Minutes - Architecture Committee

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of April 10, 2018 DRAFT 1

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, April 10th, 2018 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair -Katherine Mortimer, Co-Chair Gary Moran, Steve Taratula, Casey Cronin, Larry Ward, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.


RESIDENTS:
There were 5 residents attending the meeting and one guest.

 

Consent Agenda Approvals:

UBL#         Address:               Resident           Nature of Project:                   Details:
32302     4 Verano                Dr. Marti Zieg           New windows              Compliant styles
30823   31 Cuesta Road      Paul Wantuck           Restucco                     Compliant color Buckskin

NEW PLANS FOR REVIEW:

1.. UBL # 3-07-21, Robert and Cherry Payne, 103 Monte Alto Road with plans for a Low profile Roof mount solar array. The parapets are 17 inches tall and the system will not be visible over the parapets and as such this plan was approved with the following stipulations:
a. Resident shall contact the ECIA at the time of installation of the panels to ensure that the they are as approved.

2. UBL# 1-59-27, Joseph Johnson, 14 Tetilla Road, with plans for a Wooden Play Structure in their backyard. The structure will be 158.8 sq. ft. in size and 11’2” tall. This plan was approved with no stipulations.

3. UBL# 1-54-26, Vincent Yermal, 44 Aventura Road, with plans for an Earth berm and plantings for RV screening on his lot. Additionally they are covering the RV with an earth toned cover. This plan was approved with no following stipulations:

4. UBL # 3-32-08, George and Berry Rutter, 8 Moya Loop, with plans for a 6 foot tall Coyote and stucco/pilaster fence with 3 gates of same construction. The total amount of new enclosure will be 2450 sq. ft. with existing enclosure on lot of 360 sq. ft. for a total of 2810 proposed enclosure sq. ft on the lot. There are also plans for a 140 sw. foot all wood pergola to be located on the fenced enclosure area. This plan was approved with the following stipulations:
a. Stringers to be on the inside of the fence.

 5. UBL#1-34-03, Jennifer McLarney, 17 Mimosa Road with plans for a 130 sw. foot deck and a 4 foot tall wood post and wire fence for dog containment. The fence will have 1375 sq. ft. of enclosure and have gates of the same construction. With only 644 sq. ft of enclosure already on the lot the total proposed enclosure will be 2019 sq.ft. This plan was approved with the following stipulations:
a. Resident shall call the ECIA to verify the distance to the property line before construction begins.

 
Other Business:

1. Claudia Borchert, Santa Fe County Sustainability Manager, came to inform the Architecture Committee of County plans to go to bid on a 55 kW ground based solar system for the Eldorado Senior Center. The proposed and most feasible site is in an island between Avenida Torreon and the Library. The Committee discussed other possible locations that would be less impactful, but to budget constraints and existing infrastructures this seems to be the best location. The committee provided many suggestions to make a large ground based array less visually impactful including a fence, landscaping, and a lower array height. She pointed out that she would do her best to communicate further progress on this project to the ECIA, so that the ECIA Staff can make the community is aware of this project. She also pointed out that there will be an upcoming public forum at the senior center regarding this project.

2. Board Liaison, David McDonald, brought up the point that the Board will be voting on the new requirements for New Homeowners that requires neighbor notification and he needed the exact wording on what the type mailing is required and Mark Young verified that this was certified mailing.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:50 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of March 27th, 2018 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, March 27th 2018 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair -Katherine Mortimer, Casey Cronin, Larry Ward, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 6 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#             Address:                                Resident:             Nature of Project:                                      Details:
10804      47 Camerada RD.                Mark Young       White Silicone Roof on Roof  Tall parapets and no visibility to neighbors
14114      64 Avenida De Compadres  Ben Mittleman    Restucco                                  Compliant color Torreon

 

OLD BUSINESS:

1. UBL# 3-32-06, Randall Engle, 12 Moya Loop, Ground based solar PV system – site visits were done on 3/14.18. The committee discussed this system at length and member Casey Cronin initially made a motion to not require that the resident shall be required to plant trees to screen the array. After extensive discussions on the current guideline requirements to screen ground based arrays, this motion was withdrawn. Member Larry Ward then moved that the plans be approved with the following requirements and this was seconded by Nina Harrison and passed unanimously. These requirements are as follows:
a. The system can be positioned in the location shown on the original plans or moved up to 40 feet eastward.
b. Trees shall be planted (up to 3) to screen the array from Moya Loop or resident may request an amendment to the screening plans, if, after installation, a different screening plan is desired.

NEW PLANS FOR REVIEW:

2. UBL #14101, Nathaniel Benton, 19 Balsa Road, with plans for adding 4 awnings to the outside of his home. The color is earth toned to match the stucco color. These plans were approved with no stipulations.

 

3. UBL# 3-16-03, Eric and Jessica Stewart, 40 Monte Alto Road with plans for: 1. Rebuilding 40 feet of existing fence. 2. Adding wood post and wire fence at 5 foot tall and 100 feet long. 3. Adding pergola of all wood construction. These plans were approved with the following stipulations:
a. Homeowner shall call the ECIA, after new fence is staked out, but before construction begins to ensure that the setbacks are being respected.
b. Stringers to be on the inside of the fence.

4. UBL# 1-38-11, Eric Lendl, 31 Domingo Road, with plans for a Greenhouse with two variance requests due to distance from home and a height of 10 feet tall. The details of these requests are as follows:
1.) Building a 128 Sq. Ft. greenhouse more than 15 feet from the home at distance of 70 feet and in an area well screened by natural vegetation. The structure will be made of redwood and a plastic glazing and be 10 feet tall. This requires a variance from section 9.3.1 of the Guidelines, which are detailed as follows:
9.3.1. Shall be sited within fifteen (15) feet of the dwelling house.

2.) These plans also require a variance from Section 9.3.2 of the Guidelines for exceeding 9 feet in height, which is detailed as follows:
9.3.2. Shall be no larger than 128 square feet and shall not exceed nine (9) feet in height. The greenhouse will be of redwood and plexi-glass design and located in a well vegetated part of the lot. While the Committee cannot approve of such variance requests, they are recommending approval of the two requests as follows:
a. The variance request to allow for the 10 foot height they feel is justified as per 5.1 of the General Guidelines for Consideration of Common variances as the structure will not block any neighbor’s views.
b. The second variance for the distance from the home at greater than 15 feet they feel is justified due to reason 2.2 of the General Guidelines for Consideration of Common variances which recognizes that there is natural vegetative screening on the lot in the proposed location to lessen the visual impact of the structure.

5. UBL # 2-10-10, Tamara Burgh. 2 Enebro Place, with plans for a 216 sq. ft. addition for storage and a wood frame cat enclosure. These plans were approved with the following stipulations:
a. Resident shall verify that the screen material is compliant with ECIA building materials before installing.
b. Stucco shall match the color of the home.
c. Any exterior lighting shall be downward shielded.

 

6. UBL# 2-15-25, Justin and Alisha Poehnelt, 12 Espira Court, with plans for a 3.45kW ground based solar PV system. The system will be well screened by natural vegetation and 17 ft. 6 inches long by 6 feet 6 inches tall. These plans were approved with the following stipulations:
a. Resident shall call the ECIA, before installation, to verify the distance to the property line.


7. UBL# 1-22-13, Phil Young, 22 Encantado Road, with plans for a roof Mount PV system with the system being 8 inches taller than the parapets. These plans were approved with the following stipulations:
a. Resident shall call the ECIA, at time of installation, to verify the distance over the parapets is as was approved.


8. UBL # 3-44-08, Monty Vandermay, 13 Palacio Road, with plans for adding an attached 2 Bay Garage that will be 1000 sq. ft. The structure will match the home and these plans were approved with the following stipulations:
a. Resident shall call the ECIA, before installation, to verify the distance to the property line.
b. Any exterior lights shall be downward facing.
c. Stucco shall match the color of the home.

 

9. UBL #2-12-16, Mike Saladen, 12 Carlito Road, with plans for a 6 foot tall and 80 foot long coyote screening fence. There is no enclosure created by this fence. These plans were approved with the following stipulations
a. Resident is required to add a break to the fence to meet the guideline requirements for screening fences and consult with the ECIA before doing this.
b. Stringers to be on the inside of the fence.

10. UBL # 2-28-04. Joe Hutchinson, 2 Chapala Road, with plans for a 228 sq. foot addition to existing art studio. The structure will match the home and these plans were approved with the following stipulations
a. Stucco shall match the color of the home.
b. Any exterior lighting shall be downward shielded

11. UBL # 1-16-07, Marcia Merrow, 14 Camerada Road, with plans for 3 steel gates to replace existing wood gates. These plans were approved with no stipulations

12. UBL # 3-50-13, Ken Giles, 2 Esquina Road, with plans to enclose the existing front patio area of the home with a screened enclosure. This will include the addition of an exposed adobe knee wall, dark gray/metal screening and bronze storm door. The structure will match the home and these plans were approved with no stipulations


Other Business:

1. The Committee asked Mark to add that the issue of Ground Based Solar arrays be added to the ongoing Guidelines Review Matrix.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:30 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of March 13, 2018 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, March 18th 2018 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair -Katherine Mortimer, Co-Chair Gary Moran, Steve Taratula, Casey Cronin, Larry Ward, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 5 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#                      Address:                        Resident                       Nature of Project:         Details:
12612      18 Casa Del Oro Loop      Michael Vonderheide        Tan Silicone Roof
31620        1 Monte Alto Place          Thomas Schalch               New doors and windows Complaint style single hung
22223      24 Esquila Road                Michael Baron                   Changes to approved garage plans Changes to garage door 
15504        7 Dulce Road                  Lori Ketterman                  New Windows and door Complaint style

 

NEW PLANS FOR REVIEW:

1. UBL #11403, Barry Lerner, 3 Azul Loop, with plans for a wood post and wire dog run behind home and a variance request for 2 foot tall coyote driveway liner inside the front 50 foot setback. The committee was able to approve of the wood post and wire dog fence with the stipulation that the fence dimensions are 30’ x 30” with the boot heel area as well and not to exceed 1100 sq. ft. of enclosure. The resident or builder is required to contact the ECIA before construction begins to verify the size is as was approved. The Committee, however, cannot approve of the other shorter driveway liner/ fence due to it requiring a variance. They are recommending approval of the this variance request for a 4 foot encroachment into the 50 foot roadside setback due to the fact that it is required for safety and this is the only logical place on the lot to place this fence. The ECIA Board for review at the March Board Meeting with the following stipulations:

a. The fence shall have the stringers on the inside of the fence to face the home.

 

2. UBL # 2-23-15, Jurgen Antmann, 16 Herrada Road, with plans and a variance request to build 2 screening fences within the 30 foot rear setback. While the committee cannot approve of variances they are recommending approval to the ECIA Board for review at the March Board Meeting due to the fact that these are required for privacy for both the resident and neighbors. A variance had been approved for a shed and fence that encroached in to the setback in 2017 but these fences are further required for privacy from the neighbors and to potential buyers of the home. The reason for the placement of these fences to encroach into the 20 foot rear setback are that the north leg of the fence must be in this location to shield window views to the neighbors, and the southern leg of the fence is justified to be in the setback to preserve the life of a tree. The stipulation attached to this recommendation is that the stringers should be on the inside of the coyote fence.

 

3. UBL # 3-26-19, Martha and Ken Simonson, 28 Verano Loop with plans for a ground based solar array of 10 modules, more than 15 feet from the home but in a sheltered area. The committee approved of these plans with the stipulation that the resident shall contact the ECIA before installation to ensure that the distances are as approved to the property line.

4. UBL # 3-32-06, Randal Engle, 12 Moya Loop with plans for a 7.3 kW ground based solar array at a distance of feet from the home. The committee decided that a site visit would be required and two site visits were set up on March 14th to review this proposal on the lot.

 

5. UBL#35905, Richard and Susan Habakuk, 10 Condesa Road, with plans for small accessory structure and plans to move the exiting fence both out of the 20 foot setback and around the shed so as to screen it. The shed will have a brown roof and match the color of the home. The committee was able to approve of the project with the following stipulations:
a. Shed shall be painted buckskin to match the home.
b. Screening fence stringers to be on the inside of the fence.

The Committee also recommended that the resident seek a variance for an existing fence on the lot that encroaches into the 20 foot setback and that they would support this for BOD review at the April Board meeting.


6. UBL# 14609, Nina Gilbert, 1 Redondo Court, with plans to add 5 more feet in depth to an existing wood post and wire fence. The total new enclosure will be 310 Sq. Ft. for a grand total of enclosure on the lot of 3980 Sq. Ft. The committee was able to approve of the project with the following stipulations:
a. Stringers on the inside of the fence.

7. UBL #31731, Michelle Cobb, 3 Manzano Court, with plans to restucco the home in a compliant color cottonwood as well as plans to add a 6 foot tall coyote fence enclosing 3400 sq. ft. of enclosure. There will be two gates also of coyote construction. The committee was able to approve of the project with the following stipulations:
a. Stringers on the inside of the fence.

 

8. UBL # 16028, David Goodrich, 7 Antigua Road, with plans for a bedroom addition of 510 sq. feet to match the home and a block / stucco wall with new enclosure of 3281 New and a total proposed enclosure of 3791 on the lot. The committee was able to approve of the project with the following stipulations:
a. Resident shall call the ECIA to verify the distance of wall to property line.
b. Any exterior lighting shall be downward shielded.
c. Stucco shall match the color of the home and applicant shall confirm the color of their stucco.


Other Business:

1. There was no further business.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:30 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of February 27, 2018 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, February 27th 2018 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair -Katherine Mortimer, Steve Taratula, Casey Cronin, Larry Ward, Jolene Petrowski, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 6 residents attending the meeting and two guests.

Consent Agenda Approvals:

UBL#           Address:                  Resident                 Nature of Project:                      Details:
10230    50 Encantado Loop  Alexander Trust           Restucco Compliant color Champagne
16022     2 Antigua Place       Bob Hardy                   Restucco Compliant color Buckskin
15432    24 Aventura Road    JC McCarthy                Restucco Compliant color Hazelnut
32504    29 Verano Loop       Donna Bramucci           Restucco Compliant color Buckskin
16618      5 Recado Road      Patrick Smith               White Roof No visibility to neighbors
32601      3 Verano Way        Charles Jones              Restucco Compliant color Mosque
16609    19 Quedo Road       Fernando Blackfoot       Reroof with stucco Using compliant color tan

 

NEW PLANS FOR REVIEW:

1. UBL# 1-14-02, Barry Lerner. 3 Azul Loop, requesting approval for an existing 8 foot long coyote screening fence at a new home. It is 6 feet tall and well away from the 20 foot side setback. This fence was approved with the following stipulations:
    a. Stringers shall be on the inside of the fence.

2. UBL # 1-35-02, Richard Smith, 32 Mimosa Road with plans to restucco home and re-build fenced enclosure area to new style fence that will have stucco pilasters and a block base with coyote stringers above the cement block base. This fence was approved with the following stipulations:
  a. Stringers to be on the inside of the fence.
b. May use additional pilasters or other supports if needed, but any metal supports shall be on the inside of the fence.

3. UBL # 1-29-05. Mike Davis, 3 Cerrado Way, with plans for a 3.6 kw low profile roof mount PV array. There are a total of 10 panels with a system height of 13” off roof. With 16 inch tall parapets there will be no visibility to the neighbors. This system was approved with the following stipulations:

 a. Resident shall contact the ECIA at the time of system installation to verify the system installation heights.

4. UBL # 3-01-08, Peter Rasmussen, 12 Bosque Loop, Woodshop addition to existing home. This structure was approved with the following stipulations:
  a. Stucco color shall match the house color.
  b. Exterior lights shall be downward shielded.

 

5. UBL #3-60-08, Michael Thompson, 5 Condesa Road, with plans for a 176 Sq. Foot room addition to the home. This structure was approved with the following stipulations.
  a. Stucco color shall match the house color.
  b. Exterior lights shall be downward shielded.

 

6. UBL#1-46-09, Nina Gilbert, 1 Redondo Court, with plans to add to existing coyote fencing on lot. The fence is 5 foot tall coyote fence. Due to the fact that the plans were not to scale and there appears to be a potential encroachment issue of the western fence, the committee moved to deny this plan and ask the resident to come back to the ECIA with more accurate plans, preferably using the Lot Improvement Location Report or a more recent survey.

7. UBL # 3-05-24, Alexander Czeto, 1 Altura Road with plans for replacing shingles on part of home with red metal roof. The requested color is bright red from MBCI brand and the light reflective value is 49. Due to the fact that the color was very bright the Committee could not approve of this request and the resident then close the color Colonia red with an acceptable reflectivity rating and color.
This plan was approved with no stipulations.

8. UBL # 3-26-01, Harue Jones, 3 Verano Way with plans for a variety projects including a new wall, portal, gates, roof extension windows and doors. These plans were approved with the following stipulations:
  a. Height of front entrance gate shall not exceed 8 foot overall.
  b. All window frames shall be white to match and not a bright white.
  c. The tile on the entry door area shall be the approved ECIA color Terra Cota.
  d. Portal roof shall have parapets that are stuccoed to match the color of the home.
  e. Exterior lighting shall be downward shielded.

 


Other Business:

1. A representative from Positive Energy Solar was there for Solar PV plans for 28 Verano Loop, but due to the fact that the ECIA did not receive all the needed paperwork, this could not reviewed. At that time Casey Cronin made a motion to add this to the agenda for discussion and this was seconded by Steve Taratula and passed. Due to the fact that this had been warned to the neighbors, the Committee agreed that re-warning was not required and we should table these plans till the next meeting. A motion was made by Jolene Petrowski to table the plans and this was seconded by Larry Yard and passed unanimously.

2. Michael Baron of 24 Esquila Road was not on the agenda for this meeting but came to the Committee to discuss some changes to his plans for a garage that were approved in 2017 and under construction. The committee agreed that the changes were not problematic and that these changes could be handled via the consent agenda process and that the resident should re-submit these plans to the ECIA showing the proposed changes.

3. Board Liaison, David McDonald, said that the revised application procedure for how to handle new home plans was sent back by the Board for clearer and more quantifiable wording about what neighbors as required to be notified. The committee agreed to use the same wording as used with solar arrays and Mark will make these changes and re-submit them to the Board.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:00 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of February 13, 2018 DRAFT 1

TIME AND PLACE:   The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, February 13th 2018 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair -Katherine Mortimer, Co-Chair Gary Moran, Steve Taratula, Casey Cronin, Larry Ward, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.


RESIDENTS:
There were 6 residents attending the meeting.

Consent Agenda Approvals:

UBL#      Address:                      Resident                            Nature of Project:                          
32711    3 Conchas Court    Todd and Susan Handy         Restucco Compliant color Peanut
35808    29 Condesa Road  Todd Miller                             Restucco Compliant color Taos
12583   14 Cerrado Loop     Geoffrey Garvey                    Restucco Compliant color Straw

 

NEW PLANS FOR REVIEW:

1. UBL# 3-54-01, Jeffrey Wadolny, 2 Cagua Road, with plans for a Low Profile Roof Mount PV system. The system will be 13 panels and 4.7 Kw in size. With a system height of 13” off the roof and parapets of 19” tall, there will be no visibility of the panels. With no issues of compliance this plan was approved with the following stipulations:
a. Resident shall call the ECIA, at the time of panel installation, to verify the height of the system.

2. UBL # 3-36-5A, Ryan Ferguson, 7 Luna Drive, with plans for a wood post and wire fence. The total enclosure of the fence will be 2275 sq. ft and the fence will be 6 feet tall. With no issues of compliance this plan was approved with the following stipulations:
a. Resident shall allow ECIA to confirm distances of proposed fence to the property line to ensure that there is no encroachment.

 

3. UBL # 1-60-01, Paul and Judith Christini, 2 Tarro Road, with plans for a Steel Spiral Staircase that will be 11 ft tall, the same height as the top of the parapets. The stairs will be powder coated to match the color of the home. The Committee discussed this plan at length and it was pointed out that a similar staircase had been approved at 61 Balsa Road without a variance, due to the fact that this is allowed under section 3.2.3.2 of the Guidelines that states that “A minor element of a different approved architectural style shall be limited in size, shape, material and/or color so as not to become an overly prominent architectural feature on any façade or elevation.” Due to the fact that metal iron work is allowed under the Mexican Colonia Style, this plan was approved with no stipulations.

4. UBL # 2-19-05, Tom Anderson, 35 Alondra Road, with a variance request for encroachment of existing building into 20 foot side setback. The addition was approved by the ECIA in 2003 at a distance of 21 feet to the property line but a recent survey has revealed that the addition is actually only 14 ft. 9 inches from the properly tine and encroaches 5 ft. 3 inches into the 20 foot side setback. While the committee cannot approve of variances they are recommending approval of this variance to the ECIA Board due to the fact that this structure has been on the lot for more than 10 years. This variance request will be heard by the ECIA Board at their February 14th Board Working Meeting.

5. UBL # 3-58-04, Dave Markos, 37 Condesa Road with plans for changing size of coyote fence that was approved on December 13, 2017. The increase will change the width by 7 ½ ft and increase length by 10 feet. With no issues of compliance this plan was approved with the following stipulations:
a. Stringers shall be on the inside of the fence

6. UBL# 1-05-28, Emily Freedman, 2 Cerrado Loop with plans to replace a double garage door with single door, filling in the old garage bay with a stucco wall and adding window. With no issues of compliance this plan was approved with the following stipulations:
a. Stucco color to match house color.

7. UBL # 1-56-01, Amy Siegel, 97 Herrada Road with plans for adding a portal that is 10’ x 36’or 360 sq. ft in size. The design will match the original home and match the home’s color of sand. With no issues of compliance this plan was approved with the following stipulations:
a. Stucco color to match house color.
b. No exterior lights unless downward shielded.


Other Business:

1. The Committee discussed the content of the 2017 Committee annual report and after extensive discussion it was decided that Mark Young would work on this and submit it to Katherine for her review.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:25 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2018 Collective Architecture Committee Minutes

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of January 9th, 2018 DRAFT 1

TIME AND PLACE:   The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, January 9th 2018 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:  Attending the meeting were members: Co-Chair Gary Moran, Steve Taratula, Casey Cronin, Larry Ward, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, Alternate Board Liason, Jody Price, and Staff Representative, Mark Young. A quorum was established for this meeting. 

Announcements:   

1. Mark Young announced that the meeting was being recorded.


RESIDENTS:   There were 6 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#                Address:                               Resident                     Nature of Project:                        Details: 
16307      13 Sabroso Road                     Robert Bradway                Extension request                Approved to utility and state inspection delays. 
13805      54 Balsa Road                          Edward Harrison              Restucco                               Compliant color buckskin 
23320        4 Torreon Pl.                           Joan Shankin                   Restucco                               Compliant color Abiquiu
23320     18 Esquila Rd.                           John Amos               Stucco and Metal Roof Color        Complaint stucco color Taos                                                                                                                                                            and patina green for roof 
30303       5 Ensenada Drive                    Virginia Balenovic             Restucco                              Complaint stucco color Buffalo

NEW PLANS FOR REVIEW:

1. UBL# 3-53-31, Carolyn Thomas, 19 Cagua Road, with plans for an addition to home to 335 sq. ft. Additionally there will be a new portal and an addition to the existing yard wall with a gate with total proposed enclosure to be increased by 420 sq. ft for a total of 2100 on the lot. The construction design for all projects will match the existing home. The addition will have windows and match the existing home. With no issue of compliance these plans were approved with the following stipulations: 
     a. Stucco color to match the color of home.

2. UBL # 12314, Jerri Fudge, 1 Alcalde Road, with plans for an 8 foot tall coyote fence to screen the RV on the lot. There is also a gate of the same construction on the north side planned for this RV. With no issue of compliance these plans were approved with the following stipulations:

    a. Stringers on the inside of the fence. 
    b. Resident shall contact the ECIA before work begins to measure and ensure that the 50 foot roadside setback is being respected.

3. UBL # 1-37-06, Alecia Otis, 12 Domingo Road with plans to replace a non-compliant steel gate on her fenced enclosure with a new complaint wood gate and seeking approval for an enclosure fence that was built without ECIA approval. The total enclosure on the lot created by the fence is 3800 sq. ft. Additionally, the resident is Restuccoing with the compliant color acabado, which is similar to the approved color sand. With no issue of compliance these plans were approved with the following stipulations: 
     a. Stucco color shall match the color of the home.

4. UBL # 2-18-16, Naimi Shea, under contract for the purchase of 4 Baya Court, with plans for adding new 4 foot tall wood post and wire fence for dog containment. The total size of the fence will be 400 sq. ft. of enclosure. The wire will be of a compliant 2” x 4” welded wire design. With no issue of compliance these plans were contingently approved with the following stipulations: 
     a. This approval is contingent upon the new resident presenting a copy of the new warranty deed (or closing paperwork) on the new home purchase to the ECIA. 
     b. Resident shall use 2” x 4” welded wire.


Other Business: 

1. Three Eldorado residents attended the meeting to discuss the fact that a new home is being built at 18 Esquila Road and they are upset with the loss of views due to the homes location as well as the fact that it does not contain many of the essential elements of a Norther New Mexico home as detailed in the Eldorado Guidelines. The house does have the required pitched metal roof and it does not exceed the maximum allowable height of 18 feet, but does not have some of the other essential elements. Mark Young pointed out that the while these are essential elements of this style of home, they are not required elements as part of the review process and he showed photos of other Eldorado Homes that also do not have all the required Norther NM Elements such as longer windows, shutters, etc. The committee discussed the potential for future new homes to block views and agreed that it would make sense on all future home to change the Architectural Review Process to include the following:

• Notification of affected neighbors via mail 14 days in advance of the meeting.
• Posting of a yellow notification sign on the lot, before the meeting, to inform neighbors of the upcoming meeting.
• A required site visit by the Committee on all new homes to the proposed site to see what impacts there might be on the neighbors. 
Mark Young will work on a revision to the plan submission requirements for new homes and this will be reviewed at the next meeting.

2. Mark Young pointed out that while the updated 2017 Guidelines require that earth berms are finished and not left as piles of dirt, as is the case on many lots, where the residents, after construction projects simply have left the piles and not properly landscaped them. He further pointed out that he had discussed this matter last year with the Committee and they recommended that he write a vista article during resident to remove such dirt piles or come to the ECIA with a plan to landscape them. He did write such an article for the June Vistas that discussed the new 2017 Guideline requirements but to date we have seen little to no response from redidents in trying to remove or landscape these dirt piles. Mark reported that he will be doing a more detailed Vista Article in February of 2018 on this issue and he hopes that residents will read it and take actions to clear up these dirt piles, in order to avoid possible future enforcement actions.


FINAL ORDER OF BUSINESS: 
There was no further business.

The meeting was adjourned at 8:25 PM

Submitted By:

Mark Young, Staff Representative

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of January 23rd, 2018 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, January 23rd      2018 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:03 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair -Katherine Mortimer, Steve Taratula, Larry Ward, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 2 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

34705

2 Juego Court

Ingela Lemperg

Replacement of 7 new windows and 2 doors

Compliant Design

14030

4 Balsa Court

Charles Lawhun

White and tan Silicone roof

White and tan silicone roof (Tan where there is visibility to neighbors)

         

NEW PLANS FOR REVIEW:

  1. 1. UBL# 3-05-08, Bruce Shaffer, 33 Altura Road, with plans for adding 10 more ground based PV solar panels to his existing solar system. The panels will be on one array and be to the south side of the current array. Total size of the new array is 20 feet long and 49 1/8” tall.  Due to the fact that this new array will be located in front of the existing arrays, and will not be a visual disturbance for the neighbors, this plan was approved with no stipulations.    

 

  1. UBL #3-15-06, William Davis and Willi Haye, 4 Valencia Loop, with plans for adding a 48 sq. ft. small accessory structure, behind their studio, at a height of 7 feet. Screening for shed will be provided by the resident planting 4 Chamissa behind the shed, as shown in the site plan.   The shed will be painted to match house color of adobe.  Shed will be located   3 1/2/ feet below grade.    With no issues of compliance this plan was approved with the following stipulations: 
  2.  Shed shall be painted to match the color of the home and if the roof is not dark brown, or is reflective, resident shall paint the roof also to match the color of the home.

Other Business: 

   

  1. The Committee further discussed the proposed new wording on the Architecture Plan Submission form requirements for new homes and Chair, Katherine Mortimer,  felt that we may outstepping our authority to require a yellow sign posted for each new home, due to the fact that this is not being done for other projects, except for solar.  Additionally,  she pointed out to the Committee that they could also be outstepping our authority as a Committee to deny approval to a new home that has met all of the other Covenants and Guidelines requirements, should a neighbor was not happy with the siting of the home. It was decided the following would be fair and justified requirements for new home applicants:
  1. New home applicants shall be required to mail written notification of planned home’s Architectural Committee Review (location, date and time)  to adjacent neighbors, via US Mail, at least 14 days in advance of the meeting.   Applicants shall also be required to provide proof of these mailings to the ECIA in advance of the Architectural Committee’s review of these plans.
  2. A site visit may be required for the proposed site to see what impacts there may be on adjacent neighbors.
  1. The Committee again discussed coming up with a format for the next review of the Guidelines, in order to ensure that all guidelines requirements clarify wording in the covenants, but do not conflict with or outreach beyond the covenant wording. No decisions were made other than the fact that we will likely want to break this down by section for individual members review. Mark Young agreed to also approach members who were not there to see if they wanted to take a lead in this effort. 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:30 PM

Submitted By:

Mark Young, Staff Representative