Agenda - ECIA Governing Board

ECIA Board Meeting Agenda

Monday, January 25, 2021

Call to Order

Roll Call / Declaration of Quorum

HOAMCO Staff attendees

Approval of Agenda

Announcements:

  • Meeting is being streamed on ZOOM with the following rules:
    • Guests are muted until recognized; guests should type in name, full address and topic to speak during the OPEN FORUM. Residents will be recognized on a first come, first served basis
    • Private messaging during the meeting is disabled.

MOTIONS

  • Affirm the electronic vote to appoint Erika Penczer to the ECIA Board of Directors with a term ending May 2023. The vote was unanimous.
  • Approve the updates made to the Election Committee Charter which can be found on the ECIA website [Charter attached]
  • Recommend that the Board Instruct the ECIA's bookkeeper and auditor to use the amount transferred at the end of 2020 from the Operating Fund to the Replacement Reserve to adjust any remaining 2020 Operating surplus or deficit to $0.
  • Recommend that the Board approve a plan to issue Stable invoices through the HOAMCO Caliber system, and delay the billing for water usage until the next month to allow invoices to be generated early in each month.  
  • Affirm the electronic vote to approve a variance request for a new studio to be located more than the maximum allowed distance of 15 feet and at distance of 38 feet and a variance to allow for a walkway to act as a connecting feature at 71 Camerada Loop;
  • Affirm the electronic vote to approve a variance request for the repair and replacement of boards in an  existing coyote/stucco pillar  fence  to remain encroaching 10 feet in the 20 foot setback and a  variance approval to allow for the current fence to remain with 4287 sw. feet of enclosure, which exceeds the maximum allowed enclosure by 287 sq. ft. at 2 Cerrado Loop;
  • Affirm the electronic vote to approve a variance request for an 8 foot tall fence originally built without approval as and  to allow for the storage container to remain on the lot for up to two years; the applicant has fully screened the container and it can treated as a construction container, which are allowed for up to 6 months on lots. The resident is renting the container to prepare for a move from Eldorado.
  • Affirm electronic vote to approve the final 2020 ECIA Financial Statement for use in the 2020 independent audit by accountants Porch and Associates, with terms of the 2021 Letter of Engagement.

 

 

 

 

CONSENT AGENDA ITEMS

  • General Manager’s Report
  • November’s Board of Directors’ Meeting Minutes
  • Covenant Compliance Report

 

PRESIDENT'S REPORT

 

TREASURER'S REPORT/FINANCE COMMITTEE

 

HOAMCO REPORT

 

COMMITTEE and TASK GROUP REPORTS

  • Architecture Committee - Melicent D’Amore
  • Conservation Committee – Carol Sanguinetti
  • Election Committee - Sal Monaco
  • Facilities & Grounds Committee – David Sorkin
  • Information Committee – Melicent D’Amore
  • Road Committee - Melicent D’Amore
  • Stable Committee – Carol Sanguinetti
  • Website Task Group – David Sorkin

COUNTY ACTIVITIES

  • Status Report – Joseph Gutierrez

 

NEW BUSINESS

  • Frisbee Golf Course
  • Grafitti
  • 50th Anniversary
  • Volunteer of the Year
  • Insurance Selection

 

ON-GOING BUSINESS

  • ECIA logo

OPEN FORUM [20 minutes]

VARIANCE REQUESTS

 

ADJOURNMENT

Executive Session

  • Updated report

Upcoming Board Meeting February 22 at 5 PM via ZOOM