Minutes - Election Committee

Election Committee

June 14, 2017 – 2:00 P.M.

Eldorado Community Center Conference Room

  1. Call to Order

The meeting was called to order by Chair Bette Knight at 2:04 P.M.  Members present were Butch Gorsuch, Mary Cassidy, Kathie Graham and Jeanne Calzada.  Board Liaison Pam Henline was present. 

  1. Approval of Previous Minutes

The May 10, 2017 minutes were approved via email and are posted on the Eldorado website.

  1. Approval of Agenda

Add Item 9 to discuss a proposed letter from The Board to be sent to Members offering explicit instructions and information regarding being a Member in Good Standing and eligible to vote.

Adjournment to be No. 10.

Motion was made by Mary and seconded by Butch to amend the Agenda as per discussion.  Motion carried by voice vote 5-0.

 

  1. Open Forum (5 minutes per person, 20 minutes maximum)

None.

5    Board Liaison Report

Nothing applicable to the Election Committee.

  1. Old Business
  1. OneDrive File Organization

            A sub-committee consisting of Mary Cassidy, Butch Gorsuch and Jeanne Calzada was tasked with creating a recommendation for organizing the Election Events-2017 folder.  Individual members' suggestions were offered for consideration.

  1. New Business
  1. Review of Election Committee draft policy on meetings

            Formatting errors were corrected by Butch. 

            Under "Reasonable Public Notice of Meetings," first sub-paragraph, it will state that officially changed meetings will be posted on the website under theEvents Calendar five (5) business days prior to the meeting.

            A effective date will be placed in the document footer.

  1. Bylaws Review
  1. Article II - IV

Butch will change the document format to facilitate automatic Table of Contents.

We will retain the presentation format from the previous Bylaws review to facilitate the Board of Directors' understanding of suggested changes.

Article II, Section 14 definition of Member In Good Standing (MIGS) has been clarified to prevent misunderstanding of the deadline.

Article III, Section 2:  We have requested Pam point out to the Board this process has not been implemented in the past.

For the July 12th meeting we will discuss Articles V - VII.

  1. Draft Letter from the Board of Directors to Members Regarding Member In Good Standing.

      Date corrections were needed and rhetoric corrections/changes were suggested.  Bette will forward these to Director John Henriksen for his review.

  1. Adjournment

The next meeting will be on Wednesday, July 12, 2017, 2:00 – 4:00 P.M. at the Eldorado Community Center Conference Room.

The meeting was adjourned at 4:05 P.M.

Respectfully submitted,

Kathie Graham, Secretary