Agenda-Environmental Ad Hoc Committee

Environmental Advisory Ad Hoc Committee Agenda

July 31, 2018

3pm CC Conference Room

Call to Order and Attendance

Approval of Agenda

Approval of the July 3, 2018 Meeting Minutes


  • Russell Winslow has been formally approved by the the ECIA Board at their July 26 7pm meeting to join the EAAHC.
  • Our EAAHC Goals and Charter are under review at the ECIA Board July 26 7pm meeting.
  • Creation of Text message alert system under review and advisement by the ECIA Board.
  • Creation of a Web page for ECIA Notifications of upcoming projects is under review and advisement by the ECIA Board.

Board Liaison Update: David McDonald and Claudia Ahlstrom

Public Forum

Update from the July 26, 2018 Special Joint four Committee Meeting:

  • Committees walked around CC and reviewed the struggling piñon trees. Recommendation to continue deep watering the trees and have Isabel contact and get multiple bids from various tree doctor sources for the piñon tree treatment. Isabel has contacted Coates Tree Service (has made an appointment to come out), Plants of the Southwest (does not have this service anymore), Tree Doctor 911 (contacting for an appointment), and Aqua Fria Nursery (does not have this service anymore).
  • David McDonald felt an impartial arborist should be contacted to find out what is wrong with the sick piñon trees. Karen will pursue SF County Forestry and NM Forestry for available arborists.
  • Discussion on possible weed abatement ideas for projects on the CC grounds, hike/bike paths and greenbelts. Nolan Zisman ,from F&G Committee, asked the EAAHC, if they were willing to demo a section of the Hike/bike trail by the CC. Trial to use a “weed be gone” mixture of agricultural vinegar, Dawn dish soap and salt to eliminate weeds growing in the path.
  • Nolan Zisman from F&G Committee, mentioned a hike/bike demo project on the Compadres Hike/bike path. One half of path would use Rhino Snot and one half SF fine pressure crushed finds (like what was used at the RR hike trail. Nolan asked EAAHC to review Rhino Snot for toxins.
  • Discussion for weed abatement on greenbelts will be pursued at a later time.

Review of possible eco-safe products to use as weed abatement on the hike/bike paths.

Small elms are appearing at the backwash and possible solutions.

Draft of the Interim Procedure for Pesticide Application.

Review and revise the Interim Procedure for Pesticide Application.

Review hand outs, handed out at  previous meetings, of 1998 policy, revision draft from February and new draft by Nancy O. and Karen M.

Committee Comments


Next Meeting September 4, 2018 at 3pm at the CC

Agenda for the Special meeting of the Environmental Advisory Ad Hoc,

Facilities and Grounds and Conservation Committees

Thursday July 26 at 1:30pm in the Rail Road room


Call to Order and Attendance


Approval of Agenda


Board Liaison Update


Discussion, recommendations for the treatment of the six CC sick courtyard

piñon trees, one piñon tree at play area and two piñon trees in front of CC main



Discussion on Heads Up Landscaping’s quote for treatment and possible new

treatment proposal for piñon trees.


Discussion on possible weed abatement ideas for projects on the CC grounds,

hike bike paths and greenbelts.



Environmental Advisory Ad Hoc Committee July 3, 2018 Meeting Minutes

In Attendance; Committee members: Chair Karen Murry, Robert Blanchet, Jerry Gulseth, Nancy Ostiguy, Patty Mann and consultant Ann McCampbell via phone link, Stephanie Levy excused absence; ECIA Board Liaisons: David McDonald and Claudia Ahlstrom; Public attendees: Russell Winslow and Pat Murphy.

Call to Order at 3:00pm

Approval of July Agenda:

Approval of June 5, 2018 Meeting Minutes;


Debra Link has given notice that she is stepping down from the EAAHC.

Board Liaison Update: David McDonald and Claudia Ahlstrom

Public Forum: Pat Murphy, with the Climate Change Lobby, invited interested residents to attend a juried Global Warming Art Exhibition at the Museum of Encaustic Art on July 15, 2018 from 4-7pm at 632 Aqua Fria St, SF,NM.

Russell Winslow, on the ECIA F&G and Road Committees, attended meeting to view and possibly join the Environmental Advisory AH Committee,

Committee Update:

  • Community Center Railroad room’s new polished concrete flooring project approved by the ECIA board in June. EAAHC was asked to recommend notification options, for review by the ECIA Board, for the residents of Eldorado. As project has very little outgassing, most during flooring construction, committee recommended 3 day notification before (e-blast, marque and signage), signage and caution tape during construction, and signage for one week after. HOAMCO to create physical signage for around Railroad room. After Board first review, recommendation for 2 week notification (e-blast and CC signage) before project start. Russell gave an over view of concrete project: HOAMCO to clean the windows, wall hangings (removed) and basic dust removal before project; Illmatic Construction Inc will demo/remove flooring and existing glue, prep floor for polish, repair joints/cracks with polyuria joint fill, grind floor to expose aggregate, polish to 800grit, and seal and burnish. Project to start this summer TBA.
  • The Hike/Bike path scheduled ECIA/County maintenance for 2018. Environmental Advisory was asked for ideas for eco-safe herbicide recommendations to present to the venders to consider for weed abatement. ECIA Board asked the venders to please consider our eco friendly environment and to please use eco-safe herbicide if able. Consultant Ann McCampbell expressed the need to not use herbicide if possible. Russell indicated the hike/bike trails belong to SF County but though a “memorandum of understanding”  ECIA is responsible for maintaining the trails in good condition with the County repairing those that deteriorate below normal maintenance. Russell suggested the EAAHC come up with a list of safe herbicide products to recommend to vendors hired for maintenance.
  • Nancy offered to work with Courteney to create an ECIA web page that lists the locations where ECIA is planning on work that might involve chemicals and create a list of materials that could be considered for use.

Text Message or robo call system for notification: Karen is working with HOAMCO and Courteney Handy to try to establish a text notification system Eldorado residents could sign up for. Patty Mann will investigate Forest service cell/land line notification system.

Environmental Advisory AH Committee Mission Statement: Motion was made to approve new wording for the Environmental Advisory Ad Hoc Committee Mission statement. Approved by committee (5 members/ 1 absent) and sent to ECIA Board for review.

Environmental Advisory AH Committee Goals: Committee reviewed goals. Motion was made to approve the Environmental Advisory Ad Hoc Committee Goals statement. Approved by committee  (5 members/ 1 absent) and sent to ECIA Board for review.

Environmental Advisory Charter: Committee reviewed Charter. Motion was made to approve the Environmental Advisory Ad Hoc Committee Charter. Approved by committee (5 members/ 1 absent) and sent to the ECIA Board for review.

Russell Winslow expressed that he would like to join the Environmental Advisory Ad Hoc Committee. Motion was made to approve Russell Winslow to be a committee member of the EAAHC. Approved by committee (5 members, one absent) and sent to the ECIA Board for review.

Draft of Interim Procedure for Pesticide Application was distributed and will be discussed at next meeting.

Committee Comments: Due to meeting running over time and committee members needing to leave, no comments at this time.

Adjournment: 5:05pm

Next Meeting July 31, 2018 at 3pm at the CC.



Environmental Advisory ad hoc Committee

February 16, 2018 3pm, ECIA conference room

Priority: Ask if anyone can Chair meetings/group

  1.  Mission statement of group
  1. Proposed Mission statement:

We are stewards of the Earth and Environment including our land, water, air, plants, animals, people and all living creatures. Our mission is to promote a safe and healthy Eldorado Community through ecologically sound and sustainable environmental practices that protect human and environmental health and safeguard the Earth. Our desire is to to help Eldorado become a model community in regard to environmentally sustainable practices.


Our Goals:

To develop a comprehensive, sustainable Environmental Stewardship Policy for the Eldorado Homeowner's Association, known as the Eldorado Community Improvement Association (ECIA) and,


To research, advise and educate the ECIA, HOAMCO and the Eldorado community about environmentally sustainable practices and,


To also provide continued oversight to the ECIA/HOAMCO regarding ongoing environmental stewardship for all of its facilities and grounds, hike and bike trails, greenbelts, roads and Community Preserve.

  1. Set goals for establishing a new Environmental Stewardship Policy that will be in 3 parts:   A. Pest control policy, first priority  B. Environmental policy for maintaining facilities/new construction, second priority  C. Annual Environmental Audit, third priority.
  1.  Re:Interim Pest Policy, request Moratorium on all pesticide use including herbicides. A. Environmental Advisory Committee has been appointed to review all proposed or planned pesticide use and develop a comprehensive Pest Control Policy. B. Environmental Advisory Committee must obtain pertinent information about the ECIA's proposed or planned use of pesticides, including herbicides before any Interim Pest Policy can be finalized. C. Pesticide use including Herbicide use by HOAMCO/ECIA:
  2. A. Proposed use by ECIA to use herbicides on Elms/Russian Olive trees at pool to kill stumps once trees are cut.

Suggestion made by HOAMCO General Manager Isabel Ugarte for Environmental Advisory Committee to meet with Isabel and Facilities&Grounds, Pool ad hoc committee and Landscape ad hoc Committee to discuss this issue. Set up this meeting.

  1.  Discussion of any proposed or planned use of pesticides including herbicides for any upcoming work on trees at pool, any Hike/Bike trails by ECIA or Santa Fe County, ECIA parking lot, ECIA grounds or any other areas.
  1. Set meeting time for next meeting


Environmental Advisory Ad Hoc Committee Agenda
June 5, 2018 3pm Conference Room

Call to Order and Attendance
Approval of Agenda
Approval of May 1, 2018 Meeting Minutes
Approval of April 3, 2018 Meeting Minutes

Peggy Cooke has given notice that she is stepping down from the Environmental Advisory Committee.
Patty Mann is stepping down from Committee secretary and Chair Karen Murry will assume the position.

Board Liaison Update: David McDonald and New Board Liaison Claudia Ahlstrom
1) No new information on ECIA wells. Still researching back records, as is the Facilities and Grounds Committee.
2) David believes the consensus was to hand dig the elm roots by the pool house wall and see if there was any encroachment through the foundation.
3) David is not aware of any news on the backwash. Pool Pro was asked to evaluate the backwash area but was waiting on the tree removal. Will have to ask Pool Pro to evaluate separately now that the trees are removed, probably through F&G committee.

Interim Pesticide Policy:
Committee will review and revise ECIA IPM.
Review of 1998 policy and formulate a policy for present.
ECIA Board to give guidance on what revisions are relevant.

Handouts of IPM from1998, Committee revision draft from February and Chair’s thoughts for a new revision.

Discussion on how to set up an online reference for pesticide guidance and education.

Set up an electronic text message system through HOAMCO and Courteney to sign up residents who would like to be alerted to Eldorado CC pesticide applications.

Committee’s Goals to be explored and finalized.
Handouts Mission Statement, goals.

Committee Comments


Next Meeting July 3, 2018 at 3pm.





Environmental Advisory ad hoc Committee meeting

Tuesday, April 3, 2018, 2 pm, ECIA Conference Room

1. Trees at the pool: Review and update of the outcome of latest ECIA board working meeting of March 15, 2018, re management of invasive trees at the pool, where it stands now.  David, Antone, Peggy

2. Facilities & Grounds proposal re trees at the pool: update on F&G's "revised" proposal and discussion, David, Antone, Karen.

3. Joint meeting with Facilities &Grounds Committee, Wednesday, April 4, 2018: Discussion and preparation for our committee's participation in our first joint meeting with Facilities & Grounds Committee tomorrow.

Decide which of our committee members will attend.

4. ECIA wells: update, Karen, David to share any information they have.

5. Mission statement/Charter of Environmental Advisory ad hoc Committee: Discussion, our committee's responsibilities, David, Antone, Patty

6. Herbicide use by HeadsUp Landscaping at ECIA: Discussion of herbicide used for invasive clover on the grass at Community center, update on other locations herbicides may have been used by HeadsUp Landscaping on ECIA common property, David, Patty.

7. Interim Pesticide Policy: status of policy with ECIA board. Will Information committee be changing/modifying Interim policy written by David with our committee's input? David, Antone

8. Agricultural Vinegar Research: (aka Horticultural Vinegar) proposed as a less toxic herbicide for use on Elm saplings and Elm/Russian Olive stumps at pool backwash, Peggy

Next regular Environmental Advisory ad hoc Committee meeting, May 1, 2018, 3 pm, ECIA Conference room

Next scheduled meeting: Joint meeting of Environmental Advisory Committee with Facilities&Grounds Committee, Wednesday, April 4, 2018 3 pm, Conference room




Environmental Advisory ad hoc Committee Meeting

March 6th, 2018 3pm, room to be determined

  1.  Recommend and approve Chair and Vice Chair for committee.
  1.  Present Certified Arborist Paul Bryan Jones' Bid for" Phase I " soil excavation and inspection of tree roots and his proposed plans for managing trees at pool/ pool backwash and discuss
  1.  Present Environmental Advisory Committee's memo re: research and recommendations to board liasons (Peggy)
  1.  Present any information obtained re: wells at ECIA ( David, Karen)
  1.  Present information on Herbicides used on Siberian Elms/Russian Olives including toxicity, persistence and mobility in soil and potential well contamination if used on tree stumps (Patty)
  1.  Determine what will be presented by Antone and David re: trees at pool to entire ECIA Board at next working meeting.
  2. A. Antone and David to write a motion for Board re: Paul Bryan Jones' bid to do excavation of soil and investigation of tree roots and foundation at pool
  1.  Interim Pesticide Policy, final draft, David to present to board