Minutes - Election Committee

ELECTION COMMITTEE MINUTES

July 20, 2016 – 2:00 P.M.

ECIA Conference Room

1.  Call to Order

A quorum was established and the meeting was called to order by Chair Kathie Graham at 2:08 P.M.  Members present were Mary Cassidy, Butch Gorsuch, Bette Knight and Joe Loewy.  Board Liaison Todd Handy was present.  Also attending were Edwardo Krasilovsky and Greg Colello.

2.  Approval of Previous Minutes

Motion to approve the June 8, 2016 minutes was made by Joe Loewy and seconded by Mary Cassidy.  Motion carried by voice vote, 5-0.

3.  Approval of Agenda

Chair Kathie Graham asked to have item C, Director Removal Petition process under New Business moved to an earlier place in the Agenda, becoming item number 6.  Joe Loewy moved to change the Agenda to reflect this and Butch Gorsuch seconded the motion.  Motion carried by voice vote, 5-0.

4.  Open Forum

Edwardo Krasilovsky  presented a handout to each committee member and to Liaison Handy.  Comments followed.  Greg Colello gave committee members suggestions for possible future Bylaws changes.

5.  Board Liaison Report

Director Handy announced the Special Meeting to be held on Monday, July 25, 2016, 4 P.M., Rail Road Building. This meeting is open to the public and is specific for the Removal of a Director Petition.

6.  Director Removal Petition Process

A Checklist of “Removal to Dos” was presented and details discussed. Directors Handy and Colello commented on where the Board is in this process.  There was lengthy discussion on many aspects of how the voting process will move forward.  Possible time sequences for the Removal Petition Process were suggested and the Board and GM will be solidifying these dates. 

7.  Old Business

A.  Non-Disclosure Agreement

The Non-Disclosure Agreement used by HOAMCO for the printer in the 2016 Election was distributed to committee members.  The committee will review for the future.

8.  New Business

A.  Budget request for 2017 due August 8, 2016

Due to time constraints, this item was not discussed.

B.  Group calendaring

Due to time constraints, this item was not discussed.

9.  Policies and Procedures Review

A.  WC-1 – Definitions

Due to time constraints, this item was not discussed.

10.  Adjournment

The meeting was adjourned at 4:25 P.M.  The next regularly scheduled meeting will be held on Wednesday, August 10, 2016, 2:00 P.M., ECIA Conference Room.  A Special Meeting will be held on Wednesday, July 27, 2016, 2:00 P.M. in the Conference Room to discuss the specific details relating to the Removal of a Director.