Agenda- Finance Committee

Preliminary Agenda – Rev C

Finance Committee Meeting Tuesday, February 11, 2020

9:30 AM Conference Room

 

Distributions: Previous Minutes, Financial Reports, Agenda, Revised Draft Revised Collection Policy, Draft 2019 Financial Audit

 

  1. 1. Public Comment
  1. 2. Adoption/Modification of Agenda

 

  1. 3. Approval of Minutes

January 14, 2020

  1. 4. 2019 Independent Audit—Porch & Associates  

 

  1. 5. General Manager’s Report
  • Independent Audit schedule
  • Production of Annual Report
  • Pool Phase 2 status and procurements
  • Changing Room deferment
  • Insurance RFP
  • Stable water leaks
  • CAI and other training for GM and other staff
  1. 6. Board Liaison’s Report
  • Board response to capital and reserve preparation calendar
  • Board authorization for Treasurer investment and account decisions
  • Board actions on Finance Committee recommended motions
    • Motion 1 to transfer $367,810.04 from Operations to Reserves
    • Motion 2 to accept corrected trial balance and forward to Auditor
  1. 7. Financial Reports
  • Review of January 2020 Report and Bank Statements
  • Review of AR and Collections
  • Key Performance Indicators
  • HOAMCO recommended basis for Bad Debt writeoffs—written version
  1. 8. Capital Project Request for added Parking Lot Lighting

 

  1. 9. Review of RFP for ECIA Insurance

 

  1. 10. Repair/Replacement Reserve
  • Spreadsheet Maintenance, including reconciliation of 2019 capital/reserve expenses
  • Association Reserves Report reconciliation
  • Aligning Capital and Reserves GL numbers to Association Reserves numbering
  1. 11. Revised Collection Policy

 

  1. 12. Liability to ECIA for EAWSD activities on easement

 

  1. 13. Stable Committee update

 

  1. 14. Other Business

 

  1. 15. Next Meeting

March 12, 9:30 AM, Regular Finance Committee Meeting

  1. 16. Adjourn