Minutes - Election Committee

Election Committee

February 14, 2018 – 2:00 P.M.

Eldorado Community Center Conference Room

  1. 1. Call to Order

The meeting was called to order by Chair Bette Knight at 2:10 P.M.  Members present were Butch Gorsuch, Mary Cassidy, Kathie Graham and Jeanne Calzada.  A quorum was present.  Board Liaison David Yard was present. 

  1. 2. Approval of Previous Minutes

The minutes for January 10, 2018, were approved 3-0 via email and were posted to the website.

  1. 3. Approval of Agenda

A motion was made by Jeanne and seconded by Butch to amend the Agenda by adding 6D and 7C.  Motion carried by voice vote 5-0.


  1. 4. Open Forum (5 minutes per person, 20 minutes maximum)


5.Board Liaison Report       

Bette welcomed David Yard, our new Board liaison.  David said he is happy to be our liaison but is concerned about being our liaison while also a candidate.  We will invite the alternate liaison for the meeting(s) in which discussion will be held regarding candidate forums. 

David asked if we had updated our Charter.  Bette explained that we will review it if the proposed Bylaws amendments are accepted as that may require changes to the Charter.  Jeanne suggested the Board should reinstate an annual review of all committee Charters. 

There has been discussion regarding how Board members interface with members and committees with the GM.  David wants training with committees, Board and employees. 

The Board held a retreat on February 10th.  Various ways to bring better communication to the Members were discussed.

Bette then requested David's assistance in restarting the process for a conversation between the chairs of the Election Committee and the Information Committee to discuss the value of a monthly hardcopy of the VISTAS continuing to be published, especially for those not electronically connected.


  1. 6. Old Business
  2. A. Bylaws Review Action List

The last items for Bylaws review should be completed as scheduled.

  1. B. Election Checklist

A meeting was held with the General Manager to discuss the specifications of the election materials.  

  1. C. Ballot Review

The ballot has been updated for the 2018 Board of Directors election except for candidate names and for the proposed 2018 Bylaws amendments.

  1. D. Bylaws Review

Discussion followed to suggest changes to the proposed Bylaws details after the lawyer review.  The committee will work with the Board of Directors at the Working Session on February 15th to finalize a proposal to go to the Members for vote.

  1. 7. New Business
  2. A. Nomination Petition

Nomination Petitions are due March 1, 2018, at 5:00 p.m.  Butch and Kathie will be there to officially accept the petitions.  Bette and Kathie will be designees to observe the Nomination Petition verification on March 2nd.

  1. B. Candidate Forum Documents - Thursday, March 22, 2018

Bette gave out copies of the documents regarding the candidate forums in March and April.

  1. C. Eldorado Living Magazine

An article was published in this non-HOA magazine that has language concerning the requirements for amending the Bylaws and Covenants.  The information was inaccurate and the committee would suggest the Board address this so the members will not be misled into thinking requirements for amending all the governing documents are the same.

  1. 8. Election Procedures

The Election Procedures have been updated and Butch will finalize the document and upload it to OneDrive for all to review.  The finalized document will then be sent to our liaison to bring to the Board for discussion and approval at their March meeting.

  1. 9. Adjournment

The next meeting will be on Wednesday, March 14, 2018, 2:00 – 4:00 P.M. at the Eldorado Community Center Conference Room.

The meeting was adjourned at 4:35 P.M.

Respectfully submitted,

Kathie Graham, Secretary