Minutes - ECIA Governing Board

Eldorado Community Improvement Association, Inc.

Board of Directors Meeting

June 26th, 2017

TIME AND PLACE:

A regular meeting of the ECIA Board of Directors was held on Monday, June 26th, 2017 at the Community Center, Railroad room.

CALL TO ORDER:

President John Henriksen called the meeting to order at 7:03 PM.

DESIGNATION OF QUORUM:

The roll was called and the following members answered present: John Henriksen (President), Antone Forneris (Vice-President), Mike McDowell (Secretary), Joseph Gutierrez (Treasurer), Pam Henline (Director), Jody Price (Director), and David McDonald (Director)

STAFF MEMBERS PRESENT: Gloria Silva- Assistant to the GM

ANNOUNCEMENTS

President John Henriksen announced:

  • the meeting is being recorded and to be posted to the website.
  • Board Training will be on June 27th from 10 am – 2 pm.
  • 4th of July Parade and BBQ will be on Tuesday July 4th at the Community Center. The event will include food, music, and activities for the kids. President Henriksen thanked ECIA staff for their hard work in getting the event together.

AGENDA

Director Pam Henline requested that her motion regarding use of pesticides on ECIA property be added to the agenda.

OPEN FORUM

Homeowner Name, Owner’s Address

 

David Chakroff of EAWSD

Mr. Chakroff announced that EAWSD will have a table set up furing the 4th of July Event. He also introduced of Steve King the new district project manager. Mr. Chakroff spoke about the letter for Source Water Protection Plan (SWPP) and how ECIA Stables has the possibility to effect water supply due to proximity to Well 19.

 

 

CONSENT AGENDA:

06.21.01         Approval of May 2017 Board meeting Notes & Minutes

06.21.02         Approval of May Covenant Compliance Report

06.21.03         Approval of May Financial Report

06.21.04         Approval of General Manager’s Report

06.21.05         Approval of Variance request for 67 Encantado Loop-to allow for existing driveway/fence monuments to remain

06.21.06         Approval of Variance request for 2 Lobo Lane- to allow for stringers to reamin on outside of fence

A motion to approve the Consent Agenda was made by Secretary Mike McDowell. Motion was seconded by Vice-President Antone Forneris. Motion was passed unanimously.

                      

Copies of these documents are available upon request at the ECIA offices.

NEW BUSINESS

                                                                                                                                                  

06.26.01          Secretary McDowell made a motion that the ECIA Board of Directors approve that the following be adopted by the Board of Directors, consistent with the agreement to serve document signed by all members of the Board which states, “On Community issues a Director or officer shall not represent herself or himself as a spokesman of the Association and its members unless authorized by a  majority of the Board.”:

  • All communications with legal counsel shall be through the General Manager and/or the Board President, or the Board President’s written designee, or unless authorized in writing by a majority of the Board.

           

This motion was seconded by Vice-President Antone Forneris. The motion passed unanimously.

06.26.02         President John Henriksen made a motion that the ECIA Board of Directors take the following action (in regards to the June 21, 2017 letter from EAWSD General Manager David Chakroff):

  • Develop and institute a policy to prohibit all future burial of equines on the stable grounds and on any property within ECIA Jurisdiction.
  • Meet with EAWSD to identify proper controls for the handling of manure disposal and composting at the ECIA Stables so as to avoid potential well and aquifer contamination.

In discussion of this motion, two friendly amendments were made:

  1. Director Jody Price made a friendly amendment to remove “and composting” as ECIA no longer composts its manure.
  2. Director David McDonald made a friendly amendment that “within ECIA jurisdiction” be changed to “owned by the ECIA.”

           

This motion was seconded by Secretary Mike McDowell. The motion passed unanimously.

06.26.03         Directory Pam Henline made a motion that the ECIA Board of Directors supports and reiterates the policy use of pesticides on ECIA property. The policy was first put into effect on September 15, 1998. The policy states:

  1. The ECIA will use the least toxic materials as cost allows, by employing principles of integrated pest management (IPM). Basic principles include:
    1. a) Prevention of pest problems
    2. b) Monitoring of pest problems
    3. c) Using non-chemical means to control pests whenever possible
  2. The ECIA will use the least toxic materials for maintaining its community property and facilities, as cost allows.
  3. The ECIA will, whenever possible, notify Eldorado residents when pesticides or other toxic chemicals will be used or have been used by the ECIA

During discussion it was agreed that the current policy is valid and there is no need for a motion. However, it will be reviewed by experts as new information becomes available.

           

 ADJOURNMENT OF MEETING

The regular meeting was adjourned at 8:07 pm.

Submitted By: Gloria Silva

Recording Secretary                        Gloria Silva                                        Date 06/26/2017