Minutes - Architecture Committee

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of December 17th, 2019 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday December 19th, 2019 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members: Chair Katherine Mortimer, Co-Chair Gary Moran, Casey Cronin, Steve Taratula, Larry Ward, Mark Hiatt, Board Liaison, Melicent D’Amore, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. 1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 5 residents attending the meeting and one guest.

 

Consent Agenda Approvals:

 

UBL   Name             Address                    Project                           Comments

        313  31334     Robert Ehlers               4 Torreon Place            Windows                             Complaint style windows

        231  23104    Craig Geil        2 Reno Road                   Restucco                              Complaint color Husk

       3143 31412  Breckenridge      7 Monte Alto Circle                  Restucco                              Complaint color Bamboo

      3350   33509    Curtis Smith        12 Chusco Road              Windows and Restucco             Complaint color and style

     14901  14901   Felicia Probert   15 Gaviota Road             Windows and Door            Complaint color and style      

 

New Business

 

1.     UBL #1-29-10, James Wilson, 13 Cerrado Loop, with plans for a new home.   The Committee has approved of these plans for ground based solar array with the stipulations as follows:                                

    a. All exterior lighting shall be downward shielded.                                                                                      b. Resident shall contact the ECIA at time of siting of the home, to ensure that the front roadside setback is at 55 feet, as planned. 

 

2.    UBL #3-48-10, William York, 10 Lauro Road, with plans for a Ground mount solar array.  The Committee has approved of these plans for ground based solar array with no conditions.   

 

 

 

         
  1. 3.  UBL #2-21-07, Charles Waldron, 6 Gavilan Road, with plans for a Sunroom addition. The Committee has tabled these plans due to the fact that there were inadequate plan elevations of the project submitted. Only a north elevation was submitted and the Committee had no idea what the other elevations were to look like.  This means that we need the planned elevation from the south, east and west sides.  Additionally the committee requires illustrations or photos of the proposed doors and windows and exterior lighting for this project, in order to review them.
  1. UBL# 2-06-06, Daniel Kenney, 11 Dovela Road, with a variance request for the wall and gate that is under construction and the door area stands at 12 feet and  exceeds the maximum allowed height of  8 feet tall.  The Committee moved to recommend this variance request to the ECIA Board due to the fact that the wall does not block and neighbors views and he entry area blends well with the house and surrounds and harkens to historic designs of Northern NM.
  1. UBL #3-15-11, Allen and Leslie Seabolt, 22 Valencia Loop, with plans for a coyote fence that was built without ECIA approval. With a lack of the required plat for review these plans were not able to be reviewed and the ECIA will continue to peruse compliance on this issue.

 

  1. UBL# 1-61-08, Julie Baer, 5 Tarro Road, New large accessory building with variance request. The committee tabled these plans as the variance form did not clearly show the requests for the following 3 variances, as well as the justifications for them.
  1. Variance request to allow for the structure to be located more than 15 feet from the home.
  2. Variance request to allow for the structure to remain in a different architectural style than the home.   
  1. Variance request to allow for construction of an 8 foot screening fence, while it is not for RV or Solar arrays, which are the two permitted items that can use an 8 foot fence for screening.

   The ECIA is sending this back to the resident to complete the variance form completely.

   

 

FINAL ORDER OF BUSINESS:

  1. The Committee discussed the issue of the counties change to a 25 foot setback, with the sustainable land development plan a few years ago and its effect on Eldorado residents when they only have 20 feet available. The ECIA wrote to the county in 2016 and the County never responded.  At this time we will forward this to the Board to their motion of approval and we will then send this to the County Commissioner for a response.
  1. The Committee then discussed the need to get back into the Guidelines revision process in 2020 and Katherine agreed to go back and complete her review of a comparison looking at the guidelines versus the covenants, to ensure that they do not outreach the Covenants.

There was no further business.

The meeting was adjourned at 8:25 PM 

Submitted By:

Mark Young, Staff Representative  

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of November 26th, 2019 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday November 26th 2019 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:01 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Acting Chair, Steve Taratula, Larry Ward, Mark Hiatt, Board Liaison, Melicent D'Amore, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. 1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 4 residents attending the meeting and one guest.

Consent Agenda Approvals:

 

 

 

 

 

      UBL#

    Address:

            Resident

     Nature of Project:                     Details:

               

        35        35116           Keith Ehlert            3 Caliente Place                                      Restucco                                   Complaint color

 

OLD BUSINESS:

 

1.            1. UBL # 3-41-08. Patrick Delaney, 4 Juego Road, with a re-hearing of roof mount solar plan that was not properly warned.   With compliance and no concerns from neighbors, these plans were approved with no stipulations.

 

 

 

 
 

 New Business:

 

 

 

 

                   
  1. 2. UBL# 3-17-16, Lisa Moroz, 6 Ortiz Lane. With plans for a ground based solar PV system. With no compliance issues, and good screening of the array to the neighbors, by existing vegetation on the lot, these plans were approved with no stipulations.
  1. UBL #3-36-03A , James Jones, 6 Luna Drive, with plans for a Low Profile Roof Mount Solar with no visibility over the parapets. With compliance and no concerns from neighbors, these plans were approved with no stipulations.
  1. UBL #10407, Rebecca Jeffs, 13 Encantado Road, with a variance request for a large wood post and wire dog fence that would exceed the maximum enclosure amount of 4000 sq. feet by 2978 Sq. Feet. The Committee agreed that this would not be contrary to the intent of the covenants, due to the low impact of such wire fences and the fact that it would be in trees and well hidden. The committee agreed to recommend approval for this variance with the stipulation that the applicant was to go to her two closest neighbors who could see the fence top get their approval of this project.  This variance will be heard by the ECIA Board at their December 19th meeting at 6 PM at the ECIA/

Other Business:

  1. The Board Liaison, Melicent, reported that there was no response yet from the county regarding the accessory dwelling issue. Mark will follow up on this matter.
  1. The Committee is still awaiting a letter from our Chair, Katherine, that we can send to the County regarding the ECIAs’ request to move the County side setback to 20 feet from 25 feet.
  1. Mark pointed out that the new home plans at 73 Condesa Road were approved due to the fact that the ECIA received the required revised plans that met our guideline requirements.
  1. Resident, Sheila Sullivan, discussed her work with the Dark Sky Task force to work towards the ECIA possibly becoming recognized by the IES/IDA as dark sky community. More to come on this issue next year, after a Vista article is published on Dark Skies.

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FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:25 PM 

Submitted By:

Mark Young, Staff Representative