Minutes - ECIA Governing Board

Eldorado Community Improvement Association, Inc.

                                              Board of Directors Meeting

April 25th 2018  

TIME AND PLACE:

The monthly meeting of the ECIA Board of Directors was held on Wednesday April 25th at 7 PM at the Community Center, Railroad Room.

CALL TO ORDER:

President John Henriksen called the meeting to order at 7:00 PM.

DESIGNATION OF QUORUM:

The roll was called and the following members answered present: Director Henline (PH),   Vice President Forneris (AF), President Henriksen (JH), Director McDonald (DMD), Director David Yard (DY) and Treasurer Gutierrez (TG).

President Henriksen announced that there was a quorum and proceeded with the meeting.

STAFF MEMBERS PRESENT:

 Isabel Ugarte-ECIA GM

Jennifer Rodriguez – AGM

 

Agenda

 

Consent Agenda: 

 

04.25.01:  Approval of  March 15th 2-18 Board Working session notes, March 23, 2018 Board Meeting Minutes and April 3, 2018 Special Board Meeting Minutes.

04.25.02:   Approval of the March 2018 Covenant Compliance Report.

04.25.03:  Approval of the March 2018 General Managers Report.

04.25.04:  Approval of Variance request for 10 Condesa Road to allow for the existing coyote fence to remain encroaching into the 20 foot setback. 

New Business

 04.25.05: Motion to approve of the variance request for 31 Domingo Road to allow for a new building to be built at height of 10 feet.  After discussion by the Board this motion was denied by the Board and we are asking the homeowner to come back to the Architecture Committee with a revised plan that brings the structure height down to no more than 9 feet tall.

This motion was withdrawn.

04.25.06: President John Henriksen made a Motion to authorize the publication of the ECIA draft Drone policy for public review in the June Vistas, via e-mail blast, web posting marquee posting, and in the La Tienda Newsletter.  Furthermore this policy will be places for a 60 day review period and during this period residents are asked to send any comments to Mark Young at the ECIA via e-mail.  Upon completion of the 60 day public review period the ECIA Board will review the public comments and determine if an open public forum will be required.   

 

This motion was seconded by Director McDonald  and passed unanimously.

 

 

04.25.07:  Director Forneris made a motion to approve of a contract from Heads up for the amount of $3642.25 for tree work to:

  1. Flush cut tree # 1, 2 and 3 located adjacent to the poll backwash and to come up with a plan for disposing of the material.
  1. b. Trimming tree # 4 and 5 located near the pool house.

 

This motion was seconded by President Henriksen and passed unanimously.

 

04.25.08:  Director Forneris made a motion to approve of phase 1 of the multi purpose field restoration project. 

 

This motion was seconded by Treasurer Gutierrez and passed unanimously.

 

04.25.08:  Treasurer Gutierrez hade a motion that the Board authorizes the President to sign the letter of agreement with Santa Fe County to pave the aprons as per the priority list.  

 

This motion was seconded by President Henriksen and passed unanimously.

 

04.25.08: Treasurer Gutierrez hade a motion that the Board enter into a contract with Moses, Dunn, Farmer and Tuthill for collection services based on the firms February 28, 2018 proposal.  Furthermore the ECIA Board authorizes the President and Treasurer to detail the specific tasks that Moses, Dunn, Farmer and Tuthill will provide for the ECIA. 

This motion was seconded by President Henriksen and passed unanimously.

 

04.25.08Director Forneris made a motion to approve the appointment of Stephanie Levy and Debra Link to the Environmental Advisory Ad Hoc Committee. 

 

This motion was seconded by President Henriksen and passed unanimously.

 

04.25.09:   Director McDonald made a motion to approve of the changes to the Architectural Plan Submission form for New Home Construction. 

 

This motion was seconded by President Henriksen and passed unanimously.

 

04.25.10Secretary Barrett Jody Price made a motion to approve of the appointment of Anne Salzmann to the Information Committee

 

This motion was seconded by Director Yard and passed unanimously.

 

 

 

 

04.25.11President Henriksen made a motion to approve of the appointment of Mike Ault and Karla Lauritsen to the Stables Committee

 

This motion was seconded by Director Forneris and passed unanimously.

 

 

Reports:

 

  1. President Henriksen provided a brief report on various issues at the stables including issue relative to the water meters and the fact that ECIA staff has checked all Board and Committee members to ensure that they were current.
  1. President Henriksen then discussed the upcoming annual meeting and the plans for this meeting. Including the need to have the election results to the Secretary in a timely manner for announcement at the Annual Meeting on May 7th.
  1. President Henriksen then spoke about having a Board Organization meeting on May 8th at 6 PM and at that meeting there would be the election of officers at that meeting as well as

Open Forum:

  1. President Henriksen 1st spoke to those in attendance about the rules of the open forum and stated that all residents were required in open forum to be respectful and that if they were not the Board Mr. Russell Winslow who came to speak as a resident about the trees in the parking lot. He was concerned that one of the trees in question to be cut down was not included on this meeting agenda, He also spoke about the fact that the proposal by AFJ to repair and seal coat the parking lot was not on this meetings agenda and that the timing of getting it done before the pool opens was important. GM, Isabel Ugarte pointed out that the ECIA had received a proposal that was very high and that this was not under consideration, and that if timing was an issue the ECIA Board could hold special meeting, if needed.
  2. The 2nd resident to speak was a Mrs. Smock was here to speak about the issue of the RAP on the Eldorado Roads and she feels that it was not properly applied and on Estambre Road it is not holding up well with some chucks now in the drainage ditch and she is concerned about this product leaching toxins into the soil and affecting property values. She also was concerned about the proper method for filing complaints about the roads.
  3. The next residents to speak was Mrs. D’Amore and she spoke about the issue of the ongoing RAP debate and that she asked for the Board to support those in opposition to this product, as much as those in favor of it, or that they should step down from the Board. She further stated that while three board members had agreed to walk the RAP treated roads with her at a future date that this has not worked out due to scheduling complications and feeling of some board members that they did not want to take sides in this debate.
  4. The next resident to speak was Kim Crickard who addressed the Board concerning RAP, representing the BetterEldorado Group. She stated that the county cannot be objective in a report on this product and that due to this their group is conducting lab tests to see if there are any toxins in the RAP. She then said that there goal was to improve the RAP roads by either removal, if necessary, or paving over them with Asphalt.
  5. The next to speak was Mr. Rich Schrader (not a member of ECIA), from a Santa Fe Based Company, River Source. He stated that he had been contacted by Amigo Bravos about doing water quality testing on the a variety of roads in Eldorado, including RAP roads with the goal of determining if there were any metals in the water. The testing would be done as per EPA approved testing methods and done at an EPA approved lab in Colorado.   
  6. The next resident to speak was Claudia Daigle who said she came to speak about the goats in Eldorado and the Website. She first questioned the 10,000 spent on the goats and then pointed out that she feels the goats  have destroyed an acre of common land hear the ECIA, where the goats were camped for the 1st week of their work. She also stated that they have ruined the land and that there are tire tracks and they have hurt property values in this area. She then stated that there should be more open forums in Eldorado and that two a year is not enough and she had a lot of questions for the boards that she could not get answered. She then spoke about the fact that the ECIA Upstairs offices are now locked.  She stated that she was there to look up some records and when she insisted that she wanted to look inside to check on the status of the painting project in the upstairs offices, Ms. Rodriguez, (at the Boards direction), she could not enter the upstairs offices.   At that point in time, she was erroneously told her time was up and the timekeeper pointed this out to the Board and Ms. Daigle.  When Ms.  Daigle refused to stop talking Board President John Henriksen used the gavel numerous time to try to stop Ms. Daigle from speaking and she refused numerous times saying that her time was not up and would not stop.

 

 

 

ADJOURNMENT OF MEETING:

Due to Ms. Daigle refusing to end her open forum comments, and due to numerous residents starting to raise their voices, President Henriksen moved to adjourn the meeting at 8:03 PM.   

Submitted By: Mark Young



ADJOURNMENT OF MEETING: Due to Ms. Daigle refusing to end her open forum comments, and due to numerous residents starting to raise their voices, President Henriksen moved to adjourn the meeting at 8:03 PM.    Submitted By: Mark Young