Minutes - Stables Committee

The Eldorado Stable Committee regular business meeting was held on

Wednesday, January 11, 2017, at the Eldorado Community Center.  Committee members present were: Pat Donahue, Luci Wienczkowski, Bonnie Mamp, Karen Cameron and Elsa Kloess. The meeting was called to order at 6:04pm. Minutes of the previous meeting were approved.

The General Manager’s report was given by General Manager Isabel Ugarte.  The cameras are ready, waiting on a case to protect them.  Gloria and Isabela are to be trained on their use.  The purpose is for security reasons; break in, theft and vandalism as required by insurance on ECIA property, to protect ECIA property; not for monitoring gate closure. Water, remaining manure and tax bills will go out mid January.  Waste Management will now remove manure. Waste Management is about the same cost as Ken Blake. Local Gardeners can still come and help themselves.  The floor was open for discussion and clarification.

The report of the Liaison was given by Isabel Ugarte.  The stable rule changes will be addressed at the ECIA retreat.  Rules went through the proper protocol of: suggested changes, to the committee, to the community.  Fines for Eldorado will also be addressed at the retreat.  A copy of the rules, which the committee sent to the Board, versus the final Board rules will be available for transparency of how changes came about from what the committee sent versus the Board’s decision. The floor was open for discussion and clarification.

Sub-committee reports were given.  Clearing snow is working well. Grounds look good. Maintenance crew is slowing down on road.  The lower arena up keep and road up keep need to be looked at.  The upper arena work will be done in early 2017 as weather allows. Luci and Tomi have agreed to do the Fly Predator Program for 2017. Purchase of flies early results in a discount.  The program is done May to September.  Jenny has agreed to be the momma hatchling. The floor was open for discussion and clarification.

New Business items were presented and open for all present to discuss. Welcoming of new members with a letter from the community was recommended.  Carol Lowey will copy the old letter to Pat. It is time for the 2017 roster update.  This is sent electronically, and recommended that barn owners keep a printed copy at the barn.  Elsa Kloess nominated Pat Donahue for Chairwoman of the Stable Committee.  Luci Wienczkowski seconded the motion.  All were in favor.  Luci Wienczkowski nominated Karen Cameron as Secretary of the Stable Committee.  Elsa Kloess seconded the motion.  All were in favor.  Deena Seigle presented the draft of the Stable Emergency Evacuation Plan. Goals are: plan, communicate, practice, phone tree and have it be a regular subcommittee report. The draft of the plan needs to be updated, along with a phone tree.  In late February an Emergency Preparedness meeting will be offered to stable owners.

Discussion Items:

Carol Lowey wanted to know who to call first if a horse is loose.  Call the owner first, then the GM so the GM can write up an incident report.

Next meeting,   April 5, 2017.

The meeting adjourned at 7:28.