Minutes - Information Committee

ECIA Information Committee


Committee Meeting of Feb. 20, 2018

The meeting was called to order at 7:00 p.m. by Acting Chair Gershon Siegel.  The only member present was Dag Ryen.  Other participants were Board Alternate Liaison Pam Henline, staff coordinator Courteney Handy, and guest Claudia Daigle.

Director Henline shared information on current Board activities.  The Board is still looking at various options for the Vistas publication schedule.  Dir. Henline announced that Board work sessions are being moved to the third Thursday of every month, beginning in March, at 4:00 p.m.  and regular Board meetings will be held the following Wednesdays at 7:00 p.m.  Director Henline also confirmed that the first board candidate forum will be held on March 22, and an additional forum is planned for April 16.

Notwithstanding the change in board meeting schedule, the Information Committee will continue to meet on the third Tuesday of each month.

There followed a discussion regarding the use of social media to announce ECIA events.  One possibility is to begin announcing meeting times and venues on Nextdoor Eldorado.  No final decisions have yet been made.

Staff continues to work on producing mock-ups for a revised website, using Wordpress.  These will be shared in the near future.

The web manager’s report was reviewed.  Website access remains steady.  In January, the E-blasts were sent to 825 members, with 52% of recipients opening these emails.

In old and new business, a revision of the committee’s charter was discussed.  Dag Ryen will create the first draft for review at the committee’s March meeting.  The online newcomer packet provided by HOAMCO was discussed.  Staff will look into specifics of what is currently going out.  Suggestions for revisions to an article submitted by Claudia Daigle on the proposed by-laws changes will be considered by the author.  Committee policy on unsolicited submissions is those final decisions are made by the committee chair, the editor, and the general manager, in consultation with the ECIA Board President.

Content for the short April issue of Vistas (to be included in the election information packet) was brainstormed.  Submissions from the board and election committee are expected.

The meeting was adjourned at 8:35 p.m.

Dag Ryen, Acting Secretary