Agenda - ECIA Governing Board

ECIA Board Meeting Agenda 07/20/2020

ECIA Board Meeting Agenda

Monday July 20, 2020

Call to Order

Roll Call / Declaration of Quorum

Approval of Agenda

Announcements:

  • Meeting is being streamed  on ZOOM with the following rules:
    • Guests are muted; type questions that will be answered at appropriate time
    • When recognized to speak, guests will state full name and address
    • Private messaging during the meeting is disabled.

CONSENT AGENDA ITEMS

  • General Manager’s Report
  • May Board of Directors’ Session Minutes
  • Covenant Compliance Report

 

PRESIDENT'S REPORT – Nancy Sulzberg

 

TREASURER'S REPORT – Sal Monaco

 

MANAGEMENT COMPANY SELECTION – Sal Monaco

 

HOAMCO REPORT – Julie Navarro, Mike Rogers, Jessica Collins

  • Amenities update
  • Training update
  • Pool update
  • HOAMCO Job Descriptions
  • Asset Panda

 

VARIANCE REQUESTS

  • 23 Caliente Rd
  • 1 Esquila Rd
  • 7 Esquila Rd
  • 136 Verano Loop

 

MOTIONS

  1. Motion to adopt records request form provided by HOAMCO [see attached].
  2. Motion to affirm AFJ Custom Paving as a Sole Source contractor as permitted in Section 8 of the ECIA Procurement Policy. AFJ has been the association’s preferred provider for more than 10 years, and has completed all work on the hike/bike trails in a diligent manner, consistently on time, within budget, and without change orders.
  3. Motion to accept resignations from Tana Monaco, Kathy Cashiola, Mary Lee Morgan, Melissa Smock and Sandra Young from Welcome ad hoc Committee
  4. Motion to accept resignation of Mary Clark from the Conservation Committee.
  5. Motion to approve the Board of Director committee liaison role. [see attached]

 

COUNTY LIAISON

  • Status Report – Joseph Gutierrez

 

COMMITTEE PRESENTATION

  • Stables Committee – Amelia Adair

 

NEW BUSINESS

  • Change in Board of Directors’ meeting day

 

ON-GOING BUSINESS

  • Logo Choice – Pam Henline

OPEN FORUM

 

TASK GROUP REPORTS

  • Website -David Sorkin
  • Eldorado Dark Skies – Sheila Sullivan
  • Policy Review – Melicent D’Amore
  • Safety Education - Debra Denker

 

COMMITTEE REPORTS

  • Architecture Committee - Melicent D’Amore
  • Conservation Committee – Carol Sanguinetti
  • Election Committee - Sal Monaco
  • Facilities & Grounds Committee – David Sorkin
  • Information Committee – Melicent D’Amore
  • Road Committee - Melicent D’Amore
  • Stable Committee – Carol Sanguinetti

ADJOURNMENT

Executive Session

Upcoming Board Meeting August 24 at 5 PM via ZOOM