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ECIA Community Standards for CommunicationECIA Community Standards for Communication Eldorado is a community of diverse individuals with wide-ranging needs and visions for how we want to live our lives here. All members have the right to express their point of view. However, it is important that when it is expressed at Board and Committee Meetings, in dealing with the ECIA/HOAMCO staff, or on the ECIA Common Properties, it be done in a civil manner that respects the rights of others. The intent of the Board is to foster a community culture in which civility is the norm. We expect Members and others to communicate without hostility toward any individual based on race, color, creed, gender, sexual preference or identity, national origin, age, political affiliation, or point of view. Contrary behavior by any Member, resident, guest, invitee, Board or Committee Member, or ECIA/HOAMCO Staff in any form while on ECIA Common Properties will not be condoned or tolerated. As members of the Eldorado Community, when on the ECIA Common Properties, we will strive to:
While input from the community is vital, it is important that members not interfere with the duties of the Board, the Committees, ECIA management, and staff or contractors. All communications with contractors must go through the Board, the Committees or Management, or must otherwise be in accordance with Board policy. It is the responsibility of all Members and residents of the ECIA to speak up when they see others not upholding these standards and to remind each other to take a step back. If that is not effective, the behavior should be reported to the appropriate person, and/or a complaint may be filed with the Management Staff or the Board of Directors. This is our community and we are all accountable for making it a safe and civil place to live and conduct our business. Bylaws Review CommitteeBylaws Review Begins – Member Input Opportunity It’s that time again: every two years, all ECIA members have the opportunity to suggest potential changes to the community Bylaws. The Board welcomes member input in this important process and encourages members to read the Bylaws and submit suggestions for changes. The goal of the process is to ensure the governing structure of our community will be continuously improved and updated. The current Bylaws (specifically, Article 16 of the Fifth Amended and Restated Bylaws of the Eldorado Community Association) state that every two years a committee shall conduct a review of the Bylaws. The Bylaws were last amended in 2018. The Board appointed an Ad Hoc committee to conduct the Bylaws review this year; this committee began meeting in June. Highlights of the Bylaws review process:
Bylaws Basics: Bylaws are the rules which govern how an organization operates. The ECIA is a non-profit corporation and a homeowners association, so it must have Bylaws in addition to its other governing documents, which include the recorded covenants and the articles of incorporation. The Bylaws are approved and may only be amended by a vote of the membership. Executive Session of the ECIA Board of DirectorsThere will be an Executive Session of the ECIA Board of Directors on Thursday, May 16, 2019, at 7:00 pm to discuss personnel and legal issues. 5.14.19 Special Board MeetingThere will be a Special Board Meeting on Monday May 13, 2019 at 10:00 am to appoint new Board members and to conduct the Board organizational business. 5.10.19 Annual Report CorrectionAnnual Report Correction There is an omission on Page 3 of the 2018 Annual Report. It should read: You are cordially invited and encouraged to attend the Annual Meeting of the members of the Eldorado Community Improvement Association Inc., which will be held on May 6, 2019, at 7:00 PM at the Eldorado Community Church (La Tienda Shopping Center). We apologize for any confusion or inconvenience this may have caused, and look forward to seeing you at the Annual Meeting on May 6th. ~ECIA 4.1.19
2019 Nomination Petitions & Annual Mailing2019 Nomination Petitions Members are hereby notified there were no Nomination Petitions submitted for the 2019 Board of Directors election. The current Bylaws address the issue of vacancies. The Board of Directors will adhere to the Bylaws requirements following the Annual Meeting of Members held on May 6, 7 P.M., in the Eldorado Community Church space at La Tienda.
Annual Mailing The Annual Report Packet for Members will be mailed on March 28th. Enclosed in your packet is the ECIA Annual Report booklet with the Agenda for the Annual Meeting, a message from the ECIA Board, committee reports and budget report. If your 2019 assessment was paid in full and posted to the receiving bank by March 1st you are a Member Eligible to Vote and will also receive a Quorum Proxy Statement with secure postage paid return envelope. To ensure Bylaws quorum requirements are met for the Annual Meeting, Members are asked to sign, date and return the Quorum Proxy Statement. Members can either mail (allow 14 days) or hand deliver the provided return security envelope to the ECIA office no later than 5:00 P.M. on May 2. If you do not receive this packet by April 15th, notify the office immediately. If you have any questions about the Quorum Proxy Statement call General Manager Julie Navarro, 466-4248. ~Election Committee
3.28.19 Conservation Committee Seeking New MembersThe ECIA’s Conservation Committee is a group of dedicated members who are passionate about protecting the existing natural resources of the community, enhancing these resources, and providing recreational opportunities for all Eldorado residents to enjoy. If you have hiked the beautiful trails of the Eldorado Community Preserve and make use of the Greenbelt trails, you know what a wonderful amenity these are. The Conservation Committee is currently looking for new members who are highly interested in this mission. The Committee meets on the first Tuesday of each month, as announced. Prospective members must attend a minimum of three meetings, then upon approval by the Committee are recommended to the ECIA Board for appointment. Our first community work day in the preserve is scheduled for April 13. We plan on working on a new trail off Trail Head 4. Volunteers should bring gloves, water and snack. We'll meet at 9 am at the Community Center and car pool to the Trail Head. Please come join us! ~Conservation Committee 3.21.19 General Manager's ReportDear ECIA Residents, To view previous General Manager's Reports, please go to Resident Resources-->General Manager's Report or click the link below: http://eldoradosf.org/general-manager-s-reports.html ~Julie Navarro 2.26.19 Forensic Audit Summary2/20/2019 The ECIA's CPA has released a summary of the Forensic Audit that he completed on August 30, 2018 to determine the extent of the fraud perpetrated by a previous HOAMCO employee. HOAMCO has reimbursed the ECIA for the full amount of the fraudulent charges and has implemented internal controls to prevent future occurrences.
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