Minutes - Roads Committee


ECIA Road Committee Meeting Minutes
November 16, 2016

1. Call to Order: Chair Felicia Probert called the meeting to order at approximately 6:02 p.m. in the
Foyer at the ECIA Community Center

2. Introductions/Attendees:
• Road Committee Members: Felicia Probert - Chair, Bob Blanchet, Ken Kleiber, Karen Murry,
Fred Raznick, Terry Reilly, Russell Winslow
• ECIA Board Liaison: John Henriksen
• Excused absence: Rob Wickham, John Reynolds
• Public:
     o Bill Keeffe, 10 Azul Drive
     o Cecil Rich, 34 Fonda Road
     o Sylvia Wohlmut, 18 Descanso Rd
     o David Ford, 4 Condesa Rd
     o Ross & Debbie Iverson, 8 Condesa Rd
     o ?? Rader-Tate, 7 Condesa Rd
     o Ronnie & Fritz Uelius, 7 Condesa Ct.
     o Steve Rudnick, 59 Condesa Rd
     o Donald Keith & Toni Carrell, 39 Condesa Rd
     o Mike Grebinski, 44 Condesa Rd
     o Ray & Mary Anne Burkard, 12 Condesa Rd
     o Pete Atha, 41 Condesa Rd
Felicia noted that there was a quorum present.

3. Public Comments
Bill Keeffe, a resident of Azul Drive, addressed the Committee about the lack of a hike/bike path
along Avenida Azul. Mr. Keeffe said that he has observed significant pedestrian and bicycle traffic
along Avenida Azul but the road is narrow, there is no shoulder, and there are visibility problems due
to the curves. Mr. Keeffe advised that the possibility of a hike/bike path along Avenida Azul had been
discussed at some point in the past and that a previous County employee, Ish Lovato, had said it was
doable without taking any private property, however Mr. Lovato has since passed away and Mr.
Keeffe was not sure who with the County might have the information. Mr. Keeffe plans on bringing
this issue to the Facilities and Grounds (F&G) Committee at their January meeting. Felicia will
coordinate with F&G on this item.
Cecil Rich, a resident of Fonda Road, addressed the Committee about the Siberian elm trees that are
being cultivated within the right of way along Avenida Vista Grande, Avenida Eldorado, and several
other roads in Eldorado. Mr, Rich indicated that he sees flagging on these trees and they are not
being cut by the County mowers. Mr. Rich expressed concern about the visibility and safety issues
created by allowing larger vegetation to grow in the roadway right of way. He also stated that
Siberian elms are designated as an invasive species and questioned why cultivation of this type of
species was occurring. Mr. Rich said that he had contact the County road department to inquire
about why this was occurring and was told that in some cases the County does not mow if requested
and if no safety issues are being created. Felicia will follow-up with the County on this issue.
Sylvia Wohlmut of Descanso Road reported that the chamisa along Monte Alto Road at the
intersection with Descanso is obstructing drivers’ view when pulling out onto Monte Alto from
Descanso. Ms. Wohlmut also reported that there is a drainage problem on Descanso at Questa road
that is causing deep rutting and muddy potholes on Descanso after it rains. Felicia will report these
items in the County’s road concern database.

4. Modification/Adoption of Agenda
Because of the number of residents from Condesa Road in attendance for the Earthbind agenda
item, this item was moved to the front. Agenda was approved without further modifications.

5. Chair Comments
• Felicia has been coordinating with the F&G Committee on the gravel aprons crossing the multiuse
path and attending the upcoming PASER rating of the path by the County and a rep from
F&G.
• A request by the Flora & Fauna Group to post temporary wildlife crossing signs has been referred
to the Road Committee from the Conservation Committee. Felicia is waiting for a more detailed
proposal from the Flora & Fauna Group and will coordinate with the Santa Fe County Traffic
Manager on review and approval.
• All five of the County’s general obligation bond fund questions on the November 8th ballot passed
including question #1 for $13.6 million dollars for road improvements in Santa Fe County. Paving
Balsa Road was the only Eldorado road identified for funding under question #1.

6. ECIA Board Liaison Report
• Isabel Ugarte has been selected as the permanent general manager.
• Isabel is coordinating a date with the County to complete the PASER rating of the multi-use trail.
• Two existing vacancies on the ECIA Board have been filled. John Henriksen was selected to fill
Claudia Daigle’s remaining term and Mike McDowell was selected to fill Greg Colello’s remaining
term.
• The 2017 budget is still under development. There will be no increase in home owner dues in
2017. The budget will be available for public review shortly and there will be a public hearing in
December.
• The revised architectural guidelines are out for review. There will be a public forum on Saturday,
December 17th at 10:00 am.
• Three board seats are opening up in 2017. Anyone interested in running for a position on the
Board may pick up a nominating petition at the ECIA office in January. Ballots will be sent out in
March.
• Work is still being done to get the security camera at Compadres Park up and running. Two
cameras at the Stables will be replaced.

7. Old Business/Open Action Items
a. The minutes from the April 11th meeting were reviewed and approved.
b. The minutes from the June 20th meeting were reviewed and approved subject to clarification on
two open issues.
c. Felicia distributed the results of her research on the EarthbindTM product as a possible solution to
dust control concerns raised by the Condesa Rd residents. The major points from the
Committee’s discussion and listening to the comments and concerns from the Condesa Rd
residents in attendance are:
• The estimated per mile cost for EarthbindTM exceeds the County’s current per mile road
maintenance budget.
• Some residents expressed concerns about potential environmental and safety concerns with
EarthbindTM.
• There were differing opinions among the residents in attendance about how bad the dust
problem was, depending on where they lived along the road or how much they walked or
bicycled along the road.
• There was general consensus among the residents that speeding was exacerbating the
problem. Some by residents but also the school bus, and delivery and trash trucks.
• The Committee agreed to look into the following suggestions to reduce speeding:
     o Ask the Board to send a letter to the U.S. Postal Service, UPS, FedEx, Waste
     Management, and the school district requesting that drivers pay more attention to
     speed limits throughout Eldorado.
     o Ask the Board to include a letter to all residents in the upcoming mailing of the annual
     assessment to request that all pay more attention to speed limits.
     o Contact the Sheriff’s office to request increased traffic enforcement.
     o Request that the Sheriff’s electronic radar warning sign be periodically placed on
     Condesa Rd to raise drivers’ awareness of their current speed.
     o Ask the County Traffic Manager if there are other sign options to raise awareness of
     the speed limit.
• The Committee will also talk with the County about the possibility of any other sand/gravel top
coat options that may help harden the road surface and reduce dust.

9. New Business
     a. The latest road inspection report was reviewed by the Committee. There were no significant
     changes to the top priorities for road improvement. It was noted that overall the roads in
     Eldorado are in decent shape. A motion was made approved to recommend to the Board that a
     capital outlay funding request in the amount of $500,000 be submitted to Senator Wirth and
     Representative McQueen in the 2017 legislative session.
     b. Felicia and Karen reported on the initial “adopt-a-shoulder” pilot program that Karen coordinated
     along west Herrada Road this summer to preserve the wildflowers, remove the weeds, and keep
     the County from having to mow the shoulders. Felicia will contact Robert Martinez for the details
     about formalizing a program and will bring it back to the next meeting for Committee review and
     consideration.

10. Committee Round Robin - None

11. Next Meeting - To be announced after the first of the year.
Meeting was adjourned at approximately 8:40 p.m.

ECIA Road Committee
November 16 2016 Meeting
Action Item Follow-up
Siberian Elms

Talk with the County regarding the Siberian elms that are being maintained by an Eldorado resident within the right
of way along Ave. Vista Grande, Ave. Eldorado, and several other roads.

Felicia checked with the County and the local Ag Agent at the extension office. Siberian Elms are a Class C
noxious weed/invasive species. Propagation is discouraged but not prohibited. The trees in question are
within the road right of way and are therefore the County's responsibility. They have given permission for the
individual to maintain the trees. The trimming is not in violation of any regulations or ordinances and they don't
believe it is causing any problems at this time.

Condesa Road Dust and Speeding

Ask the Board to send a letter to the U.S. Postal Service, UPS, FedEx, Waste Management, and the school district
requesting that drivers pay more attention to speed limits throughout Eldorado.

The GM will send a letter out to the delivery companies, Waste Management, and the School District.

Ask the Board to include a letter to all residents in the upcoming mailing of the annual assessment to request that
all pay more attention to speed limits.
Instead of a letter to residents, the Board will post a friendly reminder on the website and send out an E-blast.
Request that the Sheriff’s electronic radar warning sign be periodically placed on Condesa Rd to raise drivers’
awareness of their current speed.

Contact the Sheriff’s office to request increased traffic enforcement.
Per a telephone conversation with the Santa Fe County Sheriff’s Office on 12/9/2016, the speed trailer will be
placed on Condesa Rd to increase driver awareness. This will be followed up by increased patrols by the
Sheriff’s office. The speed trailer is currently out of service but will be put out on Condesa as soon as it is
repaired.

Ask the County Traffic Manager if there are other sign options to raise awareness of the speed limit.
Per the County Traffic Manager - experience has shown that more and/or larger signs aren’t always as effective
as one would think. Enforcement is key to changing driver behavior. Also, the traffic count data for Condesa
Road as of June 10, 2016 indicates that 85% of the vehicles counted (72) were driving 26 mph, with the
average speed at 21 mph. The traffic counter was located on Condesa just west of Carissa. He will have his
crew take another look to make sure that there is adequate signage.

Talk with the County about the possibility of any other sand/gravel top coat options that may help harden the road
surface and reduce dust.

Felicia spoke with Robert Martinez, Deputy Director of Public Works for Santa Fe County, about top coat
options. Specifically I asked him about using cold millings (i.e. ground up asphalt) like we’ve seen used on
some privately maintained roads on the east side of Highway 285. The County does use cold millings in some
cases and when they are available however application of the cold millings requires reconstruction of the road
to the subgrade and processing the millings with some new asphalt. This would cost as much as a chip seal
project and funding isn’t available for either. The only other dust control measure would be applying water
when grading but given drought conditions and how precious water resources are, the County generally does
not apply water to roads for maintenance purposes. Instead they try to take advantage of wetter conditions
following a rain event but there are more miles of road than they can get to before the moisture dries up.