Agenda- Stables Committee

AGENDA ELDORADO STABLE COMMITTEE NOVEMBER BUSINESS MEETING

 

DATE & TIME: Tuesday, November 19, 2019 7:00 pm – 8:30 pm

LOCATION:          ECIA Community Center, Classroom

Estimated Time

Item

7:00 pm

Call to Order Chair Amelia Adair

·         Approve Agenda

·         September Minutes (Previously approved via e-mail)

7:00 pm

Stable Story”: Volunteer Recognition Opportunity

7:05 pm

Open Forum Barn Owners/Sharers

7:10 pm

Chair Report -- Written

7:10 pm

ECIA Report

·         Welcome new Board liaison/s

·         Inspection/Enforcement status –Mark Young

·         Dark Skies Task Force – lighting changes at the Stables – Mark Young

·         Security camera update

·         Water system replacement project status and warranty

·         Stable billing errors solution – Rachel Turnbough

·         Stable communication improvement/assign HOAMCO staff member this responsibility

Rachel Turnbough

·         Gate keypad failure plan

·         Stable financial reports

·         Questions from Barn Owners/Sharers

7:20 pm

Maintenance and Repair Issues

·         Maintenance Schedule update/tractor repair status (see Chair Report)

·         Road standards, maintenance planning (see Chair Report)

·         Upper arena completion next steps – Amelia Adair

·         Proposal to assign separate maintenance leads for arenas, roads and general maintenance – Deena Joseph

·         Sign plan proposal for 2020 implementation – Mike Ault

7:40 pm

Old Business

·         Amenity Upgrades Task Force Recommendations – [tabled until next meeting]

·         New Barn owner welcome packet – Karla Lauritsen

·         Emergency Preparedness discussion – Amelia Adair

·         Proposed barn architectural and repair standards – [tabled until next meeting]

·         Strategic Planning – January meeting planning – Amelia Adair

8:15 pm

New Business

·         Stable website policy – Mike Ault

·         Stable Rule change re: arbitrators – Amelia Adair

·         Capital improvement projects list – next steps to submit requests –Amelia Adair

·         Annual Holiday Party planning – Amelia Adair

·         Stevens barn construction question – Amelia Adair

·         Action item list

8:30 pm

Adjourn

Attachments:

  • September 2019 ESC Minutes
  • ESC Annual Calendar
  • Emergency Preparedness Plan