Minutes - Architecture Committee

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of August 28, 2018 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, August 28th, 2018 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair Katherine Mortimer, Larry Ward, Jolene Petrowski, Nina Harrison, Board Liaison, Jody Price, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. 1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 3 residents attending the meeting and two guests.

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

11004

17 Mariposa Road

Michael Stone

Restucco

Complaint color Bamboo

16306

11 Sabroso Road

Ron Novak

White Roof

No visibility to neighbors

22004

7 Baya Road

Sue Ann Armstrong

Restucco

Complaint color

21808

8 Vista Grande Drive

Kim Crickard

Window

Compliant style

10125

89 Encantado Loop

Kim Radcliff

Restucco

Compliant color – close to tumbleweed

 

NEW PLANS FOR REVIEW:

 

  1. UBL # 1-22-08, Peter and Eileen Milnes, 3 Alcalde Loop, with plans for a Courtyard wall. The wall will be 4 feet tall with a 7’8” foot tall gate height.  With no issues of compliance the plans were approved with the following stipulations:
  2. Stucco to match house stucco color. Resident shall contact the ECIA, before project begins, but once staked out so that the ECIA can verify the distance to the property line.
  1. UBL# 3-50-01, Janet Cohen, 33 Caliente Road, with plans for a wood decorative piece, at 25 feet long on one side of her home. The board will be painted to match the green trim in the home. This plan was approved with no stipulations.

       

 

  1. UBL# 1-20-01, Julian Spallholtz, 11 Fortuna Road, with plans for a Sunscreen portal and outdoor kitchen under the portal on the west side of the home. The sunscreen will be of a compliant mocha color. This plan was approved with no conditions.   

           

  1. UBL# 2-16-06, Gordon Smith, 14 Frasco Road, with plans for a Coyote Fence - Contingent approval requested as Mr. Smith does not take possession of the home till 9/6. The fence will be 6 feet tall and with compliant style gates. With no issues of compliance the plans were approved with the following stipulations:
  2. a. Stringers are to be on the inside of the fence.
  3. b. Resident shall provide the updated warranty deed (showing their ownership of the home) in order for this approval to become effective.
  1. UBL# 3-16-20, Tom and Kim Schalch, 1 Monte Alto Place, with plans for a  new Front Entry portal like structure  over the front door with a compliant tan metal roof.  With no issues of compliance the plans were approved with the following stipulations:

 

Other Business: 

   

  1.  The committee discussed the issue of requiring applicants with plans for new homes to have to notify their neighbors as part of the application process. Recent approvals have shown the committee that while this notification process is a neighborly thing to do, should the home plans be in compliance with the Eldorado Covenants and governing documents, the ECIA is required to approve of the plans, regardless of any opposition to the home siting, design or other factors.  Board Liaison, Jody Price will be addressing this issue with the Board and report back to the Committee.
  1. Mark Young reported to the Committee that at the request of the Board, and due to a tight deadline, that the Architecture Committee charter had been sent to the Board for review. Mark will forward the revised 2018 Charter to Committee members for their review.
  1.  n reviewing the Board requested changes to the charter, concerning civility, it was pointed out that each new committee should receive a new member’s packet that includes the Charter and these requirements.  It was further pointed out that such a document should be signed by each committee member, on an annual basis.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:00 PM

Submitted By:

Mark Young, Staff Representative  

 

 

 

 

 

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of August 14, 2018 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, August 14th, 2018 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:021 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Acting Chair, Gray Moran, Casey Cronin, Steve Taratula, Nina Harrison, Jolene Petrowski, Larry Ward,  Board Liaison, Jody Price, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1.  Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 8 residents attending the meeting.  

Consent Agenda Approvals:

UBL#

Address:

Resident

Nature of Project:

Details:

35915

34 Condesa Road

Nancy Harris

Restucco

Complaint color Dryvit caribou- similar to approved color Clay

31008

72 Monte Alto Road

Mark Caryl

Restucco

Complaint color Fawn

 

OLD BUSINESS

  1.  UBL # 3-40-02. Carol and Mike Robles, 4 Avalon Place, with revised plans for a 5.56 kW Ground Mounted PV system. There will be a total of 16 Panels with a maximum height of 6 feet tall. There is no screening planned due to the topography of the lot. Due to concerned by a neighbor the applicant has already moved the array back plans on the lot to better screen from their closest neighbors and have reduced the height by over 2 feet in this process. These plans were approved with no screening requirements after the 5 members present agreed that further screening was not required.
  1.  UBL# 3-05-07, Larry Eccard, 35 Altura Road, with plans for a 10 x 12 ft. accessory structure at 8 ft. 10 inches tall and screened by an existing fence. This plan height was reduced from 10 feet down to 8 ft. 10 inches tall so as to be in compliance with the maximum height requirements. With no compliance issues this plans was approved with the following stipulations: 
  2. a. Resident shall have the shed painted one color to match the color of the home, and without any accent trim colors.    

 

NEW PLANS FOR REVIEW:

 

  1. UBL#1-21-13, Luis Olivas, 23 Encantado Road, with plans for a new home. This was reviewed and approved at an earlier AC meeting but the applicant had not submitted the required notification of neighbors and this is being brought back to the Committee to ensure that all the neighbors are ok with the plans. There were concerns about a loss of views to the north and east from the neighbor at 25 Encantado Road, but due to the fact that the plans met all the ECIA requirements, the ECIA again approved of these plans with the stipulation that if there were any changes to the structure, so as to appease the neighbors, that the applicant would be required to come back before the ECIA for re-review of the plan. It was the understanding at the conclusion of the review that the applicant and the concerned neighbor would be willing to work together to reduce any loss of views and would report back to the ECIA if any changes were made.

  

  1. UBL#3-23-08, Stan and Ali Gibson, 4 Verano Place, with plans for a detached garage of 24 ft. x 26 ft. in size and to match the style of the home. Color will match the current home. With no compliance issues this plans was approved with the following stipulations: 
  2. a. Stucco color of garage to match existing home        
  1.  UBL #   1-26-03. Bobbette Salazar Martinez, 6 Casa Del Oro Place, with plans for 25 foot long and 6 foot tall screening fence.  With no compliance issues this plans was approved with the following stipulations: 
  2. a. Stringers to be on the inside of the fence (and not visible from Avenida Casa Del Oro.)
  1. UBL # 1-28-11, Alice McCrea, 10 Cerrado Drive, with plans for a new home. The home will be of  Spanish Pueblo Design and 1700 sq. feet of heated space.  The applicant has met with neighbors and will be moving the location of the home back onto the lot some to avoid blocking any views.   With no compliance issues this plans was approved conditionally with the following stipulations: 
  2. a. Resident is required to provide updated site plan to the ECIA to confirm that the new home location on the lot is fully in compliance with the setback requirements. When this document is presented, and the ECIA verifies that it is in compliance, the approval will be effective.
  3. b. Exterior Lighting to be downward shielded

 

 

  1. UBL # 2-01-04, LuAnn Miller, 8 Gualdo Road, with plans for awning for the home made of wood frames and propanel in a complaint color bronze with low reflectivity. With no compliance issues this plans was approved with the no stipulations: 
  1. UBL# 2-21-07, Charles Waldron, 6 Gavilan Place, with plans for a 505 sq. foot garage addition to the existing garage. The style of the garage will match the style of the current garage.   With no compliance issues this plans was approved with the following stipulations: 
  2. a. Stucco color to match color of home.
  3. b. Lighting to be downward shielded

 

  1. UBL # 1-24-05, Robert and Marsha Artig, 30 Alcalde Road, with plans and a variance request for a detached garage addition with the connecting feature of a landscape wood fence.  While the committee could not approve of variances this variance is being recommended to the Board for approval due to the fact that the request is logical and only 2 feet more than allowed and not contrary to the intent of the covenants. This will be further reviewed by the ECIA Board at their August 27th working meeting.
  1.  UBL# 1-30-19, Ted Little, 5 Cerrado Court, with plans for a new block wall and replacing a coyote fence, as well as an in ground water cistern. With no compliance issues this plans was approved with the following stipulations: 
  2. a. Stringers to be on the inside of the fence
  3. b. Stucco color to match color of home.
  4. c. Metal Gate shall meet ECIA specification requirements (refer to section 4.10.1.5. of the Eldorado Guidelines.
  1.  UBL# 3-12-03, Linda Allen, 17 Mariano Road, with plans for 6 x 8 foot Shed.  With no compliance issues this plans was approved with the following stipulations: 
  2. a. Shed color shall match the home and be one solid color, without trim accents.
  1. UBL# 3-34-03, Sterling Resource Group, 5 Raudo Place, with plans for a split rail fence and modifications to existing walls. With no compliance issues this plans was approved with the following stipulations: 
  2. a. Stucco repairs shall match the homes stucco color.
  3. b. Resident to stake out project and contact the ECIA, before construction begins, to verify that there is no setback encroachment.

 

Other Business: 

   

  1.  There was no other business.

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:45 PM

Submitted By:

Mark Young, Staff Representative