Agenda - ECIA Governing Board

ECIA Working Session with Finance Committee and Board Meeting– DRAFT Agenda Tuesday, October 19, 2021

ECIA Working Session with Finance Committee and Board Meeting– DRAFT Agenda

Tuesday, October 19, 2021

Community Center and Zoom Media

5:00 PM

  1. Joint Working Session Call to Order (President and Chair Finance Committee)
  2. Announcements:
  • Meeting is being streamed and recorded on ZOOM:
  • Guests will be muted; For SECURITY PURPOSES anyone entering the meeting MUST identify themselves with name and address or they will not be allowed to enter; AS ALWAYS, anyone wishing to speak during the OPEN FORUM MUST type in name, address and topic in community chat. All Chat messages without proper ID will be deleted.
  • Private messaging during this meeting is disabled.
  1. Presentation of Preliminary Working Budget by Finance Committee
  2. Questions from Directors
  3. Discussion
  4. Adjournment

***Board Meeting Begins***

  1. 1. Board Meeting Call to Order (President)
  2. 2. Roll Call / Declaration of Quorum (Secretary)
  3. 3. Introductory Comments (President)
  4. 4. Introduction of HOAMCO Staff attendees
  5. 5. Adoption of Agenda

CONSENT AGENDA ITEMS

  • General Manager’s Report
  • Covenant Compliance Report
  • Approval of September Minutes

   

TREASURER/COUNTY LIAISON REPORT

 

HOAMCO REPORT

 

COMMITTEE REPORTS

  • Architecture Committee – Kat Mortimer
  • By Laws Committee – Amelia Adair
  • Conservation Committee – Paul Butt
  • Election Committee – Bette Knight
  • Facilities & Grounds Committee – Kathy Ritschel
  • Finance – Dan Drobnis
  • Information Committee – Pam Henline
  • Road Committee – James Mason
  • Stable Committee – Amelia Adair
  • Website Task Group – David Sorkin

 

MOTIONS

  1. To approve the Poolside, LLC contract for pool plastering
  2. To approve use of $51,000 from the existing Replacement and Reserve 2021 budget for the pool plaster project down payment
  3. To increase the Conservation Committee budget by $9,000 to complete the erosion in the Preserve project
  4. To embark on a process to map all the boundaries of ECIA Greenbelt common space
  5. To approve updated Committee Charters
  6. To initiate ECIA communications in a staff position (Discussion will include open forum)

VARIANCE REQUESTS

  • 1 Joya Court to allow a new shed to be located 33 feet from the dwelling home
  • 3 Conchas Place to allow for a new fence to remain on the lot with the stringers on the outside of the fence
  • 2 Mimosa Road to allow for a new large accessory structure to be located at a distance of 35 feet from the dwelling home

 

OLD BUSINESS

 

NEW BUSINESS

 

OPEN FORUM (20 minutes)

 

ADJOURNMENT