Minutes - Election Committee

ELECTION COMMITTEE MINUTES

November 9, 2016 – 2:00 P.M.

ECIA Conference Room

1.  Call to Order

A quorum was established and the meeting was called to order by Chair Kathie Graham at 2:10 P.M.  Members present were Mary Cassidy, Butch Gorsuch  and Joe Loewy.  Bette Knight was excused.   Board Liaison Todd Handy was present.

2.  Approval of Previous Minutes

The October 5, 2016 minutes were approved via e-mail and have been posted on the ECIA webpage.

3.  Approval of Agenda

Joe Loewy moved to amend the Agenda by adding Key Election Dates to New Business; deleting Home Computer and Software and renaming this item to Common Storage, then moving item to Old Business.  Butch Gorsuch seconded the motion.  Motion passed unanimously.

4.  Open Forum

There were no guests, so Open Forum was not held.

5.  Board Liaison Report

Director Handy announced two new Board members, John Henriksen and Michael McDowell, have been appointed.  Director Handy provided brief information on the pending solar lawsuit against the ECIA by former Director Daigle.

6.  Old Business

A.  Common Storage Update

Butch Gorsuch led the discussion on common storage possibilities. Neither the ECIA common storage server nor the HOAMCO server seem to be good possibilities for us to utilize.  Butch will investigate cloud based storage.  He will need assistance in testing this possibility.  The Committee felt Bette Knight would be a good choice for assisting Butch.  Decision will continue at December's meeting.

7.  New Business

A.  Nomination Petition for 2017

The Committee updated the Nominating Petition for 2017, adding changes for clarity.  The Nomination Petition was emailed to the Board for their review with the request they respond with questions or concerns. 

B.  Publicity re 2017 election materials and date

The Committee reviewed and amended the 2017 Election Committee Publicity Schedule, adding February 2017 as a Vistas Article (due date Jan 8th) and February 2017 as a Website Article.  Bette Knight has volunteered to scan past Vistas articles for content suggestions.  The Committee voted unanimously to have Bette Knight write articles for the January and February Vistas.  Content should include information on the upcoming Board election and Candidate Forums.  Bette will coordinate with Kathie Graham who will forward the articles to appropriate personnel for publication.

C.  Key Election Dates 2017

The Committee amended the Key Election Dates 2017 as follows:  The Candidate Forum will be held March 14, 2016 from 7 – 9 PM in the Railroad Room.  A second candidate event, a “Meet and Greet,” will be held Saturday April 8, 2016 in the Railroad Room provided the number of candidates exceeds the number of Board vacancies.  These dates will be presented to the ECIA Board for approval. 

8.   Election Procedures/Charter Review

Due to time, the following items were moved to next month's meeting.

A.  Additions to the Charter

B.  Procedures review

9.  Adjournment

The meeting was adjourned at 4:00 P.M.

The next regularly scheduled monthly meeting will be held on Wednesday, December 14, 2016, 2:00 P.M. in the ECIA Conference Room.

Acting Secretary, Mary Cassidy