Minutes - Architecture Committee

2017 Collective Architecture Committee Minutes

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of December 12th, 2017 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, December 12th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair -Katherine Mortimer, Steve Taratula, Casey Cronin, Larry Ward, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 2 residents attending the meeting and no guests.

Consent Agenda Approvals:

UBL#      Address:                Resident                 Nature of Project:                         Details:
34103   5 Melado Drive     Lauren Brubaker        White roof             Inspection of roof showed no visibility of flat roof surface

NEW PLANS FOR REVIEW:

1. UBL# 3-53-04, David McCaffrey, 7 Avila Road, with plans for wood post and wire fence of complaint wire 1596 sw. ft. of enclosure. With existing enclosure on lot there will be a total of 2226 sq. ft. of enclosure on the lot. While the original plans were approved with gates of the same construction style, the resident did follow up with the ECIA on December 12th and decided to remove the larger of the two fences from the plans. With no issue of compliance these plans were approved with no stipulations:

2. UBL 3-58-04, David and Nancy Marikos, 37 Condesa Road, with the following plans:
  a. Plans for a 5 ½ foot tall coyote fence that will enclose 2940 sq. ft of enclosure space. The fence will have two gates of same construction
  b. Plans to add to the existing coyote screening fence on east side of home by adding another 20 linear feet of fencing at 6 feet tall.
  c. Additionally the resident had plans for an all attached wood pergola with open latilla roof. The size of the pergola will be 23 w x 15d and 9 ft. tall for 346 sq. ft. With no issue of compliance these plans were approved with the following stipulations:
     a. Stringers on the inside of both fence projects.

 

Other Business:

1. Committee members then briefly discussed the most logical approach would be to start the next review of the guidelines process and Chair, Katherine Mortimer, asked committee members to think about the best approach and we would talk about it in 2018.

2. In a recap at our final meeting of the year Chair, Katherine Mortimer, pointed out that two outstanding issues that the ECIA should address in 2018 are:

• The need for further research of possible existing fence encroachments of ranch fences onto residents lots on the outside lots of Eldorado, where they meet other lands. The concern here is that these ranch fences may be encroaching onto resident’s lots and unless it was addressed these encroaching fences could be grandfathered into the future due to the laws of prescriptive easements.

• There are many utility easements in Eldorado that will likely never be used and the ECIA should look into vacating those easements so that the ECIA has more power to approve of project variances that are in those easements.

3. Lastly the committee discussed the importance of continuing to work on a photo/digital library of visual examples of project structures (such as fences, walls, pergolas, Ramada’s, etc.) that are totally in compliance should be continued. Such photos could be used in the offices to show residents as well as left at the library for review. They would have to be in some kind of document. Such documents could also be added to the Architectural Pages of the Eldorado website. Other ideas for such photos would be to make such a document as an appendix to future Guidelines, as well as possible active web links to appropriate parts of the Guidelines, that could be on the website. Mark Young reported that he has already started taking photos of such compliant structures.

These topics will be discussed more at future meetings.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:30 PM

Submitted By:

Mark Young, Staff Representative

 

 Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of November 28th, 2017

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, November 28th 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair -Katherine Mortimer, Co-Chair Gary Moran, Steve Taratula, Casey Cronin, Larry Ward, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 5 residents attending the meeting and two guests.

Consent Agenda Approvals:

UBL#    Address:                        Resident                        Nature of Project:                                     Details:
11207   42 Encantado Road      Craig Gleason          Re-Roof with White Membrane    Consent approval with stipulations
34906   9 Lauro Road                Steffani Cochran      Re-Roof with White Membrane    Consent approval with stipulations

NEW PLANS FOR REVIEW:

1. UBL# 3-53-11, Glenn and Barbara Wright, 3 Avila Court with plans for a four season’s sunroom addition to the home. The structure will be 8’ x 10’ and 8 feet tall. It will have a sandstone frame and roof to match the color of the home of El Rey Casa. With no issue of compliance these plans were approved with the following stipulations:
a. Resident is required to have the manufacturer or contractor reduce the roofs reflectivity to a low reflective or matt finish.
b. Resident shall use the lighter colored wall sample so as to match the color of the stucco.
c. Should there be exterior lights added they shall be downward shielded.

2. UBL 2-10-07. Kathleen Weidner, 4 Enebro Place, are adding a front entry area to the front of the home to match the color and style of the existing home, and modifying two previously approved portals to solid roofing (from an original open roof design) with a metal roof in color weathered copper. With no issue of compliance these plans were approved with the following stipulations:
a. Color of new front entry portal stucco to match the color of home.
b. If this is actual Copper roofing it shall have an accelerant applied to decrease reflectivity.
c. If the roof is not actual copper than it shall have low light reflectivity.

 

Other Business:

1. Resident David McCaffrey, of 7 Avila Road, had submitted fence plans to the ECIA for review but they were too late to be included on this meeting’s agenda. The committee reviewed the plans and, while they could not approve of then at this meeting, they felt that the plans were complaint, advised the resident that any work he does was at his own risk, and asked the resident to come back to the December 12th meeting for formal approval of these plans.

2. Committee members discussed the issue of residents applying the tan silicone membrane product on the outside of walls and this was not in compliance with the intent of the new guidelines for white roofing and that section 6.2.4.1 should be modified in the next Guideline revision to clarify that outside walls of parapets shall not have the tan silicone roofing product applied to them.

3. Committee members then discussed what the most logical approach would be to start the next review of the guidelines process and Chair, Katherine Mortimer, asked all to think about the best approach and we would talk about it at the December 12th meeting.

4. Due to issues with contractors not always completing projects, as approved, and at times that are not in compliance wieth the Covenants and Guidelines, David McDonald and others agreed that some kind of signed document (that was signed by the Resident and the Contractor) agreeing to the terms of the plans, would be beneficial and that we should question our attorney is such a document would be legal and enforceable. Mark Young will research this and report back to the Committee. Additionally the following ideas were brought up as a way to promote complaint structures:

• Have an open house for residents and bring in contractors to talk about specific projects, such as the silicone roofing membranes, so they know of the correct way to complete such projects.
• Take photos of projects that were done correctly and are in full compliance and post these photos on the website and have them available for residents to review in the office.

These topics will be discussed more at future meetings.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:25 PM

Submitted By:

Mark Young, Staff Representative

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of November 14, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, November 14th   2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair -Katherine Mortimer, Steve Taratula, Larry Ward, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 5 residents attending the meeting and two guests.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

35104

9 Esquina Rd

Vivian Smith

Restucco

Compliant color Buckskin

31620

1 Monte Alto Place

Thomas Schalch

Restucco

Compliant color Acoma

20617

1 Dovela Court

 Jill Aguilar

Restucco

Compliant color Pecos

21825

13 Alondra Road

Eric Conrad

Re-approval of pergola project that was approved in 2017

No changes to project

NEW PLANS FOR REVIEW:

  1.  UBL#10409, Sharon O’Callaghan, 17 Encantado Loop, with plans to replace an older chain link fence with a block/stucco wall. Additionally, she will be pouring a concrete slab for a patio and removing an older deck and associated railings.  With no compliance issues these plans were approved by the Committee with the following stipulations: a. Wall color shall match the color of the home.
  1. UBL #347410, Dennis Carril, 3 Juego Place, with plans for a 10 x 10 small accessory structure and also adding a 6 foot tall screening fence to screen the shed. The shed is 8 feet tall and will be painted to match the color of the home. With no compliance issues these plans were approved by the Committee with the following stipulations:   a. Resident . shall paint the entire structure (including roof) to match the color of the home. b. Stringers must be on the inside of the fences.

    

  1. UBL#15410, 12818, Edward Jones, 7 Casa Del Oro Court with plans to build a roof for a storage area that will be 7 ½ feet tall and use tan composite shingles. The structure will mostly be hidden behind the home.  This plan was deleted from the agenda at the residents request and was not reviewed by the Committee.

 

  1. UBL # 13004, William Murray, 29 Cerrado Loop, with plans for a 8’ x 6 ‘ x 5 foot tall shed that is currently at another residents home.   The structure will be screened by existing vegetation. With no compliance issues these plans were approved by the Committee with the following stipulations:    a. Resident shall paint the entire structure to match the color of the home.
  1. UBL#22101, Joseph Bova, 2 Gavilan Court, with requested changes to his studio workshop project that had been approved earlier in the year. The natures of these changes are to add 40 sq. ft. to the existing studio workshop project to a new size of 368 sq. ft, increasing the height of structure to 15 feet tall and adding 3 awning windows to the project to match the other windows. With no compliance issues these plans were approved by the Committee with the following stipulations:   a. The same conditions apply as per previous approval. 
  1. UBL#15510, Steve Saylor, 19 Dulce Road, with plans to add a 25 foot long adobe wall at 3 feet tall next to his home. There will be a wood gate. The color of the wall will be left natural Adobe. With no compliance issues these plans were approved by the Committee with no stipulations.

 

  1. UBL #Eldorado Area Water and Sewer District, with plans for a new maintenance structure at the corner of Highway 285 and Avenida Eldorado.  While this project does not tall under the purview of the ECIA Architectural Review, they want to review the plans with the Committee and get any comments from them or residents about this proposed new structure.  The Committee reviewed the plans and made the following recommendations:  a. That the north end of the building roof line is constructed to match the south side of the structure not be made of roofing material, but rather look like the earth toned wall panel material.  b. That the metal roof has a low light reflectivity value and be of a color that would be compliant with the Eldorado Metal Roof Colors.  c. That they ensure that they color of the premade wall panels are of a color that would be compliant with the Eldorado Stucco Colors.

Furthermore Resident Jean Crawford asked the project manager to ensure that the road access off Avenida Eldorado is not an issue with the county.  Project Manager, Steve King, pointed out that the next step in the review process will be a public review with the county and he will let the ECIA know of the date so that the community is made aware of this.

   

  1.  UBL # 32618, Ronald Voyles, 30 Verano Loop, with plans for a 4 foot tall wood post and wire fence with two gates of the same construction style. The total enclosure on the lot will be 2132 sq. ft. The resident will use complaint welded steel wire.  With no compliance issues these plans were approved by the Committee with the following stipulations:   a. Wire shall be of a compliant square or rectangular design and not have loops on top as shown on the photo submitted.
  1. UBL #14737, Betsy Libowitz, 4 Estambre Court, with plans for increasing the height of the existing wall on her lot to 6 feet tall for pet containment. The total enclosure of the area is 4000 sq. ft.   With no compliance issues these plans were approved by the Committee with the following stipulations:   a.   Wall color shall match the color of the home.

       Other Business: 

   

  1. There was no other business.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:05 PM

Submitted By:

Mark Young, Staff Representative  

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of October 24th, 2017

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, October 24th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Co Chair-Gary Moran, Casey Cronin, Steve Taratula, Jolene Petrowski, Larry Ward, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 8 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#      Address:            Resident         Nature of Project:      Details:
35306   11 Avila Road      Dana Atkins     Restucco            Compliant color
33115    3 Oriente Court   Joan Knall       Restucco            Compliant color

OLD BUSINESS:

1. UBL#35335, John Irvin, 27 Cagua Road, with a variance request to allow for the color white on his home that was applied without ECIA approval and is not an ECIA approved color Due to the fact that it is out of the purview of this Committee to approve of variances, they are recommending approval of this variance to the ECIA Board due to the fact that allowing for this color would not be contrary to the intent of the covenants. They are making this recommendation with the attached stipulation as follows:
a. Should the resident want to restucco or repaint this home in the future, they will 1st be required to come to the ECIA for approval of the final stucco color, before the color coat is applied.

2. UBL #15920,Annie Hoffman, 6 Antigua Road, with revised plans for adding a 10 x 12 foot shed on her lot and adding a 6 foot tall cedar slat fence for screening the structure, in addition to planting two trees on the south side for screening. The structure will be painted to match the color of the home and the roof will have brown shingles. With no compliance issues these plans were approved by the Committee with the following stipulations:
a. Stringers on the inside of the fence.
  b. Trim and body of shed to be pained one color to match the home.

NEW PLANS FOR REVIEW:

3. UBL#15410, Alan Hamilton, 5 Bonito Court, with plans for adding a 5.8 kW low profile – roof mount solar PV system. With parapets of 18 inches tall the arrays will be hidden from the neighbors view. With no compliance issues these plans were approved by the Committee with no stipulations:



4. UBL #22220, John and Amy Amos, 18 Esquila Road, with plans for a 1970sq. ft, new home with a metal pitched roof. There will be a 2 car garage and the homes color will be fawn. The color of the chosen metal roof is: With no compliance issues these plans were approved by the Committee with the following stipulations:
a. All lighting shall be downward shielded.
b. Resident shall confirm to the ECIA that the metal roofing shall be of a complaint color and of low reflectivity.

5. UBL#15401, Aimee and Sean Putnum, 1 Bonito Road, with a request for approval of an existing wood post and wire fence that was built without ECIA approval. The fence is 5 ft. 6 inches tall and encloses a total of 1929 sq. ft. With no compliance issues these plans were approved by the Committee with no stipulations:

 

6. UBL#32206, Susan Heller, 72 Verano Loop, with plans for a 6 foot tall coyote fence with a 4 foot gate of coyote construction. 50 feet long. . With no compliance issues these plans were approved by the Committee with the following stipulations:
a. Stringers on the inside of the fence.

7. UBL #31902, David Sorkin, 6 Moya Place, with plans for an 8 foot tall coyote RV screening fence at a length of 22 feet. Additionally the resident will be planting 3 - 8 foot junipers for southerly screening.
With no compliance issues these plans were approved by the Committee with the following stipulations:
a. Stringers on the inside of the fence.


8. UBL #12613, Tom Mauter, 20 Casa Del Oro Loop, with plans for increasing the height of an existing wall from 4 to 6 foot tall for dog containment. As well there will be a new front entry gate of wood construction at no more than 6 feet tall. The color of the wall will beg Suede to match the home. Total enclosure will be 894 sq., ft. With no compliance issues these plans were approved by the Committee with the following stipulations:
a. Color of new wall addition to match original wall and home.

9. UBL #31832, David Yard, 2 Joya Court, with a variance request to allow for a fence to remain 12 ft. 23 inches encroaching into the 20 foot side setback of the lot, due to the fact that the fence encroachment has existed since at least 1996 and it was in place at the time Mr. Yard purchased the home. Additionally the fence is 5772 sq. ft and 1772 sq. larger than the allowed enclosure space of 4000 sq. ft. for fences. Due to the fact that it is out of the purview of this Committee to approve of variances, they are recommending approval of this variance to the ECIA Board due to the fact that it has exited on the lot for over 10 years and without any enforcement actions. They also recommend that the Board notify the resident that since the ECIA cannot approve of any structures inside the 10 foot utility easement, that should a utility ever need to access this easement, the resident or a future buyer, may be responsible for the cost of moving the fence.

 

10. UBL# 34406, Robert Duncan and Jacqueline Kelly, 17 Palacio Road, with plans for a 2250 sq. foot enclosure area fence of wood post and wire construction. The height will be 4 feet tall and the wire will be of compliant 2 x 4 inch design. With existing enclosure on the lot the total proposed enclosure will be 3990 sq. ft. With no compliance issues these plans were approved by the Committee with the no stipulations:

Other Business:

1 The Committee heard from 3 different residents who had submitted project plans, after the deadline of October 18th. These projects were for 3 Juego Place, 17 Encantado Loop and 2 Gavilan Court. The Committee advised all 3 residents that their plans are required to be publically warned on the ECIA website, 1 week before any Committee meetings, and that these plans would be formally reviewed at the November 14th, 2017 AC meeting.

2. The Committee discussed the wording of Section 5.4.7 of the guidelines, concerning landscape and walkway lighting, in terms of the distance between them and the Committee charged Mark Young to do further research on this topic at other HOA’s and see if our requirements are fair and in line with other HOA’s.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:30 PM

Submitted By:

Mark Young, Staff Representative

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of October 10, 2017 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, October 10th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair-Katherine Mortimer, Casey Cronin, Steve Taratula, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.


2. RESIDENTS:  There were 7 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#           Address:                    Resident               Nature of Project:           Details:
12505     32 Encantado Road    James Lyons          Restucco          Compliant  color Sandalwood
10613     79 Camerada Loop     Phillip Balcombe    Restucco           Complaint Color Suede
34711     21 Juego Road            Steven Ruud         White  Roof        Approved
34011      2 Melado Drive           Susan Tanva         Restucco            Complaint Color Buckskin
33603      6 Luna Drive              James Jones         Restucco            Complaint Color Buckskin

NEW PLANS FOR REVIEW:

1. UBL# 35116, Keith Elhert, 3 Caliente Place, with plans for 2 - 24 feet long cedar slat screening fences on the east and west side of the home. The fences will be 6 feet tall and are for privacy screening. With no compliance issues these plans were approved by the Committee with the following stipulations:
a. Stringers on the inside of the fence.

2. UBL #15411, Geoffrey Tager, 7 Bonito Court, with a variance request to allow for an existing fence and other enclosure space to remain on the lot when the total amount of enclosure exceeds 4000 square feet with a total of 4084 sq. ft. Due to the fact that it is out of the purview of this Committee to approve of variances, they are recommending approval of this variance to the ECIA Board due to the fact that the structure has been on the lot for more than 10 years and there is no adverse impact on the neighbors due to the location of the fence.

3. UBL#30526, Dominic McBride, 4 Sombra Court, with plans for expanding his existing coyote fence by 130 sq. feet for a total enclosure of 940 sq. ft on lot. With a new wood gate. With no compliance issues these plans were approved by the Committee with the following stipulations:
a. Stringers on the inside of the fence.


4. UBL #35107, Cisi and Guillermo Carreon, 15 Esquina Road with plans for a 12 x 8 ft. shed at 9 feet tall. Color to be Torreon to match home with a tan shingled roof. They also plan to add a 6 foot tall cedar slat fence to screen the shed with a fence of the same material.
a. Stringers on the inside of the fence.
b. Shed should be all in one color and match the color of the home.
c. Resident should provide to the ECIA, within 14 days, documentation showing the total amount of enclosure on the lot.
d. Fence shall be on the north side of home and enclosing the proposed shed.

5. UBL#22223, Michael Baron, 24 Esquila Road, with a variance request to allow for the existing footings and proposed new studio to encroach 6 feet into the 50 foot roadside setback. Due to the fact that it is out of the purview of this Committee to approve of variances, they are recommending approval of this variance to the ECIA Board due to the fact that the lot has a double frontage that’s long and narrow and limits development. Additionally, there is vegetation on the lot that will help to buffer the new structures from the road.
.

6. UBL#35335, John Irwin, 27 Cagua Road, with a variance request to allow for a white stucco color that was applied without ECIA approval. Due to the fact that it is out of the purview of this Committee to approve of variances, and members wanted to see the color for themselves, it was moved by Jolene Petrowski and seconded by Steve Taratula that they table this plan until the next meeting so that committee members can do a drive by of the home to see the color for themselves.

7. UBL #15512, Deane Folsom, 22 Bonito road, with plans for adding false parapet to hide existing rooftop HVAC and ductwork. With no compliance issues these plans were approved by the Committee with the following stipulations:
a. Stucco color to match the color of the home.


8. UBL #34602, Lee and Donna Chiacos, 11 Duende Road, with plans for a new 54inch tall CMU wall and new rustic Ramada attached to home. The wall will enclose 500 sq.ft. The Ramada/portal structure will ne of all wood construction and will be 10 ft. tall. There are also plans to restucco the home in the color Buckskin. With no compliance issues these plans were approved by the Committee with the following stipulations:
a. Stucco wall to be in buckskin to match home’s restucco.
b. Ramada Roof shall be tan to match the color of the home’s roof.


9.UBL # 13008, Edward Debruyn, 37 Cerrado Loop, with plans and a variance request to build a new garage more than 15 feet from the home and at a distance of 34 feet. The structure will match the home in color and design. Due to the fact that it is out of the purview of this Committee to approve of variances, they are recommending approval of this variance to the ECIA Board due to the fact that this location allows for a clustering of the structures on the lot and avoids the steeper slopes and solar arrays on the other side of the home. The stipulation attached to this variance is as follows:
a. Resident shall build a connecting fence to connect the old garage to the newer one to match the existing fences on the lot.

10. UBL#15920, Annie Hoffman, 6 Antigua Road, with plans for a small accessory structure that is 10 x 12 in size and 8 ft. 1 inch tall. Color to match the home. Due to the fact that there was not adequate screening plans these plans were tabled by the committee with a unanimous vote.

 

11. UBL #33206, Randal Engle. 12 Moya Loop, with plans for a replacing older existing decking and railings that are in disrepair with Redwood. With no compliance issues these plans were approved by the Committee with no stipulations:
.

Other Business:

1. The committee further discussed the Guidelines for Common Variances for use by the board, and made some additional changes. This will go to the Board for their review at the October Board Meeting.

2. The committee further discussed the status of Architecture meetings around the holidays and due to not having a quorum for the December 26th meeting, this meeting is being cancelled. There will be a December 12th meeting and the next meeting will be on January 9th, 2018.

3. The Committee discussed recommending Larry Ward to become a new member of the Committee and Jolene Petrowski moved to recommend Larry and this was seconded by Steve Taratula and a unanimous vote followed. Board Liaison will bring this as s motion to the October Board Meeting for the Boards consideration.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:10 PM

Submitted By:

Mark Young, Staff Representative

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of September 26, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, September 26,   2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:02 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair Gary Moran, Steve Taratula, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 6 residents attending the meeting. .

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

34003

5 Avalon Place

James Gillium

Painting White under portal area

Approved

20508

8 Fonda Court

Karen Yinger

Restucco

Complaint color similar to Torreon

10303

14 Encantado Loop

Lonnie Lushy

Restucco

Complaint color La Luz

30210

13 Bosque Loop

Damon Altomare

Restucco

Complaint color Sto Suede

21907

31 Alondra Rd

Seth Gray

Restucco

Complaint color similar to Riverstone  

22133

6 Herrada Place

Greg Wightman

Restucco

Complaint color similar to Taos

31620

1 Monte Alto Place

Thomas Schalch

New Windows

Of Compliant design

NEW PLANS FOR REVIEW:

  1. 1. UBL# 13609, Martin Perea, 5 Domingo Court, with plans for a 120 sq. ft. small accessory structure that requires a variance due to the requested height of 9 ½ ft. tall. The structure will be screened with existing trees on the lot. Due to the fact that variance approval are out of the purview of this committee this request is being recommended to the ECIA Board for approval with the justification that the area is well screened and will not be contrary to the intent of the covenants. Additionally the resident could not find a shed of this size and under 9 feet in height.
  1. UBL # 30207. John Boyd, 19 Bosque Loop with plans for an enclosed fence in backyard with stucco pilasters. Height of fence at 4 feet and 3400 sq. ft of enclosure. This plan was approved with the following stipulations;
  1. Color of pilasters to match the color of the home’s stucco.
  2. Stringers to be on the inside of the fence.
  1. UBL #35107, Cisi Carreon, 15 Esquina Road, with plans for a new 112 sq. ft. enclosure fenced area made of cedar slat fencing. The existing enclosure on the lot is 1242 sq. ft for a total enclosure proposed on lot of 1354 sq. ft.   This plan was approved with the following stipulations; .
  2. Stringers to be on the inside of the fence.

    

  1. UBL # #33206, Randal Engle, 12 Moya Loop, with revised plans for a fence that had been approved but was built much larger than approved and with a different compliant materials. This plan was approved with the following stipulations;
  2. The stringers are on the inside of the fence.
  1. UBL#14205, Danny Danflous, 6 Jornada Loop, with plans for a 126 sq. foot small accessory structure at 7.5 feet tall.   The structure will have a tan metal roof and be 14 feet from the house. The structure will be screened with existing mature trees on the lot. This plan was approved with the following stipulations;
  2. Metal Roof shall have low reflectivity.
  3. Stucco to match color of home.

 

  1. UBL#22223, Michael Baron, 24 Esquila Road, with request for approval of a 6 foot tall RV screening fence that had been built without ECIA approval. The fence is 24 feet long and with a 4 foot gate and is made of wood slats. Additionally there are plans for a new studio and garage detached addition to the home. These plans were approved with the following stipulations;
  2. Stucco color to match home color.
  3. Any exterior lighting shall be downward shielded.
  4. Resident shall contact the ECIA, before construction begins, to ensure that the 50 foot setback is respected.

 

  1. UBL #16007, Ed Ebel and Stephen Stowel, 14 Tarro Road, with plans for a new 6 foot tall CMU courtyard wall with stucco color to match home in color Suede, and with metal gate. This plan was approved with the following stipulations;
  2.       Stucco color to match home color.
  3. Finish of metal gate shall be of low reflectivity.
  1. 8. UBL #35203, Etain O’Malley, 6 Avila Road, with plans for a small 24 sq. foot accessory structure close to the home in an area well concealed by trees. Height at 8 feet and color to match the color of home. This plan was approved with no stipulations.

9.UBL #23108, Stephen Quesada, 5 Monterey Road, with plans and a variance request to allow for a freestanding new garage to encroach 5 feet into the 20 foot side setback. The structure will match the design and color of the home. The committee agreed that a site visit was required and will be conducting a site visit to 5 Monterey Road to review this variance request with the resident on October 2nd.

  1. UBL#16307, Robert Bradway, 13 Sabroso Road, with plans for some design changes to his home that was approved earlier this year and currently under construction. The proposed changes include the removal of some decorative viga tails and a window and the addition of other viga tails and 4 glass block windows. These plan changes were approved with the following stipulations;
  2. Resident shall use small fixed pane windows in place of glass blocks

 

 

  1. UBL # 33828, Fernando and Carol Robles, 1 Puerto Road, with plans for a 38 foot long masonry / stucco wall with a wood gate. Height of the wall will be 6 feet tall. These plan changes were approved with the following stipulations;
  2. Color of wall to match the color of home’s stucco.

.

   Other Business:

  

  1. The Committee met with resident Eric (Xubi) Wilson of 35 Encantado Loop about the status of his large earth berms that are left on his lot from the recent construction project. Eric reported that he would be starting to sculpt the berms and begin plantings this fall. He reported that he would be leaving the one on the west side about the current height to act as a sound buffer for his neighbor, but that the height of the main berm would be reduced. He also would be asking his neighbors, via mail, to come to his home in the near future for a site visit to get their input as these berms.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:45 PM

Submitted By:

Mark Young, Staff Representative

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of September 12, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, September 12,   2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair-Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula,   Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 10 residents attending the meeting. .

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

12002

9 Fortuna Road

Brian Wheeler

White Roof Coating

Site visit showed no visibility

11412

60 Avenida de Compadres 

Ed Behrend

Restucco

Compliant color

22610

10 Reno Road

Linda Baine

Concrete Pad

No encroachment Issues

15915

1 Ladera Place

Thomas Shoen

Restucco

Compliant color Adobe

20901

17 Dovela Road

Fred Gerdes

Reroof with white Membrane

Site visit showed only visibility in one area and resident will paint that are tan

 22314

3 Alondra Road

Carolyn Bourassa

Replacing two windows

Of Compliant design.

34714

15 Juego Road

Joel Pearson

Reroof with white Membrane

Site visit showed no visibility

20508

9 Fonda Court

Karen Yinger

Small Access Shed

Small 20 sq. ft plastic storage shed that meets all the guideline requirements

NEW PLANS FOR REVIEW:

  1. 1. UBL# 32914, Joseph Duda. 4 Torneo Court, with a variance request to allow for a steel post and wire fence that was on the lot before his purchase in Additionally part of this fence and two sheds are inside the 20 foot setback and partially inside the 10 foot utility easement but never received ECIA approval or a variance.  This variance recommendation is being recommended due to the fact that the date of the steel post fence construction is not known and prior to 2000 such fences were allowable. Due the fact that the fence and  one of the sheds  been inside the 20 foot setback since at least since 1993, the Committee is recommending approval of this request to the Board.   
  1. UBL # 35604, Marcos Martin, 49 Condesa Road, with plans to modify the existing fencing on the lot by using latillas to extend the wet side screening and replacing the existing split rail fence in with latillas. There is not change to the enclosure on the lot. This plan is being approved with the following stipulations:
  2. Stringers to be on the inside of fence.
  1. UBL #13315, Carol and John Gogas, 1 Vista Grande Circle, with plans for an attached small addition to the home that will match the style and color of the home and have parapets. Due to the fact that this falls under the addition category no screening is needed.   This plan is being approved with the following stipulations: 
  2. Stucco to match color of home’s stucco.

    

  1. UBL #34701, Rocky Higginbotham, 2 Juego Court, with plans for 52 Sq. Ft. p[portal with Kiva Fireplace.  As well there are plans for a new courtyard to enclose the portal.  The color and style will match the exiting home.  This plan is being approved with the following stipulations: 
  2. Stucco color to match the color of the home.
  3. Any exterior lighting shall be downward shielded.

    

  1. UBL # 13903, Paul and Jo Power, 30 Balsa Road, with plans to add to an existing studio to make the entire structure 800 sw. ft. The new structure will be an office/guest room. There will also be an attached portal. The color of the structure will be Buckskin and match the exiting studio and home.  This plan is being approved with the following stipulations: 
  2.   Stucco color to match home.
  3. Any Exterior lighting shall be downward shielded
  4. This structure shall not have a kitchen at any time as this is a violation of the Eldorado Covenants.

 

  1. UBL#14812, Debra Henderlong, 12 Gaviota Road with plans to add 1095 more sq. ft to an existing fenced area and adding stucco pilasters to this new fence. The fence will be 4 foot tall with no gates. With existing enclosure on lot of 572 sq. ft for new enclosure on lot of 1667 sq. ft. This plan is being approved with the following stipulations:
  2. Stringers on inside.
  3. Stucco color to match homes stucco color.

 

  1. UBL #10616, Linda Smith, 40 Camerada Road, with plans for a wood post and wire 7dfence. 4 feet tall. Total enclosure of 1289 sq. ft. Gate of same construction and no issue of ensure on lot.    This plan is being approved with no stipulations: 
  1. 8. UBL #13106, James and Jeannine Isom, 36 Cerrado Lop, with plans for a cedar slat fence of 578Sq. ft. with other enclosure on lot of 3280, the proposed total enclosure on lot is 3858 sq. ft. Fence is planned at 6 feet tall with a fate of same construction. This plan is being approved with the following stipulations:
  2. Stringers on inside of fence.
  3. Resident must call the ECIA before starting fence for setback verification

   

9.UBL #35508, John and Valerie Barraza, 61 Condesa Road, with  plans for a coyote fence 6 feet tall and enclosing 1500 sq. ft of enclosure space.  There will be a 6 foot tall gate of the same material.   Additionally there are plans for the removal of split rail fence on the lot and using this wood in other projects on the lot.   This plan is being approved with the following stipulations: 

  1. Stringers on inside.

 

  1. UBL#13511, Darlene Davis, 14 Mimosa Road, with plans for a screen being made to screen her electrical boxes. The screen would be of horizontal wood slats. The resident was recommended to contact PNM to verify the distance that this structure should be from the wall as members believed it was 30 inches.  This plan is being approved with the following stipulations: 
  2. Stringers on inside.
  1. UBL # 35116, Keith Ehlert, 3 Caliente Place, with a plan re-submission for a wood post and wire fence that will enclose 2294 sq. ft. of enclosure. Additionally he has plans for 2 screening fence pf coyote construction that will help to screen materials and a trailer on the lot. This plan is being approved with the following stipulations:
  2. Stringers on inside of coyote fence.

     Other Business: 

   

  1. The committee reviewed the historic variances and possible new criteria for their review with Board Liaison David McDonald and made changes that they thought were applicable. Director McDonald will share this with the Board.
  1. Mark Young reviewed the fact that he and Director McDonald had approved of a small portable accessory structure under the consent agenda due to the fact that it is not a permanent structure and met all the requirements laid out for such structures under Section 7.4 of the Guidelines.  All agreed that this was the proper way to handle such requests as long as the requirements were met.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:35 PM

Submitted By:

Mark Young, Staff Representative  

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of August 22nd, 2017 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, August 22nd, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula, Nina Harrison, Jolene Petrowski, Board Liaison, Antone Forneris, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 10 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#      Address:               Resident           Nature of Project:                   Details:
33002  4 Tasa Place           Rita Linder             Restucco                     Close to compliant color desert rose
15101  41 Herrada Road    Gerry McCrea        Restucco                     Compliant color Buckskin
31515  4 Valencia Court      Sylvia Rodriguez   Tan Silicone Roof        White was visible to one neighbor
22127  4 Herrada Way        Stan Stearns          Restucco                     Compliant color buckskin

OLD BUSINESS:

1. At the ECIA Boards request, the Committee discussed the need to hold a site visit to the site to 16 Herrada Road to further review the variance request by resident Jurgen Amtmann to allow for existing encroachment of a shed and fence into the side setback. The residents were present the date chosen for the site visit was August 28th at 5:45 PM.

NEW PLANS FOR REVIEW:

2. UBL#10102, Michael Knarr, 47 Encantado Loop, with plans for a Large Accessory Structure of 624 sq. ft. The structure will match the home and use a wall as the connecting feature. Due to the fact that the structure will be more than 15 feet from the home this plan requires a variance request. The distance of the structure to the home will be 40 feet from the home, but only 9 feet to the existing detached studio on the lot. While the Committee could not approve of these plans, as it is out of their purview, they are recommending approval due to this the most logical site on the lot with natural screening. This recommendation for approval is being made with the following stipulations:
a. All exterior lighting shall be downward shielded.

 

3. UBL #10416, Katherine Mortimer, 31 Encantado Loop, with plans for a Ground mount solar array. (Chair Katherine Mortimer stepped down from the Committee for review of her plans and Vice Chair, Gary Moran, took over the meeting at this time. The array will be 7.37 kW in size, 36 feet long and 13ft. wide. Total max height is 7.5 feet. It will be screened by natural vegetation and the plating of two evergreen trees. With no issues of compliance these plans were approved with the following stipulations:
a. Resident shall plant at least two evergreens on the north side of array to screen the back of the array and shall water and maintain these trees to ensure adequate screening.

4. UBL # 12501, Martin Ruiz, 40 Encantado Road, with a variance request to allow for his driveway monuments to remain on his lot. These were constructed of fitted stone and require a variance due to the fact that they are located inside the 50 foot roadside setback and are 5.25 feet longer than allowed in the Eldorado Guidelines. Due to the fact that this committee cannot approve of variances, they could not approve of this variance, but are recommending approval to the Board for approval with no stipulations. The justification for this recommendation is due to the fact that there are site characteristics that ensure that the project will not be contrary to the intent of the covenants. Specifically, due to drainage and erosion issues, the monuments were built back more than 10 feet from the property line and extend further than 10 feet in length to prevent erosion of a dirt mound area.


5. UBL #14035, James Dunn, 15 Balsa Road, with plans for a 4.4kw low profile ballasted roof mount PV system. There are a total of 12 panels in 6 arrays across two parts of the home. With no visibility of the panels over the parapets these plans were approved with the following stipulations:
a. Resident shall contact the ECIA at the time of installation to ensure that that the panels are as approved.

 

6. UBL #31830, Thea Witt and Tom Maguire, 3 Joya Court, with plans for a lattice screen for his RV. The screen will be of a temporary nature and not secured into the ground. Vegetation will be planted on the lattice to help screen the trailer. The screen will be located partially in the utility easement area but not as a permanent structure and held in place by the L design and weighted bases. Since this technically is not a permanent structure (and without a foundation) the Committee approved of this screening plan. The clear stipulation to this plan approval being that due to a possible portion being located within the 10 foot utility easement, should a utility require access to the easement, the resident may be required to remove the screen during the period of work. A majority of the members approved of this plan with one no vote.

 

7. UBL # 21806, Jennifer Clement, 40 Alondra Road, with plans for a new block stucco wall at 6 feet tall max with wooden gates. Size of enclosure to be 2200 sq. ft. with existing enclosure on lot of 1350 for a proposed total of 3550 sq. ft. With no issues of compliance these plans were approved with the following stipulations:
a. Stucco Color to match the house. (Taos was the color.)
b. Stringers are to on the inside of the fence.

8. UBL #22112, Michael Cahill, 31 Gavilan Road, with plans for all new windows, restucco of entire house with compliant color Torreon and a plan for the reduction in size of the parapets by 8 inches to remove the decorative higher corners and make the parapets more even across. With no issues of compliance these plans were approved with no stipulations.

9. UBL #16004, Bill Winter, 8 Tarro Road, with plans for a studio addition with portals as well as a portal addition and new bath window. The structure will be connected to the existing garage. Color to match existing home. With no issues of compliance these plans were approved with the following stipulations:
a. Garden Screening Wall shall match stucco color of home and shall not be fully enclosed.
b. New Windows to match home.
c. All exterior lighting shall be downward shielded.

10. UBL # 22607, David Ferg, 8 Monterey Road, with plans for a kitchen and portal addition to existing home. The structure will match the existing structure and be 750 sq. ft in size. Color to match existing home. With no issues of compliance these plans were approved with the following stipulations:

11. UBL# 22507, John and Diane Weisert, 21 Chapala Road, with plans for:
1. A 3 foot height wall to create front courtyard with gate. Color to match home.
2. Rear retaining wall
3. 5 foot tall latilla fence with stucco pilasters.
4. A rock driveway liner.
Total enclosure with the two projects is 1445 sq. ft. With no issues of compliance these plans were approved with the following stipulations:
a. Stucco color shall match the home’s stucco color and resident shall contact the ECIA with their final color choice.
b. Stringers shall be on the inside of the fence.

 

Other Business:

1. The Committee briefly discussed the updated Solar Installation Procedures Document and asked that this be placed up on the website. This update was required due to changes in the 2017 Guidelines.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:00 PM

Submitted By:

Mark Young, Staff Representative

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of August 8th, 2017 

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, August 8th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 7 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#         Address:              Resident                Nature of Project:                                    Details:
35107   15 Esquina Rd     Cisi Carrron           Concrete Aprons                           Approved as no compliance issues.
30521     7 Altura Rd.       Gabrielle Viethen   New Windows and 2 new sliders  Approved as all of compliant design
32404  10 Floresta Drive  Anna Huerta          Restucco                                       Compliant Color Fawn

 

NEW PLANS FOR REVIEW:

1. UBL#22146, Karen Young, 2 Herrada Court, with re-vised plans to modify the existing carport that was built without ECAI approval. This involved adding corbels to the structure to help it to match the style of the home. These plans were approved with the following stipulations:
a. Color of corbels shall be stained to match other wood of the Carport.

 

2. UBL # 34005, Gwen Sperling, 1 Avalon Place with plans to expand their existing coyote fence by 2300 feet to a new enclosure amount of 3510 sq. ft. the fence will be 6 feet tall. These plans were approved with the following stipulations:
a. Stringers to be on the inside of the fence.
b. Resident shall contact the ECIA before starting project to ensure that the setbacks are being respected.

3. UBL # 22202, Gregory Warren, 4 Demora Court, with plans for 32 Module, low profile, roof mount solar PV system with no visibility of the panels over most of the parapets, but with 3 inches visible over one of the arrays. There was general opposition any visibility of solar arrays by one neighbor but due to the fact that there was only 3 inches of visibility, this plan was approved. This project was approved with the following stipulations:
a. Resident shall contact the ECIA before starting project to ensure that the system is as approved.

 

4. UBL #13008, Eduardo Debruyn, 37 Cerrado Loop, with plans for a ground based solar array. The array is to be 7.2 kW and have 2 arrays of 20 panels each for a total of 40 panels. The maximum height of each of the arrays will be 6’6” tall and 17’6” long. This project was approved with the following stipulations:
a. Resident shall contact the ECIA before starting project to ensure that the system is as approved.

 

5. UBL # 11809, Terri and Rick Saxon, 9 Lucero Road, with plans for a wood split rail fence with complaint 2” x 4” wire. The total amount of square footage will be 796 sq. ft. Existing enclosure on lot is 3060 sq. ft. for total enclosure on lot of 3856 sq. ft. The fence will be 4 feet tall with a wood gate. These plans were approved with the following stipulations:
a. Gate supports to be on the inside of the fence.

 

6. UBL #12104, Findley, 41 Encantado Road, with plans for a new 879 sq. foot garage which will require a variance due to the size exceeding 800 sq. ft. as per the Guidelines. The structure will match the current homes design and will have a wall as a connecting feature. While the committee could not approve of this plan, as variances are out of the purview of this committee, the committee is recommending approval of this variance request due to the fact that there are characteristics of the site that ensure that the approval will not be contrary to the intent of the covenants. Additionally the committee feels that the size requested is a reasonable size for a 3 car garage. Stipulations attached to this recommendation are:

a. The resident shall contact the ECIA before construction begins to ensure that the setbacks are respected.
b. Any new lighting on addition should be downward shielded.


7. UBL #34606, James Tate, 3 Duende Road, with plans to replace the current shingled roof with a new metal roof in color Patina Green. These plans were approved with the following stipulations:
a. Metal shall be of low reflectivity

 

8. UBL #33206, Randal Engle, 12 Moya Loop, with plans for 128 sq. ft. coyote fencing to screen a water cistern. Total enclosure is 128 sq. ft with existing enclosure of 1500 sq. ft for a total enclosure proposed on lot of 1628 sq. ft. These plans were approved with the following stipulations:
a. Stringers to be on the inside of the fence


9.UBL #13003, Nancy Neskauskas, 27 Cerrado Loop, with plans for a new portal on the north side of the home. It will have a brown roof to match the existing roof on the home. These plans were approved with the following stipulations:
a. Minimum size of wood posts to be 8” x 8”.
b. Should have a fascia Board on front edge below roof edge.

10. UBL =# 12212, Rudy Ulibarri, 20 Encantado Road, with plans for a new garage at 784 sq. ft.
The garage will match the stucco color and style of the home. These plans were approved with the following stipulations:
a. Any exterior lighting on addition should be downward shielded.

 

11. UBL # 30209, Peter Bond, 15 Bosque Loop, with plans for an al wood arbor at 160 sq. ft in size and 8 ft 3” tall. The structure will be located inside a fenced enclosure. These plans were approved with the following stipulations:
a. Fencing shall not exceed 6 feet tall and stringers shall be on the inside.

Other Business:

1. Board liaison, David McDonald, reported that he had completed his variance summery review and would make this available to the Board and Committee for their review.

2. Staff representative reported that member Robert Miller had stepped down from the Committee that we would have to be looking for a replacement for his position.

3. Staff representative asked that Committee members review the Solar Applications Procedures Document that he had sent to members to that we can get it approved and on the website.


FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 9:15 PM

Submitted By:

Mark Young, Staff Representative

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of July 25, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, July 25th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair-Katherine Mortimer, Casey Cronin, Steve Taratula, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 5 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

14030

4 Balsa Drive

Keren Metherall

Restucco

Compliant Color

16015

19 Tetilla Road

Robert Baxter

Restucco

Compliant Color

14818

2 Redondo Court

Matthew Hill

Restucco

Compliant Color

15514

18 Bonito Road

John Baker

Restucco

Compliant Color

10615

83 Camerada Road

Brad Mitchell

White Roof

Part required to be done in tan

23007

5 Lobo Lane

Sherley Albout

White Roof

No visibility and approved as white

15443

2 Aventura Road

John Lafferty

White Roof

No visibility and approved as white

NEW PLANS FOR REVIEW:

  1. 1. UBL# UBL #10907, Carol Kleinserge, 18 Garbosa Road, with a formal variance request to allow for the current color to remain on her house that was done without ECIA approval. The Committee members had all gone out individually to review the color of the home and due to the fact this work was done without ECIA approval, and in a very bright color and without a valid justification for approval of this non-compliant color, the committee voted to not recommend this variance for approval to the Board.

 

  1. UBL # 14802, Thomas Folden, 61 Estambre Road, with a variance request for a fence built with stringers on the outside and encroaching into the setback. The Committee had done a site visit on July 5th and asked the resident to re-submit the plans with certain revisions. The committee is recommending approval of this variance to the ECIA Board for review at their August meeting due to the fact that the homes location on the lot does not allow for any privacy and the encroachment is justified to allow for the needed privacy. Additionally a mature Pinon Pine is on the lot and the recommends not cutting it down, which adds to the reason for the encroachment.
  1. 3. UBL # 34004. Gatis Cirulis, 3 Avalon Place, with plans for a greenhouse of 128 Sq. Ft and a chicken coop at 20 square feet. The greenhouse will be of metal and polycarbonate construction and screened by existing home and vegetation. The Chicken Coop is a movable one that will be located inside the fenced enclosure and not being a permanent structure such does not require Architecture Committee approval and is approved. These projects were approved with the following stipulations:
  2. a. If metal of greenhouse is reflective it shall be painted to be non-reflective or match the color of the home.
  3. b. Greenhouse must be within 15 feet of the primary home.
  4. Stringers shall be on the inside of the fence.

  

  1. UBL# 14101, Mary Jane Hite. 19 Balsa Road, with plans for the construction of a 6 foot tall coyote fence with gate of same design. The total amount of enclosure space planned is 750 sq., ft. with no other enclosure on the lot. These plans were approved with the following stipulations:
  2. Fence stringers to be on the inside of the fence.
  1. UBL #22146, Carol Young, 2 Herrada Court, with plans for the construction of a carport at a size of 252 Sq. Ft. The construction will be of dimensional lumber with a Barn Red Metal Roof with a solar reflectivity of .27.   These plans were tabled due to the fact that there architectural components of the structure that are not in keeping with the style of the home and Committee is asking the resident to come back to the ECIA with plans to make the diagonal members of the structure more complaint with the home.

        

 

  1. UBL #11402, Barry and Nina Joe Lerner, with plans for a new home of Spanish pueblo design. The home will be 2403 sq. ft. A coyote fence is also planned. These plans were approved with the following stipulations: This project was approved with the following stipulations:
  2. All exterior lighting shall be downward shielded.
  3. Driveway retaining wall feature shall not be higher than 2 feet above the driveway at any location.
  1. UBL #31218, David Sellers. 16 Carlito Road, with plans for the construction of a 5 foot tall wood post and wire fence with gate of same design. The total amount of enclosure space planned is 2975 sq., ft. with other enclosure of 450 for a combined total sq. footage of 3425 sq. ft. on the lot. These plans were approved with no stipulations:
  1. 8. UBL #13808. Rick Stack, 37 Domingo Road, with plans for a 6 foot tall block wall to match the color of the home. Stucco color tumbleweed. Gate of wood construction. New enclosure is 750 sq. ft. with exiting enclosure on the lot of 3100 sq. ft. for a total of 3850 sq. ft. These plans were approved with the no stipulations:
  2. UBL # 22315, Jurgen Amtmann, 16 Herrada Road. The issue of the variance request for this lot was brought back to the Committee by Board Liaison David McDonald, due to the fact that this issue was tabled at the July Board meeting. Due to concerns from a neighbor about the variance approval of the existing fence and shed, the Committee again reviewed this matter and felt that their original recommendation of June 27th should still stand for a number of reasons. David will bring this information back to the Board for further actions.

   Other Business:

  

  1. There was no further business.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:30 PM

Submitted By:

Mark Young, Staff Representative

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of July 11, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, July 11th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 5 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

22149

29 Herrada Rd.

Patrick Abeln

White Roof

Approved with Stipulations

15517

12 Bonito Road

Robin Davidson

Restucco

Complaint color Tumbleweed

15507

13 Dulce Road

Katherine Devine

Restucco

Complaint color Buckskin

22124

5 Herrada Way

Kathleen Tari

Restucco

Complaint color close to clay # 614

33206

12 Moya Loop

Randall Engle

New Windows

Complaint design

13613

4 Domingo Court

Phillip Lontz

Tan Roof

Approved

22149

29 Herrada Rd.

Patrick Abeln

Metal Roof

Approved with Stipulations

NEW PLANS FOR REVIEW:

  1. 1. UBL#15506, Gay Shumate, 11 Dulce Road, with a request for approval for a split rail fence that was built in 2009 and without ECIA approval. The enclosed square footage is 1350 sq. feet for a total enclosure on lot of 3350 sq., ft. With no compliance issues this was approved with no stipulations.

 

  1. UBL # 32625. Jan Pietrezak. 12 Conchas Loop, with plans for a 10.64 kW low profile and ballasted roof mount PV system. There will be a total of 38 panels in a numerous arrays on the roof. Most of the panels are below the height of the parapets with only one area on the west with some panel visibility. These plans were approved with no stipulations:
  1. Additionally there are plans for a 6 foot tall block stucco wall with 1350 sq. ft. of enclosure. With existing enclosure on lot of 864 sq. ft. there will be no issues. This plan was approved with the following stipulations:
  2. Stringers to be on the inside of the fence.
  3. Also building an all wood pergola over the existing deck. These plans were approved with no   stipulations but that the structure shall match one of the chosen styles shown on the plans.

        

  1. 3. UBL #34803, Elena Underwood, 6 Lauro Place, with plans for a 500 sq. ft. studio in color tumbleweed. The style of the studio will match the home and the windows and doors will also match.

These plans were approved with the following stipulations:

  1. Any Stucco color to match home’s color.
  2. Exterior lighting shall be downward shielded.
  3. Structure cannot ever have a kitchen added as that will be in violation of the covenants.
  1. UBL# 10405, John Bogatko, 9 Encantado Loop, with plans for a new 3 car garage and turning older garage into living space. As well there are plans for adding a railing and new portal. These plans were approved with the following stipulations:
  2. Any Stucco color to match home’s color.
  3. Exterior lighting shall be downward shielded.
  1. UBL # 32108, Don Pace, 56 Moya Road, with plans for a new enclosure wall. These plans were approved with the following stipulations:
  2. Resident shall call ECIA to verify that the setbacks are being respected.
  3. Resident is required to verify that the chosen stucco color is a compliant one.
  4. Resident shall provide existing enclosure space to the ECIA from existing courtyard.

 

 

  1. UBL #16008, Millicent D’Amore, 16 Tarro Road, with plans to remove an existing window and replace it with a slider. Also enclosing an entry area where the door is. Adding to existing block wall with latillas to a 5 foot height.   These plans were approved with the following stipulations:
  2. Fence stringers to be on the inside of the fence.
  1. UBL #22217, Stephen Garcia, 12 Esquila Road, returning with further plans for a variance request for a fence and closet. While the Committee could not recommend of such variance requests, as it is out of their purview, they are recommending approval to the Board for review at the July19th Board Meeting.
  1. 8. UBL # 14802, Thomas Folden, 61 Estambre Road, with a variance request for a fence built with stringers on the outside and encroaching into the setback. The Committee had done a site visit on July 5th and asked the resident to re-submit the plans with certain revisions. Due to the fact that the required revised plans were not submitted by the resident this plan was tabled.
  1. 9. UBL #133-15, Carol Gogan, 1 Vista Grande Circle, with plans for a manual retractable awning. Color to match stucco. These plans were approved with no stipulations:

 

  1. UBL #10907, Carol Kleinserge, 18 Garbosa Road, with a formal variance request to allow for the current color to remain on her house that was done without ECIA approval. The Committee members are all going to do individual drive by’s of the home to see the color and they will address this issue at the July 25th AC meeting.

 

 

  Other Business:

  

  1. There was no further business.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:50 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of June 27, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, June 27th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Acting Chair-Steve Taratula, Casey Cronin, Jolene Petrowski,   Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded. 

RESIDENTS:

There were 6 residents attending the meeting and two guests.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

35013

2 Esquina Road

Ken Giles

Re-Paint Home

Compliant color like Pueblo

21509

4 Vista Grande Court

Ken Whitney

Restucco Home

Compliant color Alamo

32625

1 Conchas Loop

Jan Pietrezak

2 new windows

Compliant style window

15517

12 Bonito Road

Robin Davidson

Shade Sail

Compliant color tan

32611

44 Verano Loop

Charles Driskell

Restucco Home

Compliant color Ginger root

11429

45 Azul Loop

David Pastor

White Roof

Inspection showed no visibility

35318

21 Avila Rd

Joan Lamarque

White Roof

  Inspection showed limited visibility with stipulations added

13405

13 Mimosa Rd

Michael Fitzpatrick

White Roof

Inspection showed limited visibility with stipulations added

NEW PLANS FOR REVIEW:

  1. 1. UBL#22217, Stephen and Jennifer Garcia, 12 Esquila Road, with a variance request to allow for a fence to be built inside the 20 foot setback of the lot.   The Committee could not approve of this variance as it is outside of their purview, and they are in need of further measurements from the resident in order to further review these plans. The resident agreed to come up with the needed measurements and the Committee tabled these plans pending the resubmission of plans by the resident.  
  1. UBL #22315, Jurgen Antmann, 16 Herrada Road, with a variance request to allow for structures to remain inside the 20 foot setback that were built many years ago.   While the Committee could not approve of this variance as it is outside of their purview, they are recommending approval to the ECIA Board, due to the following justifications:  The existing shed and fence were built in 1992 and since there has been no active enforcement of this pending encroachment, these structures are essentially grandfathered in the 1st 10 foot of the setback.   The Committee recommends the variance request for the shed and fence, up to the 10 foot setback line, but does not recommend a variance for any portion of the fence or shed that is within the 10 foot utility and drainage easement.  Additionally, the current owner and any future owners of this property shall be made aware that should a utility require access to this easement, they may be required to   remove these structure their own expense.   These variance requests will be heard by the ECIA Board at their July 19th Board Working Session at 6 PM

     

  1. 3UBL #20201, Robert Macke, 11 Gualdo Road, with plans to reduce his fence on his lot.  With no issues of compliance this plan was approved with no stipulations:
  1. UBL#34605, Alice Kane. 5 Duende Road, with plans for a rustic 12 ft. x 8 ft. x 7 foot tall wood Ramada.  With no compliance issues this plan was approved with no stipulations:
  1. UBL # 30609, Levi Valencia, 16 Altura Road, with plans for a 13ft x 22ft. carport to be added to garage.   Roof to be brown tan propanel.    Due to the fact that there was not adequate details on the roof/fascia area designs, the Committee tabled these plans pending the resident re-submission of a more detailed plan.
  1. UBL #22902, Kim Bannerman, 6 Lobo Lane, with plans for a low profile roof mount PV System that is 2.76 kW in size. There will be a total of 8 panels and the system will be lower that the parapet so neighbor notification was not required.  With no issues of compliance this plan was approved with the following stipulations:
  2. Resident shall contact ECIA at time of installation to ensure that the panel angles and heights are as approved.
  1. 7UBL # 22410, Bonnie Lochner, 22 Reno Place, with plans for a low profile roof mount PV System that is 1.92 kW in size. There will be a total of 6 panels and the system will be lower that the parapet so neighbor notification was not required.  With no issues of compliance this plan was approved with the following stipulations:
  2. Resident shall contact ECIA at time of installation to ensure that the panel angles and heights are as approved.
  1. 8. UBL #30706, Kim Crickard, 13 Descanso Road, with plans for a low profile roof mount PV System that is 3.84 kW in size. There will be a total of 12 panels and the system will be lower that the parapet so neighbor notification was not required.  With no issues of compliance this plan was approved with the following stipulations:
  2. Resident shall contact ECIA at time of installation to ensure that the panel angles and heights are as approved.

 

  1. UBL # 12323, Bill and Rene Zelder, 4 Encantado Place, with plans for an addition to be built onto an existing structure and connecting with a block stucco wall.   The windows and doors are to match the original home. With no issues of compliance this plan was approved with the following stipulations:
  2. Stucco color to match home.
  3. Any exterior lighting shall be downward shielded.
  1. UBL # 10809, Emma Fountain, 37 Camerada Road, with plans to build a 16 foot long cedar slat fence to screen a boat on the lot.   Due to the fact that there would be inadequate screening from the roadside for the boat and trailer, the committee disapproved of this plan and is asking for the resident to come back with a revised plan that would include some kind of fence, gate, or other screening method for the roadside. 

 

  1. UBL #31714, Cheryl Gentch, 2 Ortiz Lane, with plans for a  new Master Bath Addition and Garage Addition. The windows and doors are to match the original home.  Color of stucco to match home.  With no issues of compliance this plan was approved with the following stipulations:
  2. Stucco color to match home.
  3. Any exterior lighting shall be downward shielded.
  1. UBL #14619, Anthony Gomez, 52 Herrada Road, with plans and variance request to allow for an 8 x 10 foot small accessory structure to be more than 15 feet from the home.  While the Committee could not approve of this variance as it is outside of their purview, they are recommending approval to the ECIA Board, due to this being a well screened and logical site for the structure.  This recommendation is being made with the following stipulations:
  2. Color of structure to match the color of home.
  3. Color of roof shall match the color of the walls of principal dwelling shall be of a color similar to the approved ECIA stucco colors, or of a color that blends in with the surrounding environment.

 

     Other Business: 

   

  1. Update on earth berms outreach: Mark reported that he had had any luck to date with finding a local landscape architect to present a seminar on earth berm designs for those residents with unfinished earth berms.  He will continue working on this.
  2. David McDonald reported that he continues to work on a 5 year report that summarizes the types of variances that are requested, in order to make the variance approval process more efficient.
  3. Discussion on the updating of the Solar Application Procedures Document was tabled due to the late hour and will be discussed at a future meeting.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 9:45 PM

Submitted By:

Mark Young, Staff Representative  

 


Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of June 13, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, June 13th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair-Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula, Robert Miller, Nina Harrison, Jolene Petrowski, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded. 

RESIDENTS:

There were 12 residents attending the meeting and two guests.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

 30602

102 Monte Alto Rd.

Eva Gallegos

Restucco

Compliant  color buckskin

12505

32 Encantado Road

Jim Lyons

White Silicone Roof

No visibility to neighbors

31335

2 Torreon Place

Frankie Chavez

Restucco

Compliant color Adobe Brown

34511

12 Duende Road

Elaine Wilmarth

New Door

Compliant style door

32235

130 Verano Loop

C. Emery  Cuddy

Replacing walkways

No compliance issues

 15109

7 Estacada Road

Kathleen Fallon

New Windows

Compliant style

34308

9 Glorieta Road

Jennifer Brannon

Restucco

Compliant  color Pueblo 

30216

1 Bosque Loop

Alfredo Lujan

New shingles on pitched roof

Compliant color brown shingles

11412

23 Azul Loop

Julia Valdez

Awning

Compliant  earth toned color  

NEW PLANS FOR REVIEW:

  1. 1. UBL#14802, Thomas Folden, 61 Estambre Road, with a variance request to allow for a fence that was built without ECIA approval, and has the stringers on the outside of the fence and encroaches into the setback. The Committee could not approve of this variance as it is outside of their purview and are doing a site visit to this home at 5:30 PM on July 5th to further review this request
  1. UBL #33902, Tom Jones, 14 Avalon Road, with plans for the replacement of an existing wood slat fence that will again enclosure 3900 sq. ft. of enclosure.  Gates to be of wood construction.   Fence to be 6 feet tall.  With no issues of compliance the Committee approved of this plan with the following stipulations: 
  2. Stringers are to be on the inside of fence.

    

 

  1. 3UBL # 21002, Dave Marshall, 2 Enebro Way, with plans to build a wood post and wire enclosure that will be 5 feet tall and will enclose 2900 sq. ft. The gates will be of same construction.  There is no other enclosure on the lot.  The Committee approved of these plans with no stipulations:
  1. UBL#10114, Jake Alarid, 67 Encantado Loop, with a 2 variance requests.  The 1st variance is to allow for a pair of monuments that were built without ECIA approval and are located inside the 50 foot roadside setback.   The 2nd variance request is to allow for each monument to be 12 feet long and 2 feet longer than the maximum length of 10 feet, as allowed under section 2.4.2.2 of the guidelines.  It should also be noted that the monuments are encroaching 6 inches on east side into the 10 foot utility easement and 1 foot into the 10 foot roadside utility easement along Encantado Loop.  While the Committee could not approve of this variance, as it is outside of their purview, they are recommending approval to the ECIA Board, due to the fact that the encroachment is minimum and the extra length of the monuments will not be contrary to the intent of the covenants.  The following stipulation should be attached to the recommendation: 
  2. Due to the fact that the ECIA cannot approve of any construction in the 10 foot utility easements, the resident will need to be made aware that should a utility ever need to access this easement they have the right to ask the resident to remove the monuments at the resident’s expense.
  1. UBL #22101. Joseph Baca, 2 Gavilan Court, with plans for a new addition that will consist of a portal with parapet and new 300 sq. ft. room.   With no issues of compliance the Committee approved of this plan with the following stipulations: 
  2. All lighting shall be downward shielded.
  3. Electrical conduit shall be painted to match stucco color.
  4. Roofing to be of Brai construction and of tan color.
  5. Stucco shall match the color of the home.
  1. UBL #14936, Rae Dollard, 78 Herrada Road, with plans for a 155 sq. ft library addition to home. The addition will match the home in terms of color and style.   With no issues of compliance the Committee approved of this plan with the following stipulations: 
  2. Stucco color to match home’s color.
  3. Any lighting shall be downward shielded.
  1. 7UBL # 10508, Pascal Pierme, 4 Azul Drive, with plans for a 468 Sq. carport to be attached to the existing garage. Also a new slab is being poured in front of the existing garage.  With no issues of compliance the Committee approved of this plan with the following stipulations: 
  2.     Stucco color to match home’s color.
  3. Any lighting shall be downward shielded.
  1. 8. UBL #12601, Larry Knighten, 2 Casa Del Oro Place, with a request to be able to use two complaint stucco colors on his home and new addition.  The primary color would be adobe brown with an accent stripe of Alamo around the house and just below the parapets.  With no issues of compliance the Committee approved of this plan with no stipulations: 

 

  1. UBL #30524, Alex Czeto, 1 Altura Road, with plans to replace two older wood gates in walls with new metal and composite gates.  Metal tubing to be putty. With no issues of compliance this plan was approved with no stipulations.
  1. UBL # 10907, Carol Kleinserge, 18 Garbosa Road has repainted her home a very orange color that the ECIA staff would not approve.  The Architecture Committee reviewed the new and non-approved color and denied approval due to it being too orange in color.  The ECIA will ask the resident top come back to the Committee with plans for a compliant color re-paint or request a variance from the ECIA Board.

 

  1. UBL #22904, Steven Dobyns, 2 Lobo Lane, with a variance request to allow for a fence that was built without ECIA approval and has the stringers on the outside of the fence.  The fence dos not encroach into any setbacks and is a total of 1083 Sq. Ft of enclosure.  While the Committee could not approve of this variance, as it is outside of their purview, they are recommending approval to the ECIA Board due to the fact that the fence had stringers on the outside of the fence for over 10 years and without any enforcement actions. Additionally, to have to move the stringers will be a financial hardship costing around $800.00.  This recommendation was made by a committee motion by Gary Moran with a second by Steve Taratula. Five were in favor of this recommendation and two opposed.   
  1. UBL # 15104, Casey Cardinal, 19 Estacada Road, with plans for a new cedar slat fence that will enclose 3971 sq. ft. of enclosure with the fence to be 5 feet tall.  There will be stucco pilasters as well that shall match the color of the home.  With no issues of compliance the Committee approved of this plan with the following stipulations:   
  2.  Stringers are to be on the inside of the fence.
  3. Resident shall contact the ECIA, before construction begins, to verify distance to property line.
  1. UBL # 16307, Robert Bradway, 13 Sabroso Road, with plans for a new home of Spanish Pueblo Design. Size of home is 1838 sq. feet with 1191 sq. ft. of living space. Color of home to be El Rey Casa.

With no issues of compliance the Committee approved of this plan with the following stipulations: 

  1. Any lighting shall be downward shielded.

  

  1. UBL # 14903, Bruce Bradford, 11 Gaviota Road, with plans for a new split rail fence that will enclose 2850 sq. ft. of enclosure.  The fence will be 4 feet tall.   With existing enclosure area on lot of 890 sq. ft. the total enclosure planned is 3740 sq. ft.   With no issues of compliance the Committee approved of this plan with no stipulations.   
  1. UBL # 31313, Fay Steving, 16 Cuesta Road with request for approval of a new wood post and wire fence that was built without ECIA approval  The new fence encloses 3820 sq. ft. of enclosure with gates of same construction. Wire is complaint 2’ x 4’ welded wire.   Fence is    52” tall. Also plans for a new wood gate for front portal.  With no issues of compliance the Committee approved of this plan with no stipulations: 

 

     Other Business: 

   

  1. Update on earth berms outreach:  Mark reported that he is still working to find a landscape designer to provide a free earth berm design class for those residents with unfinished berms.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:55 PM

Submitted By:

Mark Young, Staff Representative  

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of May 23, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, May 23rd, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair-Katherine Mortimer, Casey Cronin, Gary Moran, Steve Taratula, Robert Miller, Nina Harrison, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded and Nina Harrison was welcomed back as a Committee member.

RESIDENTS:

There were 6 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

13019

5 Cerrado Court

Martin Biddle

Restucco

Compliant color San Antonio

34717

9 Juego Road

Lisa Jacques-Carroll

Restucco

Compliant color Abiquiu

14209

18 Jornada Loop

Wendy Servey

Removing and replacing windows

Compliant style windows

NEW PLANS FOR REVIEW:

  1. 1. UBL#13017, Judith Martinez, 1 Cerrado Court, with plans for coyote fence with block pilasters construction.  Gates to be of latilla construction.  Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Color of pilasters to match home’s stucco color.
  3. Stringers on the inside of the fence.
  1. 2. UBL #35214, Carol Tyroler, 1 Lujo Place, with plans to enlarge her rear coyote fence to 1980 sq. feet with a total proposed enclosure on the lot of 3420 sq. Ft. The fence will be 6 feet tall.   With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Stringers to be on the inside of the fence.
  3. Resident shall stake out the proposed fence location, before construction begins and contact the ECIA to come out and verify that the side setback is being respected.    
  1. 3UBL # 22107, Charles Waldron, 6 Gavilan Place, with a re-submission of plans for a portal with a red metal roof.   With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Resident shall add a fascia board over exposed joist ends
  3. If metal roofing is used it must be of a low reflective value.
  1. UBL #16612, Mary Lou Kerr, 17 Recado Road, with plans for 3 foot tall cedar slat fence for small dog enclosure.  New enclosure of 400 sq. feet with a total proposed enclosure on the lot of 640 sq. ft.  With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Stringers to be on the inside of the fence.
  1. UBL #16203, Greg Durell, 5 Sabroso Court, with plans for a new home at this address. The home will be 1845 sq. ft. heated space and have a 2 car garage. Color of home to be suede. With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2.  All lighting shall be downward shielded.
  1. UBL #30902, Martin Adair, 59 Monte Alto Road, with plans to relocate an existing screening fence on the lot as well as for an earth berm that is being constructed.  With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Stringers to be on the inside of the fence.
  1. 7UBL #31421, Mark Vitagliano, 2 Puerto Court, with plans for the re-build of a latilla screening fence that also screens a shed.  The fence was approved in 1998 but without stucco pilasters and the resident brought in plans to re-build the fence using 12 stucco pilasters in order to strengthen the fence.  Due to the fact that this house is on Vista Grande and was approved at this length and height already the committee approved of these plans with the following stipulations:
  2. Stringers to be on the inside of the fence.
  3. Stucco color of pilasters to match the color of the home.

 

  1. 8. UBL # 20201, Robert Maack, 11 Gualdo Road, with plans for the enclosure of a west wall in outside area and adding two windows in this wall.   This project was approved with the following stipulations:  
  2. Windows to match the style and color of ones in home.
  3. Stucco color of repair area to match the color of the home.   

 

     Other Business: 

   

  1. The Committee discussed the issue of unfinished earth berms in Eldorado and how the landscaping of these structures could be handled in a productive manner.  What was disused was that we could ask David Lovro, a resident and landscape architect, to see if he would teach a class on earth berm landscaping and construction and invite those residents with  unfinished berms to attend this training. Mark will check with David to see if he could help us with this.
  2. AC member Gary Moran nominated current Chair, Katherine Mortimer, to be the chair for the next year. This motion was seconded by Casey Cronin and passed unanimously
  3. AC member Casey Cronin nominated Gary Moran for the Vice Chair position and this was seconded by Nina Harrison and passed unanimously.
  4. David McDonald pointed out that the Board would like to simplify the variance process and asked for Mark for assistance in gathering data on variances.
  5. Chair, Katherine Mortimer, and Mark Young pointed out that during the process of updating the Solar Submission Procedures it was learned that the approved Guidelines did not contain wording that ground based solar arrays would require variance approval then they were more than 15 feet from the home, as the Board had discussed on some of the review meetings.   Instead the wording recommended by the Committee is what was approved that does not mention the need for a variance.  David will consult with the Board on this issue and report back to the Committee. 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:55 PM

Submitted By:

Mark Young, Staff Representative  

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of May 9, 2017 

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, May 9th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Casey Cronin, Gary Moran, Board Liaison, David McDonald, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded. 

RESIDENTS:

There were 13 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

10130

99 Encantado Road

Elizabeth Wood

Restucco

Compliant color

15417

8 Bonito Court

Mary Pennock

Repainting

Compliant color desert rose

35912

24 Condesa Road

Barbara Carter

White Roof

All but one section approved as white.

32523

3 Verano Court

Susan Ryan

Replacing one window

Complaint style window

13026

6 Cerrado Road

Lawrence Catanach

Restucco

Compliant color Buffalo

15929

6 Antigua Court

Susan Redding

Reroofing

Silver Brai color but inspection done and not visible to neighbors.

NEW PLANS FOR REVIEW:

  1. 1. UBL# 35904, Ross Iverson, 8 Condesa Road, with plans for a 120 sq. ft.  small accessory structure, and cedar slat screening  fence at 34 feet from the property line .  Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Color of structure to match home’s stucco color.
  3. Stringers on the inside of the fence.
  1. 2. UBL #14936, Rae Dollard, 78 Herrada Road, with plans for a 10 x 8 foot x 11 ft. 6 inches tall addition to be attached to the garage.  The structure will match the construction of the garage with a stucco finish and parapets and due to this will not require screening due to this being an addition.   With no issues of compliance the ECIA approved of these plans with the following stipulations:
  2. Color of structure to match color of home.  
  3. Any lights shall be downward shielded. 

 

  1. 3UBL # 22107, Charles Waldron, 6 Gavilan Place, with plans for a 10’ x 14’ wood portal with a red propanel roof to be attached to the home.  The roof shall be of a low light reflective value.   Due to the fact that there was a lack of details on the roof pitch and construction this plan was tabled by the Committee with the following requirements:
  2. Please provide more details on the slope of the roof and finish details on the edges of the roof. 
  1. UBL # 35406, Marilynn Tillman, 8 Cagua Road, with a request for approval for work being done

Without ECIA approval. This involved the removal of some cedar extension to the previous wall and raising of the height of the wall to 6 feet.   Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 

  1. Stucco color to match house color.
  1. UBL # 34612, Mekah Gordon, 22 Juego Road, with a variance request to allow for a driveway liner that encroaches 17 feet into the 50 roadside setback as well as a variance request to allow for her liner to be of solid construction.  Due to the fact that variances are out of the purview of the Architecture Committee they could not approve of these variances but are recommending approvals to the EICA Board for review at the May BOD meeting. The justification for this variance recommendation is as follows:

  a  The installed driveway liner will match the existing coyote fences on the lot.

  1. The driveway liner shall be screened with vegetation (4 to 6 foot ponderosa pine) to help screen the fence and stringers and resident has submitted a vegetative screening plan and has started the planting of trees.
  1. UBL #31902, David and Melisa Sorkin, 6 Moya Place, with a variance request for to allow for 4467 sq. ft of enclosure on the lot in two fences.  A dog enclosure fence was built without ECIA approval this year putting the enclosure on lot over by 467 sq. Ft. Due to the fact that variances are out of the purview of the Architecture Committee they could not approve of these variances. They are, however, recommending approval of the carport variance request due to an AC site visit confirming that this is the best location on the lot for this structure due to existing natural vegetative screening (at the proposed site),  and the need to not have to remove trees from the lot.  The committee is also recommending approval of the variance request for the fence overage due to the fact that there are unique site characteristic on this lot, specifically the following:
  2. The fact that the lot is bordered by the Railroad, Rail Trail, Hike/Bike Path and Avenida Vista Grande means that the existing fencing will provide for the required privacy on this lot. 
  1. 7UBL # 31327, Paul Drumright, 6 Cuesta Road, with plans for the re-build and additional to an existing portal on his lot. The size of the addition will be 175 sq. ft. and the style will match the existing home and portal.  Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Stucco color to match house,

 

  1. 8. UBL #  13407, Patricia King, 9 Mimosa Road, with plans for a new portal and new front door and connecting hallway from garage to home. The new door will be   Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Stucco color to match the color of the home.
  3. Exterior lights shall be downward shielded.
  1. UBL #21007, Kathleen Weidner, 4 Enebro Place, with plans for a 5 foot tall decorative block stucco wall that had been on a previous submission to the ECIA but overlooked.   The wall will match the color of the stucco of the home.  The wall is 8o feet from the property line and does not enclose any space. Due to the fact that there were no issues of non-compliance this plan was approved by the Committee with the following stipulations: 
  2. Color of structure to match home’s stucco color.
  1. UBL #12410, Carola Pfau, 20 Alcalde Road, with plans to replace the aged existing asphalt roof with a rustic metal roof of low light reflective value.  Due to the fact that there were no issues of non-compliance with this being a clerestory home, this plan was approved by the Committee with no conditions.   
  1. UBL # 30525, John Biddle, 2 Sombra Court, with a variance request to allow a fence to encroach into the 20 foot side setback. This fence was approved by the ECIA in 1993 but not built by the contractor as per the approved plans. The amount of encroachment is 13 feet 10 inches into the 20 foot setback.  . Due to the fact that variances are out of the purview of the Architecture Committee they could not approve of these variances but are recommending approval to the EICA Board for review at the May BOD meeting.   The justification for this variance recommendation is as follows: 
  2. The fence has been in existence for more than 10 years.  

The Committee is recommending that the resident be made aware that while the ECIA cannot approve of structures inside the 10 foot utility easement, they will not take enforcement actions with regard to this fence.  Resident also needs to be made aware that should a utility need to access the right of way the resident may be reqiored to remove the fence at their expense.

 

     Other Business: 

   

  1. The Committee discussed the fact that former Committee member Nina Harrison was interested in re-joining the Committee.  Gary Moran moved that we recommend her as a committee member to the Board and this was seconded by Casey Cronin.  There was a unanimous vote in favor of this motion. Mark will request that Ms. Harrison resubmit a letter of intent and a new resume for Board Review.
  1. The matter of enforcement of unfinished earth berms was tabled till a future meeting when more members were present to discuss this issue.
  1. Chair Katherine Mortimer pointed out that with David McDonald no longer the Committee Vice Chair that once all the new members are on board we would need to vote for someone to fill that role. 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:45 PM

Submitted By:

Mark Young, Staff Representative  

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of April 25th, 2017 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, April 25th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Co-Chair David McDonald, Robert Miller, Steve Taratula, Gary Moran, Casey Cronin, Board Liaison, John Henriksen, and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 9 residents attending the meeting.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

11426

39 Azul Loop

Bob Desmond

Restucco

Compliant Color

13016

53 Cerrado Loop

James Knight

Restucco

Compliant Color

35114

7 Caliente Place

Michael Friel

Restucco

Compliant Color

22315

16 Herrada Road

J. Amtmann

Restucco

Compliant Color

13026

6 Cerrado Road

Lawrence CATANACH

Restucco

Compliant Color Desert Rose

16406

8 Isidro Road

Jack Fulton

Roof resurface

With white and tan Silicone

12417

6 Alcalde Road

Patrick Silva

Restucco

Compliant Color

34307

11 Glorieta Road

Sharon Dozer

Restucco

Compliant Color

12417

6 Alcalde Road

Patrick Silva

Restucco

Compliant Color

NEW PLANS FOR REVIEW:

1. UBL# 31902, Peter and Melissa Sorkin, 6 Moya Place, with plans for a coyote dog enclosure fence that was built without ECIA approval. Due to the fact that the total enclosure on the lot exceeds 4000 square feet and is 467 square feet over the maximum allowed amount of 4000 Sq. Ft. the resent is requesting a variance. Additionally, due to a recent tabling of a variance request by the Board at the March BOD meeting, the Board has asked that the Committee do a site visit to this property to review both variance issues, which will happen this week.   After the site visit the resident will have to respond back to the ECIA with revised plans.

2. UBL #12417, Brian Rees, 6 Alcalde Loop, with plans for the replacement of an existing older framed wall with a new block stucco wall at a height of 4 feet. The total enclosure on the lot does not exceed 3845 sq., ft. The Architecture Committee approved of this request with the following stipulations:

   a. Color of rebuilt wall to match home.

   b. Footprint of wall shall be the same as the older wall that was approved in 2007.

   c. Resident shall contact the ECIA, before project begins, to verify that the setback is being respected.

 

3. UBL #33827, Melvin Preus, 3 Puerto Road, with plans for a compliant tan colored shade awning for one window on south side of home. The frame will be a rigid frame. The Architecture Committee approved of these plans with no stipulations.

4. UBL #13919, Robert Eckhoff, 20 Domingo Road, with plans for a small block wall at 3 feet tall to protect water hydrant from vehicle traffic and of Block/Stucco construction. There will be 3 separate wall sections overall at an overall length of 24 feet. Color to match the color of the home of Tumbleweed.   Also planned is a flagstone patio.   The Architecture Committee approved of this request with the following stipulations:

   a. Color of wall to match home.

 

5. UBL #22011, Steve and Penny Russell, 15 Alondra Road, with new plan submission for 323 square foot studio to match the style of the home. This re-design avoids any encroachments or need for a variance. With no issues of compliance the Committee approved of this fence with the following stipulations:

a. Any exterior lighting shall be downward shielded.

b. Stucco shall match the color of the home.

c. Resident needs to contact the ECIA, before construction begins to verify that the setbacks are being respected.

 

6. UBL #32212, James Olsen, 84 Verano Loop, with plans for a 3 foot tall block / stucco wall to screen his trash receptacles. The wall will match the color of the home. The Architecture Committee approved of this request with the following stipulations:

   a. Color of wall to match home.

   b. Resident needs to contact the ECIA, before construction begins to verify that the setbacks are being respected.

7. UBL # 30803, Dick Keller, 20 Descanso Road, with plans for two 6 foot tall coyote screening fences on the north side of his house. With no issues of compliance the Committee approved of this fence with the following stipulations:

a. Stringers on the inside of the fence

b. Resident needs to contact the ECIA, before construction begins to verify that the setbacks are being respected.

8. UBL # 34717, Herbert Carroll, 9 Juego Road, with plans for a 120 sq. ft. all wood Ramada to be located inside a fenced enclosure area and 8 feet from the house. With no issues of compliance the Committee approved of this Ramada with no stipulations:  

9. UBL # 21825. Eric Conrad, 14 Alondra Road, with plans for a concrete parking pad and pergola of metal construction.  Due to the fact that the new guidelines allow for such structures to be made of alternative materials, the Architecture Committee approved of this request with the following stipulations:

a.   Color of Pergola Framing shall match the color of the home and be of a flat and non-reflective finish.

10. UBL # 10517, Robert Ford, 1 Azul Drive, with plans for a new split rail fence and one section of cedar slat fencing. The Architecture Committee approved of the coyote fence with the following stipulations:

a. Stringers on the inside of the fence.

They could not approve of the wood/split rail fence that was built as there is a 5 foot encroachment into the Azul roadside setback and variances are out of the purview of this committee for such approvals.   They are, however, recommending approval of this variance request to the ECIA Board due to the fact that this fence qualifies as a driveway liner under the Guidelines and are landscaping features that are allowed in the setback with Board Approval. This variance will be heard at the May 15th Board Working Session.

   Other Business:

  

1.   Mark Young pointed out that the new Guidelines were now on the website and available in the office. As well there is an article about the Revised Guidelines on the Eldorado website which will be sent as an e-mail blast also.

2. Due to their still being some minor font size issues with the New Guidelines, Katherine Mortimer has agreed to review this document and make the needed corrections and forward them back to Mark for distribution.

3. David McDonald made a motion to recommend the nomination of new Architecture Committee Candidate, Jolene Petrowski, to the ECIA Board for their consideration. This motion was seconded by Gary Moran and passed unanimously and will be heard at the May Board meeting.

 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:35 PM

Submitted By:

Mark Young, Staff Representative

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of April 11th, 2017

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, April 11th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Co-Chair David McDonald, Casey Cronin, Steve Taratula, Gary Moran, Board Liaison, John Henriksen, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 8 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#    Address:                 Resident           Nature of Project:            Details:
11620  6 Lucero Rd           Tim Durkee           Restucco                  Compliant color Abiquiu
33704 16 Puerto Road      Jerry Arrant           Restucco                  Color similar to approved color Concord
22128  2 Herrada Way      Jack Decker          Restucco                   Compliant color Abiquiu

NEW PLANS FOR REVIEW:

1. UBL #14315, Don Finkeldei, 103 Jornada Loop, with plans for a study addition of 153 square feet. The project will enlarge the existing study out into the courtyard area and will match the style of the structure. The Architecture Committee approved of this request with the following stipulations:
a. Stucco color shall match the color of the home.

2. UBL#11510, Glen Dobson, 20 Azul Loop, with plans to increase the size of the fenced coyote enclosure on their lot from 1500 to 2400 sq. ft. Gates will be of same style of construction. With no issues of compliance the Committee approved of this fence with the following stipulations:
a. Stringers to be on the inside of the fence.
b. Resident to stake out project and contact ECIA, before construction begins, so the ECIA can verify that the 50 foot roadside setback is being respected.

3. UBL #35809, David Borton, 33 Condesa Road, with plans for a low profile ballast mount PV System on the roof with 2” to 14” visibility above the parapets. A total of 8 panels in 2 arrays. With no issues of compliance the Committee approved of this fence with the following stipulations:
a. Resident to contact the ECIA at the time of installation to ensure that the low profile panels are at the approved height and angle off the roof.

4. UBL #31902, David Sorkin, 6 Moya Place, with a variance request re-submission to allow for 4550 sq. feet of fenced enclosure on the lot, or 550 sq. ft. over the allowed amount. The current fence that they want to replace is 7 feet tall and not in compliance and they also feel that their dogs require more room. Due to the fact that it is out of the purview for this Committee to approve of variances, they could not approve of this plan but are recommending approval of the variance to the ECIA Board due to the fact that denial of the variance would negatively impact the quality of life of the owners due to the fact that one of the residents has medical issues and the fact that that they have 3 large dogs which require more room. It was also pointed out that the current non-compliant dog fence enclosure (that was on the home at time of purchase and was never approved by the ECIA) is small and in disrepair and requires work. Secondly the Committee is recommending approval of the fence variance due to the fact that approval of this variance would not be contrary to the purposes of the covenants, as the dogs would be better contained and less likely to escape the old enclosure and roam.

5. UBL # 13702, Julie Dalgleish, 4 Domingo Road, with plans for a wood and wire fence of split rail design with 4” x 4” welded wire. Total new enclosure planned is 1350 sq. ft. with existing enclosure on the lot of 900 sq. ft. for a total of 2250 sq. ft. With no issues of compliance the Committee approved of this fence with the following stipulations:
a. Resident to put wire fencing on inside of fence and to come back to the Committee for gate review should they want to install a gate at a later date.

6. UBL # 34612, Mekah Gordon, 22 Juego Road, with a variance request for approval of the fence that was added during the construction of her studio and not approved in 2016. Due to the fact that the fence encroaches 10 feet into the 50 ft. roadside setback a variance is required. Additionally a variance is required due to the fact that the fence length of 53 feet, without a break is 3 feet longer than allowed under the guidelines. Due to the fact that it is out of the purview for this Committee to approve of variances, they could not approve of this plan and are conducting a site visit with the resident next week to better understand the variance request.

7. UBL # 21007, Kathleen Weidner, 4 Enebro Place, with plans for a block stucco enclosure wall at 5 feet in height and with wood gates. Color to match the home of Bamboo. New enclosure of 562 sq. Ft. with exiting enclosure on lot of 1500 sq. ft. Total proposed enclosure on lot would be 2062 sq. ft. Additionally there were plans for 2 wood pergolas to be built inside the existing walled and fenced areas. With no issues of compliance the Committee approved of this fence with the following stipulations:
a. Stucco wall shall match the color of the home’s stucco color.
b. Wood gates in new wall shall match the existing compliant wood gate in other fence on lot.

Other Business:

1. The Committee discussed a request by a resident to review a chicken coop that he wishes to add to their lot. Due to their being a lack of details on the structure the committee asked to have the resident submit a formal plan to the Committee for review.

2. Mark Young reported that the ECIA Attorney had done a legal review of the post forum draft of the Eldorado Guidelines and he only had two recommendations. These were incorporated into the Final Draft which is going back to the ECIA Board for review and possible final approval at the April Board meeting.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:35 PM

Submitted By:

Mark Young, Staff Representative

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of March 28th, 2017

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, March 28th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair David McDonald, Robert Miller, Steve Taratula, Gary Moran, Board Liaison, John Henriksen and Staff Representative, Mark Young. A quorum was established for this meeting. Also in attendance was prospective Committee member Jolene Petrowski.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:

There were 6 residents attending the meeting.

Consent Agenda Approvals:

UBL# Address: Resident Nature of Project: Details:
21305 5 Balde Road Tony Arnold Restucco Wall Different color than home but approved by Committee at 3/15 meeting.
12401 14 Alcalde Loop Pat Stephens Restucco Compliant color Deerskin
33908 8 Avalon Road Daryl Coley Restucco Compliant color Adobe Brown

NEW PLANS FOR REVIEW:

1. UBL #34808, David Hill, 14 Lauro Road, with plans for a 6 foot tall wood post and wire fence made with compliant 2” x 4” wire and with wood gates. The total new enclosure square footage would be 2430 square feet and total proposed on the lot to be 2830 sq. ft. With no compliance issues the Committee approved of these plans with no stipulations.

2. UBL#31902, David and Melisa Sorkin, 6 Moya Place, with plans and two variance requests for the renovation and enlargement of an existing dog fence and request to allow for variance to 4550 sq., ft. of enclosure space on the lot. There are also plans for a carport that would be located more than 15 feet from the home at a distance of 74 feet with a separate variance request. Due to the fact that it is out of the purview of the Architecture Committee to approve of variances they had to deny approval of both of these plans but are recommending approval of the carport variance portion of the project to the ECIA Board to be heard at the April Board meeting. The justifications for the carport variance recommendation were as follows:
a. The area is well screened from view and there is a very natural location on the lot for the carport.

The variance request for the fence over 4000 sq. feet of enclosure was denied due to a lack of a justification for this request and asks that the resident come back with more detailed justification for such a large amount of overage.

3. UBL # 12118, Roy Garrison, 13 Encantado Road, with plans to add a small accessory structure 8 feet from his house on the south side. The color of the structure will match the color of the home’s stucco and roof to be dark brown. Due to the mature vegetation near the proposed shed it was determined that no other screening would be required. The Committee approved of these plans with the following stipulations:
a. Shed shall match the color of the home.
b. Roof to be dark brown.
c. Vegetation that is screening the shed shall be maintained for the life of the shed.

4. UBL #22011, Steve and Penny Russell, 15 Alondra Road, with plans and a variance request to add a new studio that is 400 sq. ft, in size. The variance request is to allow for the structure to encroach 8 feet into the 50 foot roadside setback. The structure will match the style and stucco color of the home. Due to the fact that it is out of the purview of the Architecture Committee to approve of variances they had to table these plans and have scheduled a site visit on Monday, April 3rd at 5:30 PM to see the site 1st hand, and review other building sites on the lot that might be feasible so as to prevent any setback encroachments.

5. UBL # 15913, John Fegley, 5 Ladera Place, with plans for a new home of pueblo revival style and of complaint design. Color of compliant Buckskin. Overall of a compliant design with no setback or other issues. The Committee approved of these plans with the following stipulations:
a. All exterior lighting shall be downward shielded.

6. UBL # 10908, Michael Petrowski, 16 Garbosa Road, with plans for a small accessory structure that is 6 ft. x 6 ft. in size and 7 feet 5 inch tall. The structure will be painted to match the color of the home and located within a walled are for screening. The roof will be dark brown asphalt shingles. The Committee approved of these plans with the following stipulations:
a. Sides and trim shall be painted to match the color of the home.

7. UBL # 21518, Douglas Cram, 10 Vista Grande Drive, with plans to add a 9 foot tall greenhouse on his lot and more than 15 feet from the home at a distance of 35 feet. The greenhouse will be made of wood and polycarbonate panels. Due to the fact that it is out of the purview of the Architecture Committee to approve of variances they had to deny approval of these plans but are recommending approval to the ECIA Board to be heard at the 11th April Board meeting. The justifications for these recommendations are as follows:
a. The height variance for the 9 feet is justified as this is one of the planned guidelines revisions and only exceeds the current maximum height by one foot and will not be seen by neighbors due to existing vegetation and fencing on the lot.
b. The distance from the house is justified due to the fact that closer locations would be shaded and would not provide the screening available from the existing fences on the lot, as in the proposed site.

8. UBL # 16106, Terry and Chuck Terry, 9 Tarro Road, with plans for a 320 sq. ft. large accessory structure to match the style of the home with parapets. The structure will be connected with overhead beams. The color of the structure will match the color of the home. Also plans for a small portal structure attached to home on south side and will have parapets to match the home’s roof design. The Committee approved of these plans with the following stipulations:
a. Any exterior lights shall be downward shielded.
b. Accessory structures shall not be used as a separate dwelling unit.

Other Business:

1. Mark Young reported that the Board did not approve of the proposed guidelines changes as the Board wanted the document was sent to the ECIA Attorney for legal review before it was approved. The Attorney has the document at this time and will have his comments back to the ECIA Board before April 14th.

2. Mark Young brought up a stringer location question for the Committee with a repaired fence at 22 Juego Road and Committee and due to a lack of adequate photos of this issue, member Robert Miller take photos of the fence and forward them to the Committee for further review.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:35 PM

Submitted By:

Mark Young, Staff Representative

 

 

Eldorado Community Improvement Association, Inc.
Architectural Committee Meeting Minutes of March 15th, 2017

TIME AND PLACE:
The bi-monthly meeting of the ECIA Architecture Committee was held on Wednesday March 15th, 2017 at 7 PM at the Community Center.

CALL TO ORDER: The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:
Attending the meeting were members: Chair-Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Steve Taratula, Gary Moran, Board Liaison, John Henriksen and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:
1. Mark Young announced that the meeting was being recorded.
RESIDENTS:
There were 6 residents and two guests attending the meeting.

Consent Agenda Approvals:

 UBL#  Address:               Resident                Nature of Project:      Details:
32206 12 Moya Loop        Lola Mehlin              Restucco               Compliant color Buckskin
15315 15 Aventura Road  Michael Pellegrino     Restucco               Compliant color Suede
35407 18 Cagua Road      Thomas Schwab       White Roof             No visibility to neighbors

NEW PLANS FOR REVIEW:

1. UBL #14921, Joe and Marilyn Mohanna, 21 Estambre Road, with plans for a 4 foot tall wood post and wire fence made with black coated wire and of a complaint rectangular design. The total enclosure would ne 572 square feet and the gates will be of the same construction. With no compliance issues the Committee approved of these plans with no stipulations.

2. UBL# UBL#35006, Michael Iapoce, 21 Caliente Road, with a variance request to allow for his small accessory structure that was installed in 2007, and was supposed to have screening, to remain on the lot without any screening to the north and east. The ECIA had approached the resident about this issue on 2009 but the resident has not complied to date and he is requesting a variance to not have to screen the shed. The Committee voted to not recommend approval of a variance request to not allow for screening of this shed due to its visibility to many neighbors. They feel that the requirement to screen this shed was made clear both in the communications from the ECIA in 2007 and 2009. The resident has the tight to request that the ECIA Board review this variance request, without the Committee’s recommendations, but this is usually not successful. At this time the Committee is recommending that the resident either screen the shed with coniferous vegetation that that would adequately screen this structure, or come to the ECIA with a plan to screen the shed with either a fence or using earth berms. Note that due to your extenuating circumstance the Committee voted to allow the resident 6 months to come to the ECIA with this plan and another 6 months to execute any approved plans.

3. UBL # UBL #35508, John Barraza, 61 Condesa Road, with plans for a 24 x 24 garage to match the home. The color of the structure will be adobe brown to match the home and will be 12 feet tall. The structure will be detached from the home at a distance of 15 feet and will have a 4 foot tall block stucco wall with a wood gate as the connecting feature. The committee approved of these plans with the following stipulations:
a. Stucco to match home.
b. All lighting shall be downward shielded.

4. UBL # 13015, Greg Boucher, 51 Cerrado Loop, with plans for a 21 panel roof mount solar array with a low profile ballast mount. The total height of the system will be 14 inches off the roof and there will be 3 inches of visibility of the panels over the parapets. With no compliance issues the Committee approved of these plans with the requirement that the resident shall contact the ECIA at the time of installation to verify that the height of system is as was approved.

5. UBL # 12816, Hillary Small, 2 Casa Del Oro Lane, with plans for the addition of a new garage. The garage will be a detached structure with a coyote fence as the connecting feature. The color of the structure will match the home. The committee approved of these plans with the following stipulations:
a. Stucco to match home.
b. All lighting shall be downward shielded.
c. Resident should contact the ECIA to verify distance of new garage to property line, before construction begins.

6. UBL # 34201, Bill and Debra Ellis, 1 Glorieta Road, with a variance request for the encroachment of their home into the 50 foot roadside setback. The garage encroaches 2.5 ft. into this setback and the wood post and wire fence encroaches 12.5 feet into the setback. The home was purchased this way in 2016 and this encroachment was just discovered this year. While the Committee could not approve of such variances, as it is out of their jurisdiction, the Committee is recommending approval of this request to the ECIA Board for review at their April 17th meeting as this condition has existed for over 10 years.

7. UBL # 11201, David Early, 54 Encantado Road, with plans to add to the existing coyote fenced enclosure area on the lot and add an additional 240 square feet to the existing 1000 sq. ft for a total of 1240 sq. ft of enclosure. Additionally there are plans for adding a 20 foot long retaining wall of railroad ties. The committee approved of these plans with the following stipulations:
a. Stringers on the inside of the fence.
b. Resident shall stake out the proposed projects areas and call the ECIA before construction begins to ensure that the setbacks are being respected.

8. UBL # 16503, Lonna and Jesus Gutiérrez, 10 Quedo Road, with revised plans for screening the cisterns that are on their lot using vegetation. The resident agreed to paint all visible cisterns and associated downspouts to match the home and will be dropping down the height of the two larger cisterns so that they are no talker than 72” tall, as required under the Guidelines. They also have provided a detailed vegetative screening plan. The committee approved of these plans with the following stipulations.
a. Residents shall maintain the vegetation to provide effective screening.

Other Business:

1. Board Liaison, John Henriksen reported that the Board has added the revised Guidelines for review at their March 17th Board Meeting.

FINAL ORDER OF BUSINESS:
There was no further business.

The meeting was adjourned at 8:15 PM

Submitted By:

Mark Young, Staff Representative

 

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of February 28, 2017

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, February 28th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Robert Miller, Steve Taratula, Board Liaison, John Henriksen, and Staff Representative, Mark Young. A quorum was established for this meeting.

Announcements:  

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 5 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

13407

9 Mimosa Road

Powell King

Restucco

Compliant color Adobe

NEW PLANS FOR REVIEW:

1. UBL # 31424, Shona Stack and Chris Novak, 17 Valencia Loop, with plans for a 18 module, low ballast mount roof based PV system at a height of 14 inches off the roof surface. With the parapets taller than the panels, this system will not be visible.   With no compliance issues the Committee approved of these plans with the following stipulations:

         a. Resident shall contact the ECIA at time of installation to verify that the system height off roof is as approved.

2. UBL# 13904, Carmella Montoya and Chantel Campo, 32 Balsa Road, with plans for adding a new garage to the home that will be attached and enclosing the existing garage. The style of the new garage will match the original home and match in terms of design and stucco color. With no compliance issues the Committee approved of these plans with the following stipulations:

         a. Resident shall stake out the property line and proposed building locations, before constructions begin, and contact the ECIA for verification of distance to the property line.

        b. Stucco color to match the color of the home.

         c. All lights shall be downward shielded.

 

3. UBL # 22710, John Farrell, 10 Chapala Road, with plans for a 240 sq. Foot attached studio addition to west side of home. Stucco color and style of addition to match existing home of suede. The stipulations attached to this approval are as follows:

   a. Stucco color to match the color of the home.

   B All lights shall be downward shielded.

4. UBL #31902. David Sorkin, 6 Moya Place, with plans for a carport and fence. Due to the fact that there was inadequate information on the carport this part of the plans for the carport were denied. With no compliance issues with the fence the Committee approved of the fence plans and restucco plans with the following stipulations:

         a. Stringers shall be on the inside of the fence.

         b. Resident has agreed to remove the old fence on the lot to allow for the building of the new 3920 sq. ft. of fencing with this project,

         c. Fence gates to be of wood construction

         d. Resident shall ensure that the south side of fence is a minimum of 20 feet to the south property line and is encouraged to contact the ECIA if there are questions.

 

5. UBL #11610, Nicholas Aranda, 8 Camerada Road, with plans for an 8 foot tall coyote fence for the screening of an RV on the lot. There will also be a poured slab.   Additionally the resident has agreed to use an earth toned cover on the RV when on the lot, due to the height of the RV. With no compliance issues the Committee approved of these plans with the following stipulations:

         a. Stringers shall be on the inside of the fence.

   b. The resident shall take out the fence contact the ECIA before fence construction begins to ensure that the side setbacks are respected.

 

6. UBL #31201, Barbara Fletcher, 21 Mariano Road, with plans for a 5 foot tall coyote and wood post and wire fence enclosing a total of 3110 Sq. Ft. of enclosure space on lot. With other enclosure on lot total amount of enclosure will be 3390 sq. ft. Also plans to enclose an existing portal into a mud-room. Lastly resident has plans to install 4 – 12 inch square windows in the front portal and 4 over the existing window in the master bedroom. With no compliance issues the Committee approved of these plans with the following stipulations:

         a. Stucco work to match the color of the existing home.

         b. Stringers on the inside of the fence.

   Other Business:

  

1. The committee to review the status of the cistern screening plans and variance request at 10 Quedo Road and decided to conduct a site visit to the lot on Monday May 6th at 5:30 PM to review the revised screening plans.

.

2. A motion was made by Steven Taratula to recommend the final post open forum version of the Revised Eldorado Guidelines to the ECIA Board for Final approval. This motion was seconded by member Robert Miller and the motion passed unanimously. Mark Young agreed to forward the final draft to the GM and Board for review at the March 13th Board Working Meeting.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:15 PM

Submitted By:

Mark Young, Staff Representative

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of February 14, 2017

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, February 14th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Co-Chair David McDonald, Casey Cronin, Robert Miller, Steve Taratula, Gary Moran, Alternate Board Liaison, Pam Henline, and Staff Representative,  Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 7 residents attending the meeting and one guest.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

30302

11 Ensenada Drive

Terry Meacham

Wood/Glass Exterior Door

Of Compliant Design

         

NEW PLANS FOR REVIEW:

  1. 1. UBL #12311, Ben and Paulette Nikkel, 7 Alcalde Road, with plans and variance request for a shed sited more than 15 feet from the home, to take advantage of the natural vegetation on the lot for screening. Also plans for a cedar slat fence to screen the shed.  While the Committee could not approve of the variance request, as this out of their purview, they are recommending approval of this variance request to the ECIA Board for review at the February Board Meeting with the following stipulations:
  2. Shed color to match home.
  3. Stringers shall be on the inside of the fence.
  4. Roof color to be light tan.
  1. 2. UBL#30824, Bob Baker, 29 Cuesta Road, with plans for a new 405 sq. foot studio addition to home.  Color and design to match existing home.  Windows and doors to match existing home.  With no issues the Committee approved of these plans with the following stipulations:
  2. Connecting fence shall have stringers  on the inside of the fence.
  3. Addition color to match homes stucco color.
  4.     Any exterior lighting shall be downward shielded.  

 

  1. 3. UBL #35404, Nolan and Marilyn Tillman, 8 Cagua Road, with plans to build a 12ft. x 12 ft. x 10 ft. tall shade structure in the back courtyard area. The construction will be of 6 x 6 pine posts and consist of a BRAI roof with tongue and groove around the roof.   With no issues the Committee approved of these plans with the following stipulations:
  2. If drip edge is used then color of this material should be earth toned in color and not reflective.
  1. UBL #14710, Greg Salvo, 18 Estambre Road, with plans to build a free standing Ramada made of wood construction and using a tan shade screen over the roof on a seasonal basis. With no issues the Committee approved of these plans with no stipulations.
  1. UBL # 13810, Henry and Fran Day, 33 Domingo Road, with plans to build a portal and new wall. These are modifications to plans that had been approved in 2016 but never executed. With no issues the Committee approved of these plans with the following stipulations:
  2. Stucco color to match the color of the home.

  

  1. UBL #11306, Christian and Paula Miller, 1 Encantado Court, with plans to build a 255 square foot addition to his home. This addition will be attached to the home and match the style of the home in terms of design and stucco colors.  With no issues the Committee approved of these plans with the following stipulations:
  2. Stucco color to match the color of the home.
  3. Any exterior lights shall be downward shielded.

 

     Other Business: 

   

  1. The Committee chose to not review the changes that were proposed to the revised guidelines from the two open forums. The committee will do this at the next meeting on February 28th.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:00 PM

Submitted By:

Mark Young, Staff Representative  

 


 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of January 24, 2017 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, January 24th, 2017 at 7 PM at the Community Center.

CALL TO ORDER:   The meeting was called to order at 7:04 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:   Chair-Katherine Mortimer, Co-Chair David McDonald, Robert Miller, Steve Taratula, Gary Moran, Board Liaison, John Henriksen, Alternate Board Liaison, Pam Henline and Staff Representative, Mark Young.   A quorum was established for this meeting.

Announcements:  

1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 6 residents attending the meeting.

Consent Agenda Approvals:
UBL# Address: Resident Nature of Project: Details:
22221 20 Esquila Rd. Rosemary Edwards New Door Compliant so consent agenda approval
13315 Carol Gogas 1 Vista Grande Circle New Door Compliant so consent agenda approval

NEW PLANS FOR REVIEW:

1. UBL # 10418, Eric Wilson, 35 Encantado Loop, with re-submission of project plans due to non-completion of project despite being given a 6 month extension. While there was discussion concerning the amount of debris on the lot, the Committee and Board Representatives felt that such an enforcement issue was not the responsibility of this committee but rather the ECIA and Board. At that point the resident did point out that some of the materials were not debris, but firewood, and he agreed to place a container on the lot for the storage of materials. The Committee then approved of the revised plans with modifications to the plans to include the removal of one access door in garage, enlarging one garage door to 10’ x 10’ and modification of pitch on garage roof to have one side flat and not pitched.

2. UBL# 16001, Paul Cristini, 2 Tarro Road, with plans to enclose an existing Ramada on the lot to a cat enclosure using compliant wire. The committee approved of these plans with no stipulations.

  

3. UBL # 14031, Elizabeth Costin and Nancy Conyers, 10 Balsa Drive, with plans for building a coyote screening fence. The committee approved of these plans with the following stipulations:

   a. Stringers to be on the inside of the fence.

   b. Resident to stake out the fence location and property line, before any construction begins, and   contact the ECIA for verification of setback distances.


4. UBL #30604, Kyle Burns, 106 Monte Alto Road, with plans for building a wood post and wire enclosure fence. The fence is planned to connect to an existing coyote fence on the lot that is within the 20 foot setback and was approved in 2010, thus the resident is required to request a variance for the 9 feet that will encroach into the 20 foot setback.   While the committee could not approve of such a variance request, due to the fact that such variance requests require Board approval, they agreed to recommend approval of this request to the ECIA Board due to the fact that this fence is simply joining a previously approved fence in the setback and, since this is a post and wire fence, with little visibility, this will not be contrary to the intent of the covenants.

 

5. UBL # 16503, Jesus and Lonna Gutierrez, 10 Quedo Road, with screening plans for existing cisterns with variance requests to allow for:

1. One tank ( #3) at 2 inches over the allowed 72” height.

2. Abstaining from requiring a screen around tank 3 due to its location.

3. Only partial screening on one tank (#4) due to location of tank relative to neighbors.  

4. A Wood screening fence that is constructed in a style not listed in the Guidelines.

While the committee could not approve of such variance requests, due to the fact that such variance requests require Board approval, they agreed to recommend approval of these requests to the ECIA Board with the following justifications:

   a. The 2 inch height of tank # 3, over the allowed 6 feet, would not be contrary to the intent of the covenants due to its location and the fact that it is being painted as well.  

   b. Abstaining from screening tank # 3 would not be contrary to the intent of the covenants due to its location relative to other homes and the fact that it is being painted as well.  

   c. Only partial screening on tank (#4) would be justified due to location of tank relative to neighbors and the fact that the tank will be painted and most of the cistern would be screened with a fence.

   d. While the wood slat fence is of a design not listed in the Guidelines, its design would screen Tank 4 and would not be contrary to the intent of the covenants.  

6. UBL # 35810, Chris Wolf, 40 Carissa Road, with plans and variance request for a 9 foot tall shed that would be screened behind an existing coyote fence and painted to match the home color. While there is wording allowing for a new 9 foot limit in the proposed revisions to the ECIA Architectural Guidelines, this has not been approved yet and this this variance is required.   While the committee could not approve of such a variance request, due to the fact that such variance requests require Board approval, they agreed to recommend approval of this request to the ECIA Board due to the fact that the shed would be well screened by a fence and house walls. Other stipulations attached to this recommendation are as follows:

     a. Shed walls to match the color of the home.

     b. Roof color shall be earth toned.

   Other Business:    

1. Mark Young reminded all that the 2nd Open Forum for the Guidelines will be on January 29th at 1 PM in the Railroad room and all members are encouraged to attend .  


 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:35 PM

 Submitted By:

Mark Young, Staff Representative