Ad Hoc Environmental Advisory Committee Minutes

                                                            Environmental Advisory Ad Hoc Committee

                                                                       Minutes from April 1, 2019

Attendance: Karen Murry, Nancy Ostiguy, (Stephanie Levy and Russell Winslow excused absences); David McDonald, Board Liaison: Todd Handy, Staff Liaison: Courtney Handy

Meeting start: 3:20 PM

Agenda Approval: Karen (moved), Nancy (second): Approved

Meeting Minutes: Feb 9 - approved by email; March 19 - Karen (moved) Nancy (second): Approved

Board Liaison Report - Todd is new represent; the change of Environmental Advisory Committee from AdHoc to Standing Committee will be voted on at new Board meeting.

Committee needs to present the highlights of the AdHoc’s work in 2018.

New Standing Committee name would be Environmental Stewardship Committee.

Old Business:

ECIA Integrated Property, Facilities and Pest Management Policy - Discussion of proposed policy. Modifications will be made and sent via email for vote to Committee.

Environmental Committee Charter - has been sent to the Board and will receive any feedback prior to Board meeting.

Changing the Environmental Advisory Committee from AdHoc to Standing Committee is on the next Board meeting.

Environmental Audit - have received email from Todd with examples; working on a draft.

Grass plantings - Would not meet the proposed policy

New Business:

Meeting Adjourned 4:50 PM

Next Meetings:

            * May 7, 2019 @ 3 PM in Community Center

Environmental Advisory Ad Hoc Committee

Minutes from March 19, 2019

In Attendance: Committee members: Karen Murry, Nancy Ostiguy, Stephanie Levy and Russel Winslow.  ECIA Board Liaison: Todd Handy. Staff Liaison: Katrina Pederson.

Meeting start: 3:10 PM

Approval of Agenda – Unanimously approved

Karen will resend out February 5, 2019 Meeting minutes and approval will occur by email.

Board Liaison Update – Todd Handy

            Looking for Board Members

            Board will be attending at HOA Seminar (requirement originates from Senate Bill 150)

Old Business:

  • The Procedures for Pesticide Application (PPA) and Pesticide Use Proposal (PUP) and the two IPM Pyramids were approved by the ECIA Board at the February Board meeting, with small revision to include Stables and Conservation Committees and removal of Draft watermark.
  • The Environmental Charter was not approved. ECIA Board felt it needed more background info added. We will be re-writing Charter after we receive information to go ahead. Need to include an education component for Board, Committees & staff.
  • The Environmental Advisory request to change to a Standing Committee from an Ad Hoc was not approved. An ECIA Property Management Policy is needed.
    • Nancy will work on a draft and email it to the Committee for comments prior to next meeting.
    • The policy on materials used in renovations, etc. will be included.
  • Discussion of Environmental Audit
    • The annual Environmental Audit will be a good place to put a review of the Material Safety Data Sheets that are on-line – are they current or out of date?
    • Todd will provide a generic format for audits – Stephanie and Nancy will use this to take another step towards creating an audit system.

New Business:

  • Discussion of options for xeriscape planting (grass) for a possible F&G project for next spring for the ball field. It will be difficult to adhere to the IPM procedure and have a ball field.
  • Discussion of (feedback) Garden Fair event and problems created with new wood flooring in CC Classroom creating loud noise levels (explore sound buffering options) and floor panels shifting (need for molding and door frame flooring edging).

Next meeting: Monday April 1, 2019 at 3pm in the CC.

Meeting Adjourned: 4:55 PM

Next meetings:

            April 1 (1st Monday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)

            July 2 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from February 5, 2019

In Attendance: Committee members: Karen Murry, Patty Mann (via phone), Nancy Ostiguy, Stephanie Levy and Todd Handy, visitor.  ECIA Board Liaison: David McDonald. Staff Liaison: Katrina Pederson, Russell Winslow excused absence.

Meeting start: 3:22 PM

Approval of Agenda – Moved (Stephanie) Second (Nancy) – Unanimously approved

Approval of Minutes – Moved (Stephanie), Second (Nancy) – Unanimously approved

Board Liaison Update – David McDonald

            Nothing to report.

Old Business

  • Discussion of Procedures for Pesticide Notification:
    • Done
  • Discussion of IPM Pyramid and see if it is ready for committee vote.
    • Motion to approve IPM pyramids (Nancy), Second (Stephanie) – Unanimously approved
  • Discussion of Procedure for Pesticide Application. Committee made small revisions and corrections of typos.
    • Committee voted on PPA to go to the Board for consideration.
    • Motion to approve for recommendation to the Board (Stephanie), second (Nancy) – Unanimously approved
  • Discussion on PUP (Pesticide Use Proposal) Appendix. Committee made small corrections.
    • Motion to approve (Stephanie), second (Nancy)
  • Discussion on list of recommended safe weed abatement that can be tested on ECIA Hike/Bike trails this spring. (Prototype for use this spring to be discussed with F&G and Board)
    • Sent to Nolan, Julie, Mike, David. F & G will work with Mike & Julie to test the material

New Business:

  • Discussion of Policy on Materials used in Renovations, New Buildings and Existing Maintenance- How do we proceed or can we at this time?
  • Discussion of Annual Audit.

Motion to recommend to the Board to change the status of the EAAHC, an ad hoc committee, be to a standing Environmental Advisory Committee (Nancy), second (Stephanie) – Unanimous approval

  • Community Center use of glue traps for rodent reduction. January meeting with Julie, Mike, David and Karen was very productive. New safe trap rodent control solutions are being explored.

Meeting Adjourned: 4:45 PM

Next meetings:

            March 19 (3rd Tuesday) Due to committee member’s prior commitments.

            April 1 (1st Monday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from December 4, 2018

In Attendance: Committee members: Karen Murray, Todd Handy, Patty Mann (via phone),

Nancy Ostiguy, Stephanie Levy and Russell Winslow. ECIA Board Liaison: Libby Maclaren.

Robert Blanchet excused absence.

Meeting start: 3:20 PM

Approval of Agenda – Moved (Patty) Second (Nancy) – Unanimously approved

Approval of minutes – Moved (Russel), Second (Karen) – Unanimously approved

Board Liaison Update – Libby Maclaren

No News

Old Business

Discussion of List of Herbicides for F & G to Test in Spring; list of adjuvants was reduced

to eliminate those that reduce pH (problematic for asphalt)

Discussion of Procedures for Notification – (Julie Navarro is putting this together and

this Committee will look at this once it has been put together)

Discussion of IPM Pyramid – modified one of the pyramids; changed home to residential

Discussion of draft Pesticide Policy – Some modifications were made during the

meeting. Additional modifications, consistent with comments made during the meeting,

will be before the next meeting and sent to the Committee before the next meeting.

Discussion of Policy on Materials used in Renovations, New Buildings and Existing

Building Maintenance – Postponed to next meeting

Discussion of Annual Environmental Audit – Postponed to next meeting (Stephanie and

Nancy will discuss in advance of next meeting)

Next meetings:

Tuesday January 7 (1st Monday) from 3-5 PM in the ECIA Conference Room

February 5 (1st Tuesday)

March 5 (1st Tuesday)

April 1 (1st Monday)

May 7 (1st Tuesday)

June 4 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from January 7, 2018

In Attendance: Committee members: Karen Murry, Todd Handy, Patty Mann (via phone), Nancy Ostiguy, Stephanie Levy and Russell Winslow.  ECIA Board Liaison: David McDonald. Staff Liaison: Katrina Pederson (KPederson@hoamco.com). Robert Blanchet excused absence.

Meeting start: 3:15 PM

Approval of Agenda – Moved (Stephanie) Second (Nancy) – Unanimously approved

Approval of minutes – Moved (Stephanie), Second (Russell) – Unanimously approved

Board Liaison Update – David McDonald

            Discussion of the future of this Committee; should we be a stand-alone or a subcommittee of another committee.

            A discussion of where the current documents about pesticide applications are on the ECIA website.

Old Business

Discussion of Procedures for Notification – (Julie Navarro is putting this together and this Committee will look at this once it has been put together: Katrina will check for us.)

Discussion of IPM Pyramid – modified the names of the pyramids

Discussion of draft Pesticide Policy – Some modifications were made during the meeting.  Additional modifications, consistent with comments made during the meeting, will be made and sent to the Committee before the next meeting.

Discussion of the pool needing a separate document from the Pesticide Application Policy.

Discussion of Policy on Materials used in Renovations, New Buildings and Existing Building Maintenance – Postponed to next meeting

Discussion of Annual Environmental Audit – Postponed to next meeting

Meeting Adjourned: 5:20 PM

Next meetings:

February 5 (1st Tuesday) from 3-5 PM in the ECIA Conference Room

            March 5 (1st Tuesday)

            April 1 (1st Monday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)

Environmental Advisory Ad Hoc Committee

Minutes from December 4, 2018

In Attendance: Committee members: Karen Murray, Todd Handy, Patty Mann (via phone), Nancy Ostiguy, Stephanie Levy and Russell Winslow.  ECIA Board Liaison: Libby Maclaren. Robert Blanchet excused absence.

Meeting start: 3:20 PM

Approval of Agenda – Moved (Patty) Second (Nancy) – Unanimously approved

Approval of minutes – Moved (Russel), Second (Karen) – Unanimously approved

Board Liaison Update – Libby Maclaren

            No News

Old Business

Discussion of List of Herbicides for F & G to Test in Spring; list of adjuvants was reduced to eliminate those that reduce pH (problematic for asphalt)

Discussion of Procedures for Notification – (Julie Navarro is putting this together and this Committee will look at this once it has been put together)

Discussion of IPM Pyramid – modified one of the pyramids; changed home to residential

Discussion of draft Pesticide Policy – Some modifications were made during the meeting.  Additional modifications, consistent with comments made during the meeting, will be before the next meeting and sent to the Committee before the next meeting.

Discussion of Policy on Materials used in Renovations, New Buildings and Existing Building Maintenance – Postponed to next meeting

Discussion of Annual Environmental Audit – Postponed to next meeting (Stephanie and Nancy will discuss in advance of next meeting)

Next meetings:

Tuesday January 7 (1st Monday) from 3-5 PM in the ECIA Conference Room

February 5 (1st Tuesday)

            March 5 (1st Tuesday)

            April 1 (1st Monday)

            May 7 (1st Tuesday)

            June 4 (1st Tuesday)