Minutes - ECIA Governing Board

ECIA Board Meeting Agenda

Thursday, January 24, 2019

Open Meeting / 7:00 pm

Community Center Railroad Building

 

Call to Order

  • Meeting was called to order at 7:03 P.M.

Roll Call / Declaration of Quorum

  • In Attendance:
    • President David McDonald, Vice President Elizabeth Maclaren, and Treasurer Joseph Gutierrez
  • Excused Absence:
    • Secretary Bernardo Monserrat and Director Jody Price

Announcements

  • Vice President Elizabeth Maclaren thanked everyone for coming

Approval of the Agenda

  • Moved by Elizabeth Maclaren, Second by Joseph Gutierrez, and passed unanimously.

Consent Agenda Items

  1. December 17, 2018 Board Working Session Meeting Notes
  2. December 20, 2018 Board Meeting Notes
  3. January 2019 Covenant Compliance Report
  4. January 2019 General Manager’s Report
  • Moved by Joseph Gutierrez, Second by Elizabeth Maclaren, and passed unanimously.

New Business

1. Motion to approve the Stable Collection Policy

  • The motion was Moved by Elizabeth Maclaren, Second by David McDonald, and passed unanimously.
  • Amendment was made to the agenda
    • Amendment was Moved by Elizabeth Maclaren, Second by Joseph Gutierrez, and passed unanimously.

2.  Motion to approve the Conservation Committee Charter

  • Moved by Elizabeth Maclaren, Second by David McDonald, and passed unanimously.

3.  Motion to approve the Year-End Actuals

  • Moved by Joseph Gutierrez, Second by David McDonald, and passed unanimously.

4. Motion to appoint Barry Silver to the Finance Committee - Gutierrez

4.  Motion to appoint new Board members - McDonald

  • Moved by David McDonald, Second by Joseph Gutierrez, and passed unanimously.
  • Todd Handy was appointed to the board

5. Motion to accept the resignation of Jody Price

  • Moved by David McDonald, Second by Joseph Gutierrez, and passed unanimously.

Reports

  • Architecture Committee – McDonald
    • No Variances were requested this month. The committee is continuing to work on guidelines and will be working on revisions that may need to be made to the covenants.
  • Conservation Committee – Maclaren
    • The committee discussed various trails and preserve projects. They are currently working on signage; they are looking for signage that won't be ruined by the sun. The committee is also looking for proposals for the library trail (surveying).
  • Election Committee – Maclaren
    • The committee is well focused on election procedures, they are extremely thorough, careful and particular.
  • Environmental Advisory Ad Hoc Committee – McDonald
    • The committee is currently developing integrated pest management options. They will be involved in the poolhouse to make sure everything is environmentally friendly.
  • Facilities & Grounds Committee – Gutierrez
    • The committee is very focused on pool project. The pool project is very complicated and has many components. There is a lot to do in a short period. Remodel of the bathhouse bid will be going out to vendors to bid on. The permit for the bathhouse was received.
    • There are still water issues at the stables
    • The committee will be asking for legislative funding for road improvement and hike/bike trail improvement
  • Finance Committee & Monthly Report – Gutierrez
    • Julie Navarro is working on allocating the budget. HOAMCO has detailed all AR accounts. Collections have improved. At the February finance meeting, the committee will be re-evaluating and investing in new investments
  • Information Committee – McDonald
    • The committee is working on VISTAS publication and welcome packet for new homeowners. They are looking on updating the marquees to digital; At their last meeting, they discussed the website update. The committee will be meeting with the board about guidelines for the VISTAS. The committee is also working on a 5-year plan.
  • Road Committee – McDonald
    • There was an open forum, one resident spoke about the removal of RAP. The road committee is looking for residents comments about roads that need improvement.
  • Stable Committee – Maclaren
    • Still experiencing water issues. Amelia Adair, Mike Ault, Elizabeth Maclaren, Joseph Gutierrez, Anna Hansen, and Julie Navarro are currently working on a temporary billing solution for water. The committee is currently working on enforcement of stable rules. At their last meeting, they did a SWOT exercise. (Strengths, Weaknesses, Opportunities, and Threats)

Open Forum

  • Russell Winslow:
    • Gave the board a formal proposal to get a special commission on how board appoints other members when there are multiple vacancies.
  • Jon D’Amore:
    • Thanked Russell Winslow for his abilities and knowledge.
    • He stated that there had been six resignations in 9 months under 1 Board President and criticized the President’s performance.
    • He stated the Board failed to mention that the meeting was being recorded and videotaped.
    • Board President apologized to those present for the oversight of not mentioning the recording.
  • Diana Gries:
    • Stated she was at the meeting with the information committee and that the Board President stated he was going to be doing interviews with the Information Committee for potential new members.
    • She asked if he would be at interviews for all committees.
    • Board President responded that only the Board Liaisons would be at interviews for their committees.
    • Board President announced that Board and Committee Chairs meeting would be on Tuesday the 29th in the railroad building at 6 PM.
  • Barry Silver:
    • Suggested that Committee reports be made by committees rather than by Board Liaisons
    • Objected to the video taping of the meeting
    • Criticized the Board Chair and made accusations and personal attacks

Board Chair proposed a motion to adjourn after Mr. Silver completed his remarks.  Vice Chair pointed out that Mrs. Barlow had her hand up.

  • Barbara Barlow:
    • Had not signed up to speak, however, was given the opportunity
    • Criticized the Board Chair and began making personal attacks

Board Chair adjourned the meeting

 

Adjournment

 

Upcoming Board Meetings: 

 

Board of Directors Working Session: Monday, February 18, 2019 at 6:00 PM, Railroad Room

 

Board of Directors Meeting: Thursday, February 21, 2019 at 7:00 PM, Railroad Room