Agenda- Finance Committee

Preliminary Agenda – Rev A

Finance Committee Meeting Tuesday, May 12, 2020

9:30 AM Electronic Zoom Format

 

Distributions: Previous Minutes, Financial Reports, Agenda

Any ECIA member wishing a copy of distributions contact financechair1@gmail.com

 

  1. 1. Public Comment
  1. 2. Adoption/Modification of Agenda

 

  1. 3. Approval of Minutes

Mar. 10, 2020

  1. 4. General Manager’s Report
  • Revised Office Hours
  • Pool Budget and Schedule status
  • Parking lot lighting Budget and Schedule status
  • Inspection of near-term Replacement/Repair items
  • Transfer of ECIA property near stables to EAWSD
  • Response to late notices for assessments
  • Separate Debit Card for Reserve Expenses
  • CAI and other training for GM and staff
  • Office Procedures development
  1. 5. Board Liaison’s Report
  • Suggested Moratorium on Assessment Collections
  • Waiver of late penalties and collection referrals
  • Board actions on Finance Committee recommended motions from 3/10:
    • Motion 1 New Member Amelia Adair
  1. 6. Financial Reports—15 minutes TOTAL for Committee questions prior to meeting
  • Review of April 2020 Balance, Income and Bank Statements
  • Review of Accounts Receivable and Collection Activities
  • Key Performance Indicators
  1. 7. Processing of Overdue payments
  • Collection Attorney and ECIA

 

  1. 8. Revised Finance Committee Annual Calendar

 

  1. 9. Rules Enforcement Policy—Fines or other measures

          Architecture, Facilities & Grounds, Stables, Conservation input

 

  1. 10. Revised Procurement Policy

 

11 .  Committee Charter preliminary discussion (postponed)

 

  1. 12. Other Business

 

  1. 13. Next Meeting

May 12, 9:30 AM, Regular Finance Committee Meeting

  1. 14. Adjourn

 

  1. 15. Questions deferred to end