the Committee re-submit the updated Guidelines working drafts for Brenda for consideration by the Board at the July meeting and Mark agreed to take care of this.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:15PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________ 

Eldorado Community Improvement Association, Inc.

 

Architectural Committee Meeting Minutes of May 24th, 2016 DRAFT  2

 

TIME AND PLACE:

 

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday May 24th, 2016 at 7 PM at the Community Center.

 

CALL TO ORDER:     The meeting was called to order at 7:04 PM

 

DESIGNATION OF QUORUM:

 

Attending the meeting were members: Co-Chair, David McDonald, Gary Moran, Steve Taratula, Casey Cronin, Robert Miller, Board Liaison Antone Forneris, and Staff Liaison, Mark Young.   A quorum was established for this meeting. 

 

Announcements:   

 

1. David McDonald announced that this meeting was being recorded and asked all members and visitors to introduce themselves.

 

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
31618 2 Monte Alto Lane Samuel Sanders Small cistern screening fence Of Compliant design and of coyote construction to hide cistern,
14031 10 Balsa Drove Elizabeth Costin Restucco Compliant color Buckskin
30816 45 Cuesta Road Nathaniel Marriner Restucco Compliant color El Rey Straw
15314 17 Aventura Road Judy Blankenship Restucco Compliant color Sandia
14803 59 Estambre Road Terry Lee Morris Restucco Compliant color Sto Adobe
 15518 10 Bonito Road Richard Goeller Restucco Compliant color Amarilla 
 21312 22 Abanico Road Bruce Crone Reducing size of fenced enclosure area Of wood post and wire design and fence not required for screening of anything.  To come into compliance.
 34901 19 Lauro Road Peter Webster Replacing French door with slider Same color cladding to match others on home.

 

 

 

RESIDENTS:

 

 

 

There were 8 residents attending the meeting.   

 

OLD BUSINESS:

 

 

 

There was no old business.

 

NEW PLANS FOR REVIEW:

 

 

 

  1. 1.)  UBL # 22205, John and Regina McDermon, 1 Demora Court, with plans for a coyote enclosure fence as well as Wood post and wire construction with 2’ x 4’ welded wire.  5 inch treated posts to be set in concrete along the fence.  The total fence is planned to be 5 feet tall and enclose an area of 1550 sq. ft.   The gates will be coyote construction.  With the resident wanting to have the stringers on the outside of one area of the fence, the resident, in agreement with the Committee,  decided to add  a small addition to the project and  the fenced area was  increased by 255 square feet in enclosure for a total of enclosure on the lot of 1805 sq. feet.    With no issues of compliance the Architecture Committee approved of these plans with the following stipulations:

 

  

 

  1. with plans to extend an existing 3 foot tall stucco wall in back portal area. Total new square footage of enclosure is planned to be 500 sq. ft.  with existing enclosure on lot of 900 sq. feet.  Also included in the plans is a Kiva Fireplace not to exceed 9 feet in height.  Gate in new wall to be of wood construction. With no issues of compliance the Architecture Committee approved of these plans with the following stipulations:

 

        a. Stucco color of wall and Kiva to match existing home and wall.

 

        b. Kiva fireplace shall not exceed 9 feet in height.

 

  1. 20909, Chris and Nancy Krage, 8 Espira Road, with plans for an 80 sq. foot and 8 foot tall pre-made shed of resin materials. There are also plans for a 6 foot tall coyote fence to screen the shed, and one other 24 foot long coyote screening fence.  The total enclosure space on the lot is currently 467 sq. feet with 262 new square feet from the enclosure area.  Due to the fact that the resident did not want to paint the color of the shed to match the house color, the shed plans were withdrawn.  The Architecture Committee approved of these plans with the following stipulations:

 

  1. The Architecture Committee approved of these plans with the following stipulations:

 

  1. The Architecture Committee approved of these plans with the following stipulations:

 

               

 

  1. The Architecture Committee approved of these plans with no stipulations.

 

  1. The Architecture Committee approved of these plans with the following stipulations:

 

      

 

   Other Business:           

 

1. Mark Young brought up the issue of the non-compliant metal spiral stairwell as this had been denied as a variance and is still a pending architectural issue. The committee felt that, as per the Board’s comments that it was logical to wait until the new guidelines were approved as there was wording the updated version that might make this matter no longer a non-conforming feature.

 

2. Mark Young advised the committee that it had been brought to his attention that under the County’s new land development plan Santa Fe County had added a 25 foot side and rear setback requirement to the Eldorado’s building requirements, under the Residential Estate category. The Committee pointed out the fact that we have a disclosure on our Architecture Plan Submission form and that should cover us.  Mark agreed to let residents know about this requirement when looking at future plans, so that Eldorado resident are aware of this new County requirement.

 

FINAL ORDER OF BUSINESS:

 

There was no further business.

 

The meeting was adjourned at 9:30PM

 

Submitted By:

 

Mark Young, Staff Liaison __________________________Date: __________________________

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of May 10th, 2016 DRAFT 1

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday May 10, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Gary Moran, Board Liaison Antone Forneris, and Staff Liaison, Mark Young. A quorum was established for this meeting.

Announcements:

1. Mark Young announced that this meeting was being recorded.
Consent Agenda Approvals:

UBL#     Address:                 Resident                Nature of Project:   Details:
23005  1 Lobo Lane,           James Daniel,           Restucco              Compliant Color Mesilla
10204  8 Encantado Loop,   Sharon Davis,           Restucco              Compliant Color Mesilla

RESIDENTS:

There were 8 residents attending the meeting.

OLD BUSINESS:

1.) UBL # 21719, Suzanne and Kim Shakespeare Jones, 6 Gavilan Road, with revised plans and a revised varaicne request to allow for a planned garage to encroach 4 feet into the20 foot side setback. Due to the fact that the plans had been revised, as per the recommendation of the Committee, these plans could not be approved, due to the variance request, but are being recommended to the ECIA Board for review at their May 16th Board Meeting.

NEW PLANS FOR REVIEW:

1. UBL# 31631, Andrew Treinen, 20 Monte Alto Road, with plans for 5.67 Kw roof mount RV system of 18 panels at a low profile ballast mount. With little visibility over the parapets the Architecture Committee approved of these plans with the following stipulations:
a. Resident shall contact the ECIA, at the time of panel installation to ensure that he approved angle and height off roof is as per plans.

2. UBL# 32523, Susan Ryan and Paul Charlo, 3 Verano Court, with plans for 30 panel ground mount PV system. There is also a fence planned for screening. Due to the fact that the array would be more than 15 feet from the home, this plan requires a variance. The Architecture Committee conducted a site visit on May 5th to verify that this was the most logical location on the lot and to verify that the proposed screening plan would be effective in screening the array. The Committee voted to deny this plan due to the fact that it is out of the purview of this committee for the approval of variances. They are, however, recommending approval of this variance to the ECIA Board, for review at their May 19th, 2016 meeting. The justification for this recommendation is due to the fact that denial of the variance for distance from the home would result in shading of the solar equipment and would impair the systems performance. As well the Committee is justifying this recommendation due there being a screening fence as part of the plan. Stipulations attached to this recommendation are as follows:
a. Stringers shall be on the inside (away from Verano Loop side) of the fence.

3. UBL#14941, Richard Beaubien, 88 Herrada Road, with plans for a 24 module, 7.84kW roof based PV array that is low angle/ballast mount. With no more than 1 to 2 inch visibility over the parapets the Architecture Committee approved of these plans with the following stipulations:
a. Resident shall contact the ECIA, at the time of panel installation, to ensure that he approved angle and height off roof is as per plans.

4. UBL#30609, Levi Valencia, 16 Altura Road, with plans for two wooden gates. The gates will be double gates and 88” long x 64” tall. With no issues of compliance the Architecture Committee approved of these plans with the following stipulations:
a. Resident shall verify with the ECIA, (via a site inspection) that the northern gate, closer to the berm, is outside of the 20 foot side setback, before construction begins.

5. UBL # 21012, Walter Gilmore, 7 Enebro Place, with plans for a new fence. Due to the fact that the ECIA had not received the required variance forms and required details, the Committee voted unanimously to deny these plans until the ECIA had all the needed forms and data from the resident.

6. UBL# 11602, Paul Wilkstrom, 24 Camerada Road, with a request to review what the ECIA considers to be a non-complaint structure. The resident was not able to attend the meeting, but it was his desire to have the Committee review this structure as a play structure. The Committee voted unanimously to deny these plans until the resident could attend the meeting and speak on his behalf.

7. UBL#33416, Rob Pomeroy, 27 Moya Loop, with plans for an 10 x 12 ft. Ramada of all wood construction. This Ramada is planned to be located in the courtyard area. With no issues of compliance the Architecture Committee approved of these plans with no following stipulations:

8. UBL# 34819, Austin Buff, 20 Caliente Road, with plans to move an existing 6 foot tall cedar screening fence 4 feet closer towards the property line and adding 8 feet in length to this fence.
With no issues of compliance the Architecture Committee approved of these plans with the following stipulations:
a. Stringers to be on the inside of the fence.

Other Business:

1. Mark announced that due to Hoamco closing down the offices over the Christmas Holidays there will not be a meeting on December 27th and the only December meeting would be on December 13th. The 1st meeting in 2017 will be on January 10, 2017.
2. Discussion arose about the 2nd meeting in November that would normally fall on November 22nd, two days before Thanksgiving. It was voted that we would most likely not hold the meeting on November 22nd and the one possible option would be instead have one meeting in November on the 15th. This will be discussed further in the future.

3. The Committee made a preliminary review of house plans from prospective Eldorado resident, and felt in general that the plans could be approvable, but they would require more detailed floor plans, elevations and a site plan, once this person was a resident, before they could approve of the plans.

4. Two Architecture Committee candidates, Ron Novak and Terry Colby, spoke with the Committee about their interest in being on the Committee and of their how their backgrounds prepared them for a position on the committee. They will be attending future meetings as per the requirements of prospective candidates.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:45PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of April 26th, 2016 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday April 26th, 2016 at 7 PM at the Community Center.

CALL TO ORDER:     The meeting was called to order at 7:04 PM

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair Katherine Mortimer, David McDonald – Co Chair, Casey Cronin, Steve Taratula, Gary Moran, Robert Miller, Board Liaison Antone Forneris, and Staff Liaison Mark Young.   A quorum was established for this meeting.

Announcements:  

1.   There were no announcements.

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
31802 11 Moya Road John Forrer Replacing 17 windows Replacing exiting windows with new Anderson windows in same style and color as existing
22313 1 Esquila Rd Patrick Sweetland Restucco Compliant color
14943 92 Herrada Road Chris Sparno Restucco Compliant color
22362 38 Herrada Road Stanislaw Kostrecki Restucco Compliant Color
10622 28 Camerada Road Daniel Downey Restucco Compliant Color
10504 5 Azul Place Suzanne McCullough Restucco Compliant Color

RESIDENTS:

 

There were 6 residents attending the meeting.  

OLD BUSINESS:

 

There was no old business.

 

 

NEW PLANS FOR REVIEW:

1. UBL# 10803, Joanne Rohrbacher, 49 Camera Road, with a variance request to allow for an existing slab to remain on the lot. This is the new owner who learned of this existing encroachment at the time of purchase late in 2015. The slab encroaches into the 20 foot setback by 10 feet 6 inches and 6 inches into the utility easement. While the Architecture Committee cannot approve of this varaicne request, they are recommending approval to the ECIA Board with the justification that this slab has been in existence for more than 10 years and there are no associated structures above the ground. A stipulation attached to the recommendation is that due to there being a slight encroachment into the Utiltiy Easement of 6 or less inches, the ECIA cannot approve of this encroachment and the resident shall be made aware that if a utility needs to access this area the resident may be required to remove this section of slab at their expense.

2. UBL# 22015, Debra Denker, 1 Demora Road, with plans for a 10 panel roof mount PV system with a low profile mount. There will be a total of 110 panels at a low angle, 10 degree roof top ballast mount. System height is to be 13” off roof surface in total. With only 5 inch tall parapets there will be 7 inches of visibility of the array over the parapets. The Committee voted unanimously to approve of these plans as presented with the stipulation that the resident shall contact the ECIA CCR, at the time of panel installation, to verify that the heights and angles of the panels are as were approved.

3. UBL# 30817, Will and Daisy Graves, buyers of 43 Cuesta Road, with plans for adding 52 linear feet of coyote fencing to the east side of the garage. Total new enclosure space of 468 for a total on the lot of 1500 sq. feet for a total enclosure on the lot of 1968 sq. feet. Total height of fence to be 6 feet.

The Committee voted unanimously to approve of these plans as presented with the stipulations as follows:

a. Resident shall be required to present a new warranty deed, after closing, to the ECIA in order for this approval to be effective. Actual approved plan will be provided at that time.

b. Resident shall place the stringers on the inside of the fence.

c. Resident shall contact the ECIA once the fence is staked out, and before construction begins, to ensure that the 20 foot setback is respected.

4. UBL#34204, Anna Huerta, 10 Floresta Drive, with plans to remove an existing fence and replace it with a smaller 6 foot tall dog eared fence with a total enclosure space of 2048 sq. feet. With no issues of compliance the committee approved of this fence with the following stipulations:

a. Resident shall place the stringers on the inside of the fence.

 

5. UBL # 11712, Anthony Vigil, 26 Lucero Road, with plans fora 10 x 10 footand a 6 foot tall screening fence. There is also a variance request to allow the shed to be located more than 15 feet from the primary dwelling. This was due to the exiting septic system and existing vegetation on the lot.    The Architecture Committee could not approve of this variance request as it is out of their purview to approve variances, but are recommending approval of the variance request to the ECIA Board with the justification that there are no other viable locations on the lot to site this structure due to two septic systems and mature trees. As well they feel that due to the location of vegetation on the lot, this will help to ensure that the variance will not be contrary to the intent of the covenants. They are making this recommendation with the following attached stipulations:

6. UBL# 21719, Suzanne and Kim Shakespeare Jones, with plans and a variance request to construct a new 2 car garage that will match the existing structure but will encroach 4 feet into the 20 foot side setback. The Architecture Committee could not approve of this variance request as it is out of their purview to approve variances, but are recommending approval of the variance request to the ECIA Board with the justification that this location will not be contrary to the intent of the covenants due to the mature vegetation on the lot that will act as natural screening and the fact that other locations, not requiring a variance, would require extensive cutting of mature trees.   This recommendation is being made with the following stipulations:  

     a.) Resident shall provide a revised variance request form, site plan and illustrations showing the garage being moved to make it co-liner with the south edge of the existing garage and reducing the planned setback encroachment to no more than 4 feet.

7. UBL# 10304, Lydia Baca, 11 Encantado Circle, with existing wood post and wire fence that was built without ECIA approval and resident is seeking approval.   The fence is 4 feet tall and has 2960 sq. feet of enclosure space. The Committee voted unanimously to approve of these plans as presented with the following stipulations:

       a.) Existing steel posts shall be removed and replaced with wood posts.

8. UBL# 13505, Andrea Sayer, 26 Mimosa Road, with plans to extend the height of her existing wall by 1 foot with wood post and wire. The Committee voted unanimously to approve of these plans as presented with the following stipulations:

         a. Upon completion of fence and receipt of County and State approvals for the daycare, resident shall provide the ECIA with updated copies of these documents for Home Occupation review by the ECIA Board.

    

   Other Business:    

 

  1. Mark Young advised the Committee that due to the fact that the ECIA Board is still meeting on the poultry issue that the Committee was not to work on any kind of Guideline recommendations, pending further direction from the Board. Board Liaison, Antone Forneris also advised the Committee that at this time the Board would be consulting with other professionals on this matter.
  2. Co-Chair David mcDonald and Staff Liason Mark Young both stated that the Board meeting of last Friday, concerning the status of the Polutry Court Findings.  They bnoth stated that the Board members spoke of their personal beliefs and concerins on this issue and that there will be a follow up meeting in the future to further dicuss this matter.
  3. Co-Chair David McDonald made a motion to approve the current draft of guidelines that had been submitted to the Board and not to pursue the further changes requested by member Casey Cronin. This motion was seconded by Gary Moran. The Committee voted to approve of this motion with one member voting against the motion.

 

    

  

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:25PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

 

 

 

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of April 12th, 2016 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday April 12th, 2016 at 7 PM at the Community Center.

CALL TO ORDER:     The meeting was called to order at 7:04 PM

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Gary Moran, Robert Miller, Board Liaison Antone Forneris, and Staff Liaison Mark Young.    A quorum was established for this meeting. 

Announcements:   

1.    Mark Young reported that the New Mexico Court of Appeals has issued a ruling in the hens as pets’ suit, ECIA v. Billings et.al. In a unanimous decision, the appellate court found that the ECIA covenants do not prevent the keeping of hens as pets in the development. The ECIA Board is conferring with legal counsel to consider next steps. Options could include the drafting of guidelines for chickens or petitioning the New Mexico Supreme Court to review the ruling, but the Board has not yet made any decisions in this matter.

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
32229 119 Verano Loop Kathleen Yount New windows and doors All of compliant design
21714 5 Frasco Court Joseph Sulzberg Restucco Complaint color El Rey Cottonwood
35507 63 Condesa Road Patricia Wright New Windows Approved as all of compliant design
12121 7 Encantado Road Jean Peterson Window and door replacement Approved as all of compliant design
21007 70 Monte Alto Road Lynn Olmen Restucco Compliant color Sto Suede
30906   42 Cuesta Road Gene Doyle Restucco Compliant color El Rey Buckskin
20207 36 Fonda Road Sharon McMillen Restucco Compliant color Mesilla
12124 1 Encantado Road Kirsi Laine Restucco Compliant color Suede

RESIDENTS:

 

There were 6 residents attending the meeting.   

OLD BUSINESS:

 

There was no old business.

NEW PLANS FOR REVIEW:

 

  1. 15406, Michael Bosbonis of 11 Bonito Road, with plans for a roof mount PV solar system that is low profile and ballast mounted.  The committee voted to approve of this plan with the following stipulations:

 

 

  1. 30706, John Watson Jones of 113 Monte Alto Road, with plans for a roof mount PV solar system that is low profile and ballast mounted.   The committee voted to approve of this plan with the following stipulations:
  1. The committee voted to approve of this plan as submitted with no stipulations.
  1. The committee voted to approve of this plan as presented and built.
  1. The committee voted to approve of this plan with the following stipulations:

The Architecture Committee could not approve, however, of the variance request for the one larger shed as it is out of their purview to approve variances. They are, however, recommending approval of this variance to the Board  with the justification that the location planned for the shed  is the least visible location onsite and is justified due to the number of matures trees on the lot and the fact that there are two septic systems and leach fields that must be avoided. These approval and recommendations are being made with the following stipulations:

  1. committee voted to approve of this plan with the following stipulations:

 

      

   Other Business:           

  1. The committee discussed the status of the 2016 Guideline Review process and the felt that with the recent poultry court decision that this committee should only be responsible for drafting guideline changes relative to any structures associated with the poultry.  Discussed were the options of requiring any structure to be complaint under the existing small accessory structure requirements of the proposed guidelines, versus having a separate section for architectural requirements for poultry or other animal structures.   Also discussed was the fact that any possible violation issues resulting from poultry on a lot would hopefully be enforceable under the exiting Nuisance clause of the covenants.  The committee did not take any formal votes on this discussion, pending further direction from the Board on this matter.   The committee also discussed were some of the changes that member Casey Cronin had worked on as a way to simplify and clarify this document.  Due to the fact that the Board has already reviewed this document however, the committee overall was not in favor of making and major formatting changes and recommended that such change be done at the time of the next Guideline revision.
  1. The committee also reviewed a photo of a structure on Camerada Road that had been seen by the CCR and felt that it was not compliant in design and the resident should be required to bring the structure into compliance.
  2.  The Committee voted unanimously to send back the Guideline document to the Board with the changes that were made, as per their request.
    1. .  

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:20PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of March 22, 2016 DRAFT 1

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday March 22nd, 2016 at 7 PM at the Community Center.

CALL TO ORDER:     The meeting was called to order at 7:05 PM

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Steve Taratula, Gary Moran, Robert Miller, Board Liaison Antone Forneris, and Staff Liaison Mark Young.   A quorum was established for this meeting.

Announcements:  

 

1. There were no announcements.

Consent Agenda Approvals: The following consent agenda items were approved by the Committee.
UBL# Address: Resident Nature of Project: Details:
20615 4 Dovela Court Peter Sciarretta Wall and fence 4 month extension granted due to weather delays for project that was approved in 2015
10418 35 Encantado Loop Eric Wilson Garage and solar project 6 month extension granted due to solar contractor issues.

RESIDENTS:

 

There were 3 residents attending the meeting.  

OLD BUSINESS:

 

There was no old business.

NEW PLANS FOR REVIEW:

 

  1. with an approval request for 2 fenced enclosure areas that comply with the guideline requirements for garden enclosure spaces, but which are used for their cars to prevent rodents from doing damage to the cars.   He pointed out that they cannot keep their car in the garage due to chemical sensitivity issues when the cars are in the garage. The committee reviewed the plans and agreed that if the structure met the requirements for a garden enclosure then the resident could also keep his cars in the enclosure. The Committee voted to approve of this plan with the stipulations that the resident would cover the existing metal posts with wood, as soon as he was physically able to.

 

  1. 16312A, Robert and Patricia Cardinale, 23 Sabroso Road, with plans for a new 576 sq. ft. garage to match the style of home. Resident is asking for two variances due to the fact that he cannot get the structure within 15 feet of the home (due to water lines and a mature tree) and he is requesting the existing short 1 foot tall wall to act as the connecting feature, but it is not the required 4 ft.in height. The committee reviewed the plans and had to deny them as it is out of their purview to approve of variance. They are however recommending approval of these variance to the ECIA Board due to the fact that having requiring the structure to be within 15 feet would be a hardship and require the moving of water lines and cutting down a mature tree. As well, the Committee is justifying the recommendation for the shorter wall due to the fact that the maintaining the existing shorter connecting feature would maintain the current architectural style of the modern pueblo revival style of the home. This recommendation was made with the following stipulations:
  1. he committee reviewed the plans and voted unanimously to approve of this portal with the stipulation being that if the resident adds any exterior lighting to these plans, then it shall be of a compliant design.

 

  1. he committee voted to approve of this fence with no stipulations:

                  

      

   Other Business:          

  1. The committee discussed the status of the 2016 Guideline Review process. With input from the Board from their review session, the Committee did go over some of the requested changes but then discussion arose by member Casey Cronin, as well as others, feeling that the Guidelines were becoming more of a code or regulatory document and less of a guideline document. After much discussion over this topic of over-regulation of the residents in this document, as well as a need to try to simply this document to help reduce the number of variances that have to go to the Board for approval, the committee agreed to have Casey go through this document one more time to make suggested changes that would simplify the document and achieve the desires results. He will communicate with Katherine and Mark in this endeavor and try to get his suggested changes back to the committee for review within the next week.
  2. The committee further reviewed a letter from a prospective Committee member and voted to table his application at this time not make any decisions. The committee will be doing further advertising for the one open position and hopes to locate a more qualified candidate who would have the skills which are required to be an effective member of this committee.  
    1. .  

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:00 PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 

 
Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of March 8th, 2016 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday March 8th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Steve Taratula, Gary Moran, Robert Miller, Board Liaison Antone Forneris, and Staff Liaison Mark Young. Also in attendance was Prospective Committee candidate Laurence Cohen. A quorum was established for this meeting.

Announcements:
1. Mark reported that the ECIA Board had met earlier today to review the Guidelines Draft. Antone stated that he would discuss this more under other business.

Consent Agenda Approvals: There were no consent approvals.

RESIDENTS:

There were 5 residents attending the meeting.

OLD BUSINESS:

There was no old business.

NEW PLANS FOR REVIEW:

1. UBL# 35509, Steve Rudnick, 59 Condesa Road, with plans for a low profile roof mount PV System. This system will be 1.81 kW in size and 8 panels. The low ballast array will be 13” off the roof with a 17” parapet with the panels hidden from the neighbors view. With no issues the Committee approved of this project with the following stipulations:
a. Resident shall contact the ECIA at the time of panel installation to ensure that the height and angle of the panels match the approved plans.

2. UBL # 16406, William Fulton, (Future owner of Isibro Road with an April 30th closing date) with plan to allow for the construction of a 6 foot tall latilla fence with 2630 sq. ft. of enclosure space, With existing enclosure on the lot of 1370, the total enclosure space on lot would be 4000 sq. ft. The committee reviewed this request and is approving of this plan contingent on the following:
a. Resident will prevent a copy of the warranty deed on the property, after closing to the ECIA in order to make this approval official.
b. Stringers are to be in the inside of the fence.
c. Resident shall contact the ECIA, before construction begins, so the ECIA can verify that the 20 foot setback is being respected.

3. UBL# 15423, Henrietta Jacobs, 61 Herrada Road, with screening plans to screen a non-compliant black steel spiral staircase that was built without ECIA Approval. As well she is asking for a variance to allow for the non-compliant structure to remain. The Architecture Committee could not approve of this variance request as it is out of their purview, but are recommending approval of the variance request to the ECIA board with the following requirements:
a.) Resident shall be required to add latillas to cover the metal of the staircase from the top downward to the level of the lower latilla roof, so metal and center pole are screened from view and more consistent with the Spanish pueblo revival style of the home.

4. UBL# 31421, Chris and Christine Ortega, 3 Valencia Loop, with plans for replacing the existing old shingles on clerestory of home with new gray metal roofing in color ash gray in a low reflective finish. With no issues the Committee approved of this project with the following stipulations:
a. Gray roof shall of a low light reflective value of 40 or less.

5. UBL# 13505, Andrea Sayer, 26 Mimosa Road, with plans for a 4 foot tall wood post and wire fence to go against and existing 2 foot tall wall for child safety. Total enclosure space of 625 sq. ft. The committee found that due to the fact that there is no historic precedent to combine stucco walls with a wood post and wire fence, this application was denied. The Architecture Committee recommends that the resident extend the current block walls with cement blocks and stucco so that the wall was more uniform and in compliance with the approved styles of walls and fence in the Architectural Guidelines.

Other Business:

1. The committee discussed the status of the 2016 Guideline Review process. Board Liaison, Antone Forneris reported that the Board had met at length earlier on this date to review the Guidelines and that Board President Dag Ryen would be sending over their comments this week for further review. Once received the committee will review their comments and get a corrected draft back to them.
2. The committee further reviewed the Solar Installation Review Procedures document for further changes and Mark will update this document and get it out to Committee members.
3. Steve Taratula reported that we had completed our project of working with the stucco contractors in the area and will follow up with them in a few months to make sure they have no questions. As well, Mark Young will inquire with our local True Value Hardware store to ensure that if they are selling Stucco that they had a color chart to refer to.
4. The committee at that point went into a closed session to review the current member application before them.
.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:25 PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 
 
Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of February 23rd, 2016

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday February 23rd, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM

DESIGNATION OF QUORUM:
Attending the meeting were members: Co-Chair David McDonald, Casey Cronin, Steve Taratula, Board Liaison Antone Forneris, and Staff Liaison Mark Young. Prospective Committee member, Lawrence Cohen was also present. A quorum was established for this meeting.

Announcements:

1. There were no announcements.

Consent Agenda Approvals:

UBL# Address: Resident Nature of Project: Details:
21820 5 Baya Court Shelly Moore Restucco Using complaint color so approved by Board Liaison.

RESIDENTS:

There were no residents attending the meeting.

OLD BUSINESS:

There was no old business.

NEW PLANS FOR REVIEW:

1. UBL #13811, Eric Lendl, 31 Domingo Road, with plans for a coyote fence in the back yard. The height of the fence will be 5 feet tall with an enclosure space of 3800 sq. ft. The two gates will be of same construction. With no issue of materials or size the Committee voted unanimously to approve of this plan with the following stipulations:
a. Stringers to be on the inside of fence.

2. UBL #21623, Chuck Overley, 13 Monte Alto Place, with plans to 1.) Replace the vigas in his portal with new turned vigas due to wood rot. 2.) Plans to construct a block stucco wall and coyote fence enclosure area with block and stucco pilasters. The total enclosure space will be 2900 square feet. The maximum height of the fence will be 5 feet tall. In the two walled areas there will be wood doors with the north side having a lentil over the door with a maximum height of 6 ft. 7 inches. With no issues the Committee voted unanimously to approve of these plans with the following stipulations:
a. Stringers shall be located on the inside of the fence.
b. Block stucco pilasters and block walls shall be stuccoed to match the color of the home.
c. If due to county building codes the height of the north doorway needs to be increased, the total height of the archway shall not exceed 8 feet tall and resident shall confirm the finished height back to the ECIA to update our records.

Other Business:

1. The committee discussed the status of the 2016 Guideline Review process. Board Liaison, Antone Forneris reported that there would be a separate meeting of the Board for the review of these guidelines and that he would report back with their findings. He also state that this may not happen till the March Board Working session. Mark Young and Committee members agreed that it would prudent to have him and/or some committee members present at that meeting to answer and questions the Board may have.
2. Committee Member Steve Taratula updated the committee on the status of his contractor outreach work and that he has met with Empire Builders in Santa Fe and has provided them with copies of our approved color charts. They seem willing to work with us to inform Eldroadso residents of the approved colors and of the need to come the ECIA for review of any new stucco plans. He also reported that working with window and door companies has been difficult due to their not being any window replacement stores in the Santa Fe Area. Additionally he pointed out that with very little guidance in the Guidelines about windows and door designs or colors, this makes the task more challenging. It was also pointed out that it would be a good idea to have a short article in the April Vistas about the need to get ECIA approval before re-stuccoing homes. Mark agreed to communicate this to Carol Leyba.
3. The Committee reviewed the edits to the Solar Installation Review Procedures document and made numerous changes to the draft that Katherine had provided. Mark will work to update this working document and we will plan to review this further at the next meeting. It was also pointed out that there is some wording that is in the proposed Guidelines Draft (pending review by the Board) that will have to be corrected due to changes in this Solar Installation Review document. The committee noted this and voted to not deal with any further changes to this working document until the Board has had a chance to review it.
.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:30 PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________

 
 
 
Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of February 9th, 2016 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday February 9th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair Katherine Mortimer, Casey Cronin, Steve Taratula, Gary Moran, Board Liaison Antone Forneris, and Staff Liaison Mark Young. Prospective Committee Candidate Laurence Cohen was present for the last ½ hour of the meeting. A quorum was present for this meeting.

Announcements:
1. Mark Young announced that we would have a guest, Jerry Gulseth, from the Conservation Committee at this meeting to discuss a Landscaping Best Practices brochure that they are working on.

Consent Agenda Approvals:

UBL# Address: Resident Nature of Project: Details:
There were not items under the consent agenda.

RESIDENTS:

There were 8 residents attending the meeting.

OLD BUSINESS:

There was no old business.

NEW PLANS FOR REVIEW:

1. UBL #12820, 6 Casa Del Oro Lane, Frances Aull, with plans for an 11 panel roof mount PV system at a low ballast 10 degree mount. With a 6 inch parapet height and a height of the panels of 13” off the roof, there will be a 7 inches of visibility of these panels. The Committee unanimously approved of these plans with the requirement that the resident contact the ECIA at the time of installation to verify the angle of the panels and height of the system off the roof.

2. UBL # 32709, 2 Conchas Court, Alexandra Heath, with plans for Installation of 5 no trespassing signs and one camera warning sign. This submission was required due to the fact that such signs are not allowed under blanket approval in Article II, Section 9 of the Covenants. Due to the fact that the resident has had issues of trespassing on their lot, and these signs were installed as a deterrent at the request of the Santa Fe County Sherriff’s Department, the Committee voted to approve of these plans with the stipulation that he signs shall not be any larger or closer together than State, Federal or County laws allow.

3. UBL# 14615, 10 Redondo Court, Ellen Gross, with plans and variance request for two large accessory structures, and one small accessory structure on lot without ECIA approval, as well as a coyote screening fence that requires a variance due to its location inside the 20 foot side setback and another fence that encroaches into the 50 foot roadside setback. Additionally the amount of enclosure on the lot is 7031 sq. ft. and exceeds the maximum allowable on the lot of 4000 and a variance is also required for this issue. The committee voted to recommend approval of the following variance requests to the Board with the following stipulations, due to the fact that the Architecture Committee does not have the authority to approve of variances.
a. Sheds: Due to the fact that all 3 sheds are all attached, the committee is considering these 3 structures as one large accessory structure requiring one variance due to the fact that the structures do not match the architectural style of the home. The justification for this recommendation is that the sheds have been on the lot for more than 10 years and are fully screened from view by the existing fence and vegetation on the lot. The stipulation attached to this recommendation is that the resident shall paint the large accessory structure to match the color of the home, as required under Section 11 of the Guidelines.
b. Fences: The committee is also recommending approval of the two variance requests for the fence encroachments and for exceeding the allowable area enclosed by the fences due to the fact that the fences were installed on the lot in 1993 and 1994 (greater than 10 years ago) and approved by the ECIA at that time. Additionally the committee is justifying this recommendation due to the fact that in both the 1993 and 1994 ECIA approvals there were very limited details concerning the exact location of the fence, relative to the property lines, and no details concerning the amount of fence enclosure allowed in each project.

4. UBL# 30817, Robert Rohwer, 43 Cuesta Road with plans for a new 6 foot tall coyote enclosure screening fence with one gate of the same construction. With no issues of encroachment and only 1650 square feet of enclosure on the lot, these were approved with the following stipulations:
a. Stringers to be on the inside of the fence.

As well due to the fact that Mr. Rohwer is trying to sell his house and there is less than a 1 foot encroachment of a neighbors fence onto his lot. Mr. Rohwer has requested either variance approval to allow for this fence to remain, or acknowledgment by the ECIA of the existence of this encroaching fence and confirmation from the ECIA that they will not take any enforcement actions with the current or future owners of this property, relative to this fence encroachment. The committee voted to recommend approval of the following variance requests to the Board with the following stipulations attached, due to the fact that the Architecture Committee does not have the authority to approve of variances. This varaicne will be reviewed by the ECIA Board at their February 18th meeting at 7 PM. The reason for this recommendation is that this fence was not built by the applicant but by the neighbor, originates on the neighbors’ lot and has been on the lot for more than 10 years. The stipulations attached are as follows:
1. Approval of this fence variance does not alleviate the risk that a utility company could remove the fence.
2. If the fence is ever in need of repair it shall not be re-built on this property and would need approval by the ECIA.

Other Business:

1. The committee discussed the status of the 2016 Guideline Review process. Mark Young reported that this issue would be brought up at the February Board Meeting and that he would report back with their findings.
2. Committee Member Steve Taratula updated the committee on the status of his work in identifying the various stucco and window companies in the Santa Fe Area. He pointed out that he has met with the manager of Chaparral Stucco/Building Material and that they have agreed to help distribute our color charts and business cards to prospective residents wanting to learn about re-stuccoing in Eldorado. Mark Young reported that he has printed the needed color cards and has sent these to Chaparral. Steve then agreed to approach the two other major stucco suppliers in Santa Fe about working with us and he will report back to the Board on his results at the next meeting.
3. Resident and Conservation Committee Member, Gerry Gulseth, presented the idea to the committee of doing a Best Landscaping Practices brochure that could be used by Eldorado Residents. This project is being done in conjunction with the ECIA Conservation Committee and would be located on the Eldorado Website and would have links to other relevant web sites. He came to seek input from the Architecture Committee in this matter. The Committee agreed to work with Jerry on this publication and Chair, Katherine Mortimer, having the needed expertise in such areas, agreed to review the drafts of this publication and provide suggestions. The Committee also recommends that Gerry and Eduardo consider advertising in the Vistas, or on the website, to recruit other qualified individuals to work on this project. Gerry will report back to the Committee as further progress is made on this publication.
4. Resident Steven Rudnick submitted a question to the Architecture Committee asking for a waiver from having to notify neighbors of his array as it was a low angle roof mount and not visible above the parapets. The Committee discussed this matter and will respond to Mr. Rudnick with regard to the need to still notify these neighbors but with more cost effective ways to accomplish this.
5. The Committee decided to postpone the review of edits to the Solar Installation Review Procedures until the next meeting and Mark Young will send out the working draft that he and Kathrine have been working on via e-mail.
.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:10 PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________


 

Eldorado Community Improvement Association, Inc.

Architecture Committee Meeting

January 26th, 2016

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday January 26th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair Katherine Mortimer, Co-Chair David MacDonald, Robert Miller, Steve Taratula, Gary Moran, Board Liaison Antone Forneris, and Staff Liaison Mark Young.

Announcements:

1.   Due to the fact that the Yellow Public Notice Signs are not being returned, and they cost almost $25.00 per sign, management has decided to require a $50.00 refundable deposit (per sign) by the applicant in order to encourage the return of these signs.  There is no "rental fee" for using the signs.

  • In the event of weather destruction, high winds blowing them away, theft or other odd situations that may occur, the office staff will note and the deposit check will be returned; however, the owner is still responsible to notify ECIA of why the signs can't or won't be returned.
  • If signs are returned damage, staff will inquire as to why and will inform the General Manager for direction on refund.
  • Reaching out to the owner by phone or email before depositing the check would be part of the process.  If homeowners returned the sign after their check was deposited, their money would be refunded through the check processing system already in place.
  • Brenda, our General Manager, anticipates having to hold the check for a minimum of a month - two weeks until AC meeting date and then two weeks from date decision was given to owner.

2.   There was an error on the Solar Procedures Form on the website that has been corrected. It incorrectly stated that the written notification was only required for Solar Trackers but it is required for all solar installation project.

3.   We have received our 1st AC plan via the on-line forms and while there were a few bugs, the system is working.

4.   Status of Board approval of Robert Miller as a new member of the Architecture Committee.

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
21718 4 Gavilan Road Elizabeth Glenn Bedroom Addition Extension granted to project as project was delayed due to problems   getting needed inspections done on time.
31728 5 Sandia Lane Leslie Gale 6 new windows To match existing windows in style and color so approved by Board   Liaison

RESIDENTS:

There were 4 residents attending the meeting.

OLD BUSINESS:

 

There was no old business.

NEW PLANS FOR REVIEW:

 

  1. ith no compliance issues the committee approved of this structure with no stipulations.
  1. 10228, Todd White, 46 Encantado Loop, with plans for a 900 square foot wood post and wire fence. Gate will be of same construction. No other enclosure spaces on lot. With no compliance issues the committee approved this fence with no stipulations.

Other Business:

1.   The Committee discussed the status of the 2016 Guideline Review process and per the request of management, worked to update the wording in the Signs section of the proposed 2016 guidelines. The Committee reviewed the section on Flags in the Guidelines and felt that since there have been very few issues of compliance with flags in Eldorado, they did not want to make any revisions to this section. Mark will work to update the working draft document and forward it to Brenda Leonard, General Manager, for further review with the Board.

2.   Committee Member Steve Taratula updated the Committee on the status of his work in identifying the various stucco and window companies in the Santa Fe area and found that there are at least 75 contractors who do this kind of work. Due to the volume of companies doing this kind of work, and the time it would take to reach out to educate them, Steve has instead agreed to talk with the staff at Chaparral Building Materials to see how they could assist us in letting contractors and Eldorado residents know of the need to come first to the ECIA before restucco work is done. Steve will report back to the committee with his findings.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8: 40 PM.

Submitted By:

Mark Young, Staff Liaison                                                     Date:                                      

 
 
 Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting of January 5th, 2016 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday January 5th, 2016 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair, Katherine Mortimer, Co-chair David MacDonald, Steve Taratula, Board Liaison Chair Antone Forneris, and Staff member Mark Young. Also in attendance was Committee prospective member Robert Miller.

Announcements:
1. Staff Liaison, Mark Young, reminded all that this was the next meeting in January will be on January 26th.
2. Staff Liaison, Mark Young, reminded all that the ECIA Board is requesting that committee members join them for the Board working session 1 on January 19th at 6 PM at the ECIA.

RESIDENTS:
There were 3 residents attending the meeting.

OLD BUSINESS:

There was no old business.

NEW PLANS FOR REVIEW:

1. UBL # 13112, Djuro Zrilic, 3 Cerrado Place, with plans for an addition that will include a portal, carport and a new 12 ft. x 12 ft. room addition. The style and color will match the existing home with windows and doors matching. Carport to have open vigas. With no compliance issues the committee approved of this wall with the following stipulations.
a. Stucco color shall match the color of the home.
b. Any exterior lights shall be downward shielded.
c. Flat roof surfaces in project are to be either torched down or similar construction so as to match the roof style of the home.

2. UBL # 15412, Mary Zimmerman, 9 Bonito Court, with variance request to allow for her existing coyote fence to encroach17 foot into the 50 foot roadside setback, along with plans to reduce the size of fenced enclosure space by 1720 sq. ft. so as to come into compliance with the covenants relative to the enclosure space not to exceed 4000 square feet. The Architecture Committee had to deny this request, as it is not in their purview to approve of variances. They also, however, voted to recommend approval of the variance request to the Board due to the following facts:

1. The area of fence encroachment has been existing on the lot for over 10 years.
2. The resident has cooperated with the ECIA in terms of reducing the height of her existing fence down to 6 feet, as well as with the removal of another part of encroaching fence that was on the lot.
3. Additionally the fact that the area of encroachment is fully landscaped and has a mature tree enclosed in the encroachment area is further reason to allow for this encroachment.

The stipulation attached to this recommendation is that the resident shall reduce the amount of her overall enclosure space down to 4000 square feet by the reduction of 1720 square feet of fenced enclosure space on the east side of the lot, and that this resident will allow for a representative of the ECIA to verify that this reduction has been properly executed in a timely manner.

3. UBL # 22707, Kent and Eyahnna Magner, 28 Monterey Road, with a re-submission of plans for a wall that was granted approval in 2014 but the resident was not able to complete the wall in the allowed time frame or even after and extension had been granted. The wall itself is mostly done but the color coat has not been applied. This is a requirement under Section 7 of the Covenants when a project has not been complted and an extension has already been granted. The Committee voted unanimously to re-approve of these plans with the stipulation that the wall must be completed within 6 months or no later than June 17th, 2016.

4. UBL # # 31625, Jennifer Coburn and Laura Weinberg, 10 Monte Alto Place, with plans for a two block stucco walls with two wood gates. Total enclosure space on the lot will be 3990 sq. ft. With no compliance issues the committee approved of this wall with the following stipulations.
a. Stucco color shall match the color of the home.
b. Resident shall call ECIA to verify that the fence does not encroach into the 20 foot setback.

5. UBL # 15305, Gregory Petrovic, 35 Aventura Road, with plans for enclosing of old garage and adding two windows in new wall. A new garage was built by the resident making this project approvable. Resident will be using complaint windows to match those in home. With no compliance issues the committee approved of this wall with the following stipulations.
a. Stucco color shall match the color of the home.
b. Any exterior lights shall be downward shielded.

6. UBL # 10209, Greg Thomas, 12 Encantado Circle, with plans for a 6 foot tall cedar slat fence with wood gate to screen the water cisterns. Total amount of new enclosure is 800 sq. ft. with an existing 800 sq. Feet on lot for new total of 1600 Sq. Feet. With no compliance issues the committee approved of this wall with the following stipulations.
a. Resident shall stake out the fence location and contact the ECIA, before construction begins, to ensure that there are no setback encroachment issues.
b. Stringers to be on the inside of the fence.

Other Business:

1. The Committee discussed the status of the revised Eldorado Guidelines revision process and they are hopeful that when they meet with the Board in January that this can be discussed at that time.

2. The committee discussed the status of the online Variance Request form and voted to have web master Jack Arnold proceed to make the two new forms active on line. Mark agreed to write a short vista article making this public knowledge.

3. The committee discussed various ways to help educate residents, as well as contractors, on the need for ECIA review of stucco and window projects, before they begin. Committee member, Steve Taratula, volunteered to work to come up with a list of local stucco and window companies that we can reach out to and will communicate his findings to the committee. As well, the idea of adding some kind of note to the annual assessments was mentioned and Mark will run this idea by GM, Brenda Leonard.

4. Vice Chair Dave McDonald made a motion to pass along a recommendation to the Board to nominate our Committee candidate, Robert Miller, to become a new member of the committee. Due to the fact that Robert has attended the required three meetings, and has strong desire to be part of the committee, this motion was seconded by Steve Taratula and passed unanimously. This will be forwarded to the Board for consideration at their January 21st Meeting.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8: 25 PM

Submitted By:

Mark Young, Staff Liaison __________________________Date: __________________________