Agenda-Environmental Ad Hoc Committee

Environmental Advisory Ad Hoc Committee

March 19, 2019 Agenda

Call to Order and Attendance:

Agenda Approval:

Approval of the February 5, 2019 Meeting Minutes

Board Liaison Report:

Old Business:

  • The Procedures for Pesticide Application (PPA) and Pesticide Use Proposal (PUP) and the two IPM Pyramids were approved by the ECIA Board at the February Board meeting, with small revision to include Stables and Conservation Committees and removal of Draft watermark on the PPA.
  • The Environmental Charter was not approved. ECIA Board felt it needed more background info added.
  • The Environmental Advisory request to change to a Standing Committee from an Ad Hoc was not approved. Our committee needs to create a IPM policy first.
  • Need to discuss and revise a new IPM policy.
  • Need to discuss and revise an Environmental Audit.

New Business:

  • Discuss options for safe grass plantings for a possible F&G project for next spring for the ball field.
  • Feedback from the ECIA Garden Fair March 2, 2019.

Next Meeting: Monday April 1, 2019 at 3pm in the CC.

Meeting Adjourned:

                             Environmental Advisory Ad Hoc Committee

                     February 5, 2019 Agenda

Call to Order and Attendance

Agenda Approval

Approval of January 7, 2019 Meeting Minutes

Board Liaison Report

Old Business:

  • Discussion of Procedures for Pesticide Notification: Send to Julie to review.
  • Discussion of IPM Pyramid and see if it is ready for committee vote.
  • Discussion of Procedures for Pesticide Application. See if it needs more revision and is ready for committee vote.
  • Discussion on PAP (Pesticide Application Proposal) Appendix.
  • Discussion on list of recommended safe weed abatement that can be tested on ECIA Hike/Bike trails this spring. (Prototype for use this spring to be discussed with F&G and Board)

New Business:

  • Discussion of Policy on Materials used in Renovations, New Buildings and Existing Maintenance- How do we proceed or can we at this time?
  • Community Center use of glue traps for rodent reduction.
  • Discussion of Annual Audit.

Next meeting: March 5, 2019 at 3pm in CC.

                    

Proposed Agenda

Environmental Advisory Ad Hoc Committee

January 7, 2019

Agenda Approval

Approval of December 4, 2018 minutes

Board Liaison Report

Old Business

Discussion of Procedures for Notification if available from Julie Navarro

  • is anything missing?

Discussion of IPM Pyramid

Continued discussion of Pesticide Policy

Discussion of Policy on Materials used in Renovations, New Buildings and Existing Building Maintenance – How do we want to proceed?

Discussion of Annual Audit

New Business

Next meetings:

February 5 (1st Tuesday)

            March 5 (1st Tuesday)

            April 2 (1st Tuesday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)

Proposed Agenda

Environmental Advisory Ad Hoc Committee

November 5, 2018

Agenda Approval

Approval of September 25, 2018 minutes

Board Liaison Report

Old Business

Discussion of List of Herbicides for F & G to Test in Spring

Discussion of Safe Cleaning Products

  • What are the goals of list?
    1. Non-toxic to people, pets, wild-animals, plants, septic systems?
    2. Biodegradable products that don’t disturb ecological processes – do not contain phosphate, ozone depleting chemicals
    3. Types of containers – biodegradable, recyclable, compostable?
    4. Animal testing (if animal testing is not acceptable, what criteria do we use to ensure no harm to users or those unintentionally exposed?)
  • List of uses (e.g. laundry products, dishwashing products, bathroom cleaning products, floor products, furniture products, etc.)
  • Prioritize list of uses – which products do we research first?
  • ???

Discussion of Pre- and Post-emergent ‘Natural’ Herbicide List

  • What are the goals of list?
  • What plants are targets for herbicides? Which plants are ‘difficult’?
  • Products on the list will be discussed in terms of efficacy and safety concerns
  • ???

Discussion of Procedures for Notification

  • When is notification necessary, e.g., pesticide application, new floors, painting, road re-surfacing, etc.?
  • Who on the EAAHC is responsible for ensuring the Appendix (this pertains to pesticide application) is completed?
  • Who on the EAAHC is responsible for ensuring the information is gathered for the website?
  • Who is responsible for writing the information to be posted on the ECIA website, Community Bulletin Board, e-Blasts, ECIA signage, text message and phone call message?
  • Who is responsible for ensuring the Appendix and all written information posted to the ECIA website?
  • Who is responsible for ensuring e-Blasts and text messages are sent, phone calls are made and signage message is posted?

New Business

Next meeting: Tuesday December 4 from 3-5 PM in the ECIA Conference Room

Proposed Agenda

Environmental Advisory Ad Hoc Committee

December 4, 2018

Agenda Approval

Approval of November 5, 2018 minutes

Board Liaison Report

Old Business

Discussion of List of Herbicides for F & G to Test in Spring

Discussion of Procedures for Notification – from Julie Navarro – is anything missing?

Discussion of IPM Pyramid

Discussion of Pesticide Policy

How should this policy differ from the interim procedure?

Discussion of Policy on Materials used in Renovations, New Buildings and Existing

Building Maintenance – How do we want to proceed?

Discussion of Annual Audit (delay until Stephanie and Nancy have initial guidelines?)

New Business

Discussion of new meeting day for January. January 8 conflicts with Eldorado/285 Recycles.

Next meetings:

Tuesday January ? from 3-5 PM in the ECIA Conference Room

February 5 (1st Tuesday)

March 5 (1st Tuesday)

April 2 (1st Tuesday)

May 7 (1st Tuesday)

June 4 (1st Tuesday)

              Environmental Advisory Ad Hoc Committee

                                               AGENDA

                    September 25, 2018, 3-5 pm, ECIA Conference Room

  1.  Approval of August 28, 2018 minutes.
  1.  Board liaison update--David McDonald:

 -Hike and Bike Trail maintenance/repair by AFJ Paving; status of project and commencement date

-Interim Procedure for Pesticide Notification

Status of policy: with information committee, status of phone & text message notification system

 -New General Manager, Julie Navarro

 -Pinons at Community Center, ECIA Board's plans and update

 -Compadres unpaved Hike and Bike Trails: status of EAAHC's recommendation to use Railtrail materials and specifications to resurface (The Railtrail was done by Santa Fe County without the use of herbicides)

 -County roadwork, aprons: status of work and status of any upcoming County plans to repave portions of Hike and Bike Trails

-Update, who reports to board on EAAHC Committee's work? Who is responsible for providing information for Monthly report that goes on ECIA website?

 -Any other updates from Board

  1.  Discussion of AFJ Paving's upcoming maintenance/repairs of Hike and Bike Trails--Committee Members
  1.  Interim Procedure for Pesticide Notification:   a) Designate who on EAAHC committee will fill out Appendix to policy for any pesticide proposals  b) Designate who on EAAHC committee will gather information for website. c) Designate who will be responsible for posting above information on website, will it be information committee? d) Designate who will be responsible for writing information to be posted about any upcoming pesticide application on ECIA website; e-blasts; signage; text message; phone call message
  1.  Diseased pinons at Community Center: update on information for management from Dr. John  Formby, Entomologist and Forest Health Specialist, New Mexico State Forestry--Patty.
  1.  EAAHC's plan to test non toxic week control products: assign as a task to at least two committee members and test on a portion of a Hike ad Bike Trail (Do test in October, before freezing weather?).

Suggestion by Eldorado resident to try steam for weeds, can this be tested on unpaved portion of Compadres?

  1.  Environmentally safe cleaning products for ECIA Community Center: assign task to at least two committee members to research products and report back at EAAHC's October 23, 2018 meeting
  1.  Notifications of new work/pesticide applications, etc: can these be posted on ECIA Community bulletin board as suggested by EAAHC member?
  1.  Vistas, Sign up for E-Blasts, suggest notification in October issue, most residents still not on E-blasts.

Old Business

ECIA Well information, research was to be  done on ECIA wells, location, depth, etc.  What is status of this research?

Next meeting: Monday, November 5th, 3-5pm, ECIA Conference Room