Proposed Agenda Rev B

Finance Committee Meeting Tuesday, July 14, 2020

9:30 AM Electronic Zoom Format

 

Distributions: Previous Minutes, Financial Reports, Agenda, Revised Procurement Policy, Committee Budget Requests for 2021, Capital Project Requests, Revised Replacement Reserve

Any ECIA member wishing a copy of distributions please contact financechair1@gmail.com

  1. Public Comment
  • Committee Chair budget requests
  1. Adoption/Modification of Agenda
  1. Approval of Minutes

June 9, 2020 Regular Meeting

June 23, 2020 Special Meeting

  1. General Manager’s Report
  • Pool Budget and Schedule status
    • Additional 2020 work planned
  • Parking lot lighting Budget and Schedule status
  • Inspection of near-term Replacement/Repair items
  • Transfer of ECIA property near stables to EAWSD
  • Response to late notices for assessments
  • Office Procedures development
  • CAI Training completion
  • Hike/Bike 2020
  • Basketball Resurface
  • Second Assessment Notice status
  • Security Camera Installation
  • Generic e-mail addresses for tasks such as web postings, meeting scheduling
  1. Board Liaison’s Report
  • Board Actions
  • Board actions on Finance Committee recommended motions from 6/9
    • Motion 1 Recommend Kathy Ritschel Finance Committee membership
  1. Financial Reports—15 minutes TOTAL for Committee questions prior to meeting
  • Review of June, 2020 Balance, Income and Bank Statements
  • Review of Accounts Receivable and Collection Activities
  • Key Performance Indicators
  1. First Draft 2021 Budget--Julie
  1. Revised Procurement Policy for Recommendation to Board
  1. Replacement Reserve Review—Information
  • Asset Panda testing
  • Incorporation of Pool items
  • Incorporation of Stable Committee Review
  • Future update process
  1. Budget Requests--Information
  • Capital Project Requests
    • Roads Survey Equipment
    • Stable Shed
    • Facilities & Grounds list
  • Committee Operating Budget Requests
    • Stable Operating Request
    • Conservation Operating Request
  1. Other Business
  1. Next Meeting

            Aug. 11, 9:30 AM, Regular Finance Committee Meeting

  1. Adjourn
  1. Questions deferred to end

            Tutorial discussion of Replacement Reserve analysis spreadsheet