Agenda - ECIA Governing Board

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Monday, September 25st, 2017

ECIA Railroad Building

Call to Order/Designation of Quorum

6pm – Executive Session to discuss HOAMCO Management Contract Negotiations

7pm – Reconvene Open Meeting

Announcements

Approval of Agenda

Open Forum

Consent Agenda

 August 16, 2017 Board Working Session Meeting Notes and August 21, 2017 Board Meeting Minutes

  1. August Covenant Compliance Report
  2. August Financial Report
  3. General Manager’s Report
  4. 47 Encantado Loop- Variance to allow for a new large accessory structure to be built at a distance of 40 feet from the home, while Section 8.2.1 of the guidelines requires that such structures are located within 15 feet of the dwelling home.
  5. 16 Herrada Road- Variance to allow for the existing fence and shed to encroach into the 20 foot setback. The shed encroaches 8 feet into the setback, and the fence encroaches 20 feet into the setback and up to the property line.
  6. 4 Torneo Court- Owners are requesting 4 variances due to there being issues from fences and sheds that were pre-existing when they purchased it. The variances are as follows
  7. Variance to allow for detached small accessory structure built without approval.
  8. Variance to allow for steel post fence within 20 foot setback and 10 foot utility easement.
  9. Variance to allow for small accessory structure and wood fence encroaching into utility easement.
  10. Variance to allow for existing and old fences that exceeded the allowed 4000 sq. ft. by 1242 sq. ft.  

New Business

  1. 18 Garboso Rd - Variance to allow for a non-compliant color to remain on the home while resident did not receive approval to apply non-compliant color.
  2. 40 Encantado Rd – Variance to allow for the constructions of monuments within 50 foot roadside setback and to allow for the structure to be longer than allowed.
  3. Kevin Morgan at 5 Gavilan Place to address the Board.
  4. Motion to appoint new Conservation Committee Members, Carol Beidleman - Henriksen
  5. Motion to approve Information Committee recommendation letter dated 8/31/17 – Price
  6. Motion to approve Galina Park Greenbelt Trail Proposal – Henriksen
  7. Strategic Planning for 4th Quarter of 2017 - Board

Adjournment

 Upcoming Board Meetings:

 Board of Directors Work Session, October 18th, 2017 at 6:00 PM at the Community Center Classroom

Board of Directors Meeting, October 23rd , 2017 at 7:00 PM at the Railroad Room

 

 

ECIA Board Working Session Agenda

Wednesday, September 20, 2017

Open Meeting 6:00 pm

Community Center Classroom

Call to Order/Attendance

Approval of Agenda

Announcements

Variance Requests

  1. 18 Garbosa Road- Variance to allow for a non-compliant color to remain on the home while resident did not receive approval to apply non-compliant color.
  2. 47 Encantado Loop- Variance to allow for a new large accessory structure to be built at a distance of 40 feet from the home, while Section 8.2.1 of the guidelines requires that such structures are located within 15 feet of the dwelling home.
  3. 16 Herrada Road- Variance to allow for the existing fence and shed to encroach into the 20 foot setback. The shed encroaches 8 feet into the setback, and the fence encroaches 20 feet into the setback and up to the property line.
  4. 4 Torneo Court- Owners are requesting 4 variances due to there being issues from fences and sheds that were pre-existing when they purchased it. The variances are as follows
    1. Variance to allow for detached small accessory structure built without approval.
    2. Variance to allow for steel post fence within 20 foot setback and 10 foot utility easement.
    3. Variance to allow for small accessory structure and wood fence encroaching into utility easement.
    4. Variance to allow for existing and old fences that exceeded the allowed 4000 sq. ft. by 1242 sq. ft.

Consent Agenda Items

  1. Review of August 16, 2017 Board Working Session Meeting Notes and August 21, 2017 Board Meeting Minutes – McDowell
  2. August Covenant Compliance Report
  3. August Financial Report – Gutierrez
  4. Review General Manager’s Report – Ugarte

Action Items

  1. ECIA Record Retention Plan – McDowell

Reports

  1. Treasurer’s Report, including Finance Committee Updates – Gutierrez
  2. Plans for Pesticide Policy review – Forneris / Ugarte
  3. Information Committee Report, including Committee recommendations to the Board – Price
  4. Report on September 6, 2017 visit to ECIA stables by environmental engineer – Forneris / Ugarte
  5. Report on the Architectural Committee’s proposed approval guidelines for common variances – McDonald.
  6. Election Committee Report - McDowell
  7. Galina Park Greenbelt Trail Proposal – Forneris
  8. Motion to Appoint Carol Beidleman to the Conservation Committee -- Forneris

Discussion Items

Adjournment

Next Scheduled Meeting: Monthly ECIA Board of Directors Meeting

Monday, September 25, 2017 in the Railroad Building / 7:00PM: Open Meeting

 

 

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Monday, August 28st, 2017 at 4pm

ECIA Conference Room

Call to Order/Designation of Quorum

Announcements

Approval of Agenda

New Business

  1. Motion to approve new job position and description for Community Relations Coordinator / Henriksen

 Adjournment

  Upcoming Board Meetings: 

 

Board of Directors Work Session, September 20th, 2017 at 6:00 PM at the Community Center Classroom

Board of Directors Meeting, September 25st, 2017 at 7:00 PM at the Railroad Room

 

 

 

ELDORADO COMMUNITY IMPROVEMENT ASSOCIATION

Board of Directors Meeting Agenda

Monday, August 21st, 2017

ECIA Railroad Building

Call to Order/Designation of Quorum

 

6pm – Executive Session to discuss Board Member Conduct

 

7pm – Reconvene Open Meeting

 

Announcements

ECIA Pesticide Policy Review-Forneris

Approval of Agenda

Open Forum

Consent Agenda

  1. Approval of July 2017 Board Meeting Notes and Minutes
  2. Approval of July Covenant Compliance Report
  3. Approval of July Financial Report
  4. Approval of General Manager’s Report
  5. Approval of Variance 61 Estambre Road to allow new coyote fence to remain 10 feet into the 20 foot setback.
  6. Approval of Variance 41 Encantado Road to allow for a separate garage that exceeds the maximum amount of square footage of 800 feet by 79 feet.

New Business

  1. ECIA Pesticide Policy Review-Forneris

  2. Motion to Reconfirm Board Approval of AFJ Custom Paving Contract for the Hike/Bike Trails / Forneris

  3. Motion to approve the 2018 Assessment Letter / McDonald

  4. Motion to appoint new member to the F&G Committee / Forneris

  5. Motion to appoint new member to the Information Committee / Price

  6. Motion to approve and appoint Dog Park Ad hoc Committee and members / Forneris

  7. Motion to approve and appoint Pool Ad hoc Committee and members / Forneris

  8. Motion to approve Stable User Fee Collection Policy / McDowell

  9. Motion to approve Burial Prohibition on ECIA Common Grounds Policy / McDowell

Adjournment

 

Upcoming Board Meetings: 

 

Board of Directors Work Session, September 20th, 2017 at 6:00 PM at the Community Center Classroom

Board of Directors Meeting, September 25st, 2017 at 7:00 PM at the Railroad Room