Minutes - Election Committee

Election Committee Minutes: November and December

 

Election Committee

December 13, 2017 – 2:00 P.M.

Eldorado Community Center Conference Room

  1. Call to Order

      The meeting was called to order by Chair Bette Knight at 2:08 P.M.  Members present were Butch Gorsuch, Kathie Graham and Jeanne Calzada.  Mary Cassidy was excused.  A quorum was present.  Board Liaison David McDonald was present. 

  1. Approval of Previous Minutes

      The minutes for November 8, 2017 were approved 4-0 via email and posted to the website.

  1. Approval of Agenda

      A motion was made by Jeanne and seconded by Butch to accept the Agenda as presented.  Motion carried by voice vote 4-0.

 

  1. Open Forum (5 minutes per person, 20 minutes maximum)

      None.

5    Board Liaison Report

      David will present the Board Team document regarding the proposed Bylaws for Board discussion at the Working Session on the 14th.

  1. Old Business
  2. Bylaws Review Action List

            This document was reviewed by Bette.

  1. Nomination Petition

                        An additional change was added specifying the 2017 assessment must be paid by the date of signature on the Nomination Petition for the signatory to be a MIGS.

  1. Key Election Dates

            Bette worked with Isabel to establish the dates pertinent to the 2018 election process and reviewed the dates for the Election Committee.

  1. New Business
  2. Establish 2018 Calendar Events

            Butch asked if the Committee wanted to continue meeting monthly on the second Tuesday, 2-4 P.M. in the Conference Room.  All agreed to continue as is.

     

  1. Election Checklist

            Betty reviewed this document which establishes dates for the 2018 Board election process.

           

            The date of April 16, 2018, has been chosen should a second candidate forum be necessary.

  1. Election Procedures

            A brief discussion ensued but will continue at the next meeting.

  1. Publicity Schedule

                        Bette provided the Committee with the schedule for utilizing the communication methods of Vistas, the website and the marquees to provide the Membership with information regarding the election process and the proposed Bylaws forum.

                       

            Courteney Handy is the new contact person for posting on the website and the events calendar.

  1. Bylaws Forum

            The public forum for the proposed amendment to the Bylaws will be held January 16th, 7-9 P.M., in the Railroad Room.

  1. Draft Bylaws Status

            The Board will give final consideration of the proposed fifth amendment to the Bylaws at the December 18th Board Meeting.

 

  1. Adjournment

      The next meeting will be on Wednesday, January 10, 2018, 2:00 – 4:00 P.M. at the Eldorado Community Center Conference Room.

The meeting was adjourned at 3:50 P.M.

Respectfully submitted,

Kathie Graham, Secretary

3-0 approvals via email

 

 

 

Election Committee

November 8, 2017 – 2:00 P.M.

Eldorado Community Center Conference Room

 

  1. 1. Call to Order

The meeting was called to order at 1:04 P.M.  by Chair Bette Knight.  Butch Gorsuch, Mary Cassidy, Kathie Graham and Jeanne Calzada were present. A quorum was established.  Board Liaison Mike McDowell was present. 

  1. 2. Approval of Previous Minutes

The minutes for October 11, 2017 and October 30, 2017 were approved via email and have been posted on the website.

  1. 3. Approval of Agenda

Motion was made by Butch and seconded by Mary to amend the Agenda adding 6A. Bylaws Review Action List.  Motion carried by voice vote 5-0.  

 

  1. 4. Open Forum (5 minutes per person, 20 minutes maximum)

None.

5    Board Liaison Report

Liaison Mike McDowell said the organization of the Board of Directors' comments regarding the proposed Bylaws will be completed tomorrow due to complications. 

  1. 6. Old Business
  2. A. Bylaws Review Action List

      Bette quickly reviewed the List noting that the date for the Board's receipt of the Proposed Fifth Amended and Restated Bylaws can be changed to reflect the task has been completed.

  1. 7. New Business
  2. A. Charter Review

      The Charter was discussed and minor changes were made.  Jean moved to update the Charter and send it to Liaison Mike McDowell for presentation to the Board for approval.  Mary seconded the motion.  Motion was carried by voice vote, 5-0.

  1. B. Nomination Petition Update

      The document was reviewed with appropriate dates and other items corrected.  The target date for posting the document on the website for Members to view or download is January 3, 2018.  Butch will complete the corrections and email it to Liaison McDowell to present to the Board for approval.

  1. 8. Bylaws Review

The final review of the Committee's responses to Board comments on the proposed Bylaws was completed for the November 14th discussion.

  1. 9. Adjournment

The next meeting will be on Wednesday, December 13, 2017, at 2:00 P.M. at the Eldorado Community Center Conference Room.

The meeting was adjourned at 4:38 P.M.

Respectfully submitted,

Kathie Graham, Secretary