Ad Hoc Environmental Advisory Committee Minutes

Eldorado Environmental Stewardship Committee

Minutes from October 8, 2019

In Attendance: Committee members: Karen Murry, Nancy Ostiguy, and Stephanie Levy.  ECIA Board Liaison: Bernardo Monserrat

Meeting start: 2:10PM

Approval of the October 8, 2019 Agenda – Unanimously approved

Approval of the August 28, 2019 Meeting Minutes – Unanimously approved

Board Liaison Update –

  • Board has approved the treatment of the piñon trees, and they will be treated (injected) to address pest problem
  • Need to find out what is happening with the elm tree next to pool Bath House. The roots are compromising the Bath House walls.

Old Business:

  • Environmental Committee met with Julie October 7th; work is progressing on the list of 20 items that needed to be addressed and fixed.
  • Discussed a draft recommendation to preserve native trees over non-native trees.
  • Discussion of Procedure for Environmental Management, RMUA, & PMP/U – approved by Committee. Need to complete the pre-approved list of acceptable materials for use before submitting whole packet to Board for approval.
  • After discussion, EESC meetings will continue to be the first Tuesday of every month from 3-5.

New Business:

  • Discussion of community outreach program and topics for environmental library – a compiled list will be sent out via email and discussed in next meeting.

Meeting Adjourned: 3:50 PM

Next meetings:

            November 5

            December 3

            January 7

Environmental Stewardship August 28, 2019 Meeting Minutes

Call to Order: Meeting called to order at 10:10 am

In attendance: Karen Murry, Nancy Ostiguy and ECIA Board Liaison Todd Handy; Stephanie Levy excused absence.

Agenda approved

July 29, 2019 Meeting Minutes approved

Board Liaison Report:

Todd went over the Board meeting discussions on the EESC Audit Report.

Board recommends Environmental Stewardship meet with Julie and go over action items.

Old Business:

Created a priority list for meeting with GM Julie to go over the critical action items on the EESC Audit.

Working on the general format for an Environmental Stewardship Guidance Procedures for ECIA Community Center and amenities dealing with cleaning, construction, flooring, furniture, landscaping, pest control, renovation and roofing materials.

Next Meeting: October 8, 2019 at 2pm.

Eldorado Environmental Stewardship Committee

July 2, 2019 Meeting Minutes

In Attendance

Committee members: Karen Murry, Nancy Ostiguy, and Stephanie Levy. 

ECIA Board Liaison: David McDonald

Meeting start: 3:15 PM

Approval of Agenda:  Unanimously approved

Approval of Minutes from June 4, 2019: Unanimously approved

ECIA Board Liaison Update – David McDonald

  • Vandalism of Dog Park, Community Garden(2x), Compadres Park, Pool (2X): Female has been identified; one male identified (first name only); at least four individuals, maybe five seem to be responsible; police are investigating.
  • Pinon trees: Angelo (facilities attendant) has noticed the courtyard piñon trees are showing signs of beetle infestation and mites. Tree services will be contacted to evaluate the piñons. Water emitters will be established to help properly water trees at root line.
  • David will be talking to Julie about previous items discussed that are still to be addressed:
    • Mice: sweeps under doors, reversing/changing closure on entryway door, removal of vines (living room and entry hall); sealing of holes (vines); mouse traps inside building.
    • Maintenance closet (entry hallway) needs to be locked/secured.
  • ECIA Community Center rodent problem – Karen will be discussing with F&G committee.
  • Odor in ECIA Community Center bathrooms: Karen will check periodically. EESC will check July 3rd during the continuation of the audit inventory.

Old Business:

  • Environmental Audit
    • Inventory has been started.
    • Will continue the inventory/audit tomorrow, July 3 at 1 PM.
  • Environmental Impact Procedures: to be discussed next time

New Business:

  • New planting proposals around pool, dog park, courts and ball field:
    • Discussion of proposed plantings and locations – preference for native plants with low water needs; Even low water-need plants need to be watered for first 3 years after planting or there is a high probability of plant death.
    • Inspected locations of proposed plantings.

Meeting Adjourned: 4:30 PM to review planting areas.

Next meetings:

            August 14, 2019 at 3pm


Environmental Stewardship July 29, 2019 Meeting Minutes

Call to Order: Meeting called to order at 1pm

Agenda approved

July 2, 2019 meeting minutes approved

Old Business:

1) Environmental Stewardship Audit was completed and approved.

Motion:The Environmental Stewardship Committee unanimously approved the Environmental Audit of the Community Center to be sent to the ECIA Board for review. 

2) Agreement with ECIA Board that the courtyard pinions are not improved and will need to hire a tree service to review and advise treatment.

3)Committee reviewed areas for possible new plantings by pool and recommendations were made for native plants and installation of irrigation.

Recommendations sent to F&G Committee.

4) Community Center appears to have hired a professional cleaning service. Less rodent droppings observed.

New Business:

Environmental Stewardship will begin work on Procedures Policy for ECIA Community Center.

Next Meeting: September 3, 2019 at 3pm

Meeting Adjourned 3pm.

Environmental Stewardship Committee

Meeting Minutes from June 4, 2019

In Attendance: Committee members: Karen Murry, Nancy Ostiguy, and Stephanie Levy. ECIA Board Liaison: Todd Handy; David McDonald; HOAMCO GM Julie Navarro; HOAMCO Staff:Ashley Springer

Meeting start: 3:15 PM

Approval of Agenda – Added building ‘smells”; Unanimously approved

Approval of Minutes from May 7, 2019 – unanimously approved

Board Liaison Update – Todd Handy

  • The Board has full membership
  • Board will be meeting in July for additional training
  • Committee Chair meeting is July 25 (Thursday)

Old Business:

  • Environmental Audit
    • Start with inventory
      • Ashley has been asked to begin inventory in the CC.
      • Go through building by building and do an inventory. Inventory includes 1) chemicals, 2) mechanicals (fans, doors/screens, etc.), 3) critters, 4) energy efficiency (lighting), 5) waste/recycling, 6) public health (rags, etc)
      • Inventory will be conducted by EESC Committee on June 18
    • Environmental Impact Procedures – to be discussed at next meeting.

New Business:

  • Rodent issue: Critter Control evaluated the building. Entry points at doors and one at roof. More traps will be used outside and set inside the building; entry points through the doors/screens will be blocked; an article will be written for Vistas/e-Blast but sent to Committee for review. With the construction and a wet winter we anticipate that nature/critter may intrude into the building; please close the doors!
  • Building odor – seems to be an odor ‘spritzer’ in all CC bathrooms; needs to be removed. Why do we need this solution – not cleaning the bathroom enough, failing septic system, etc.; fans need to be working and be automatic; may need to upgrade fans.
  • Send email to Ashley that no E-Blast should be sent concerning the Transfer Station – it is complicated to explain and we don’t want to get it wrong.
  • Russell Winslow has resigned from the Eldorado Environmental Stewardship Committee
  • Review of Zero Waste Community Center Events – everything went well except the clear stream bags leaked; next time reusable towels will be brought to cleanup and/or the bags will be doubled.

Meeting Adjourned: 5:15 PM

Next meetings: July 2,2019 at 3pm.