Minutes - Architecture Committee

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of March 24, 2020 DRAFT 1

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, March 24, 2020 at 3 PM. This was an electronic meeting due to the current ECIA policy to now allow for any meetings at the ECIA, due to the corona virus. 

CALL TO ORDER:    The meeting was called to order at 3:05 PM.

DESIGNATION OF QUORUM:

Attending the meeting electronically were:  Chair Katherine Mortimer, Co-Chair Gary Moran, Mark Hiatt, Larry Ward, Board Liaison, Melicent D’Amore, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. 1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 4 residents who attended the electronic meeting and one guest.   

Consent Agenda Approvals:

UBL#

    Address:  

  Resident      

    Nature of Project:              Details:

       121112114         21 Encantado Rd.       Thomas Mason            Restucco                       Compliant color Adobe Brown

      3133  31320            9 Lauro Road            Steffani Cochran          Restucco                         Compliant color Adobe

      3141  31416           Monte Alto Circle     Tom Merchat                Restucco                         Compliant color Casa

 

 

  Old Business:

1.      UBL # 1-55-22, Amy Fredrick’s, 2 Bonito Road, with plans for a Ground Mount Solar Array.

      A site visit was conducted on March 13th and  the results of the site visit were discussed with the

      Homeowner and with Chadette from Positive Energy and they will come back with a plan

      for screening the west side of array with a berm or some other method.  Since we did not have  the 

      Needed screening plan, Mark Hiat moved to table this plan and this was seconded by Gary

      Moran and all approved of this tabling.

  

New Business

 

 

    2. UBL # 2-18-06, Ruth Parrott, 40 Alondra Road, with plans for a Ground Mount Solar Array.

These plans were approved with the stipulation that the resident shall maintain the

natural vegetative screening on the lot, so as the screen the array.

 

3.     UBL#3-05-19, Susan Tweit,11 Altura Road , with plans for a Roof  Mount Solar Array   

    These plans were approved with the stipulation that the panels and frames of the solar

    array shall be  black in color.

 

                                                                                                                                                                                         

4.     UBL #1-49-24, Alvaro Erives, 13 Estambre Road, with plans for a New Home.  Due to the

Resident not  having notified their neighbors yet of this project, which is a requirement for new                     

Homes, Mark Hiatt moved to table these plans.  This motion was seconded by Gary Moran and

This motion passed unanimously.

5.     UBL#1-54-30, Lonnie Colson, 36 Aventura Road, with a request for review of an existing

Shed that is on the lot. Due to this being of a compliant design and in compliance with the

Covenants and Guidelines, this existing structure was approved.

 

 

6.     UBL# 3-54-11, Paul Rosales, 26 Cagua Road, with plans for a New Wall.   

These plans were approved with the stipulation that the wall shall match the color of the home.

 

 

7.     UBL#   1-33-01, Luke Homely, 1 Mimosa Road, with plans for a  lg. access structure,

with a required variance due to distance of 29 feet of structure to home. The Committee

reviewed this request and moved to recommend approval of this variance request to the

ECIA Board for review at the April 20th Board Meeting.  The reason for the variance

 recommendation  is due to  the fact that there is both a mature tree that that the resident is

 trying to save, as well as an existing garden area and walkway that would have to be

 removed if the variance was not granted.

 

8.     UBL#3-51-16, Keith Ehlert, 3 Caliente Place, with plans for a new fence. These plans were

Approved with the stipulation that the stringers shall be placed on the inside of the fence.

 

9.     UBL# 1-54-43, John Lafferty, 2 Aventura Road, with plans for a new Pergola.  

These plans were approved with no stipulations.

10.                                                                                                                                                                                                                                                                                                                                           UBL#1-04-10,  Barney Magrath, 19 Encantado Loop, with a plans for a small accessory

Structure (observatory with required variance).  The Committee  reviewed this request

and moved to recommend approval of this variance request to the ECIA Board for review

at the April 20th Board Meeting.  The reason for the variance  recommendation  is due to

 the fact that the site chosen is located at a lower level from the road   and will be less

 Impactful to neighbors.  Additionally the applicant has agreed to plant 18 trees

 around the structure to adequately screen it from across the greenbelt.

11.                                                                                                                                                                                                                                                                                                                                        UBL # 1-46-12, James Nichols, 7 Redondo Court, with plans for Replacing old fence

  with new block/stucco wall. These plans were approved with stipulations as follows:

a.   Stucco color to match color of home.   b. Resident shall stake out the project before

 work begins and contact the EICA to verify that the setback is being respected

12.                                                                                                                                                                                                                                                                                                                                        UBL# 3-05-19, Richardson and St. John, 13 Altura Road, with plans to Re-paint under

 portal and adding a fenced enclosure.  These plans were  Approved with the stipulation

 that the stringers shall be placed on the inside of the fence.

13.                                                                                                                                                                                                                                                                                                                                        UBL# 3-14-28, Gregory Baker, 9 Valencia Loop, with plans for an RV screening fence. 

 These plans were  Approved with the stipulation   that the stringers shall be placed

 on the inside of the fence. 

 

 

Further Business:

 

1.     The committee discussed where Katherine and Casey were with the  Guidelines/Covenant

Comparison study.  Katherine agreed to work again on this project and Mark

will approach Casey to see if this was  something that  he  could forward to members

 of the Committee.

2.      Board Liaison, Melicent, discussed the status of the structure at 5 Tarro Road and Mark

Confirmed that we were giving the resident till March 27th to remove the structure from

the lot.

 

 

FINAL ORDER OF BUSINESS:

There was no further business.

 

The meeting was adjourned at 4:25 PM 

 

Submitted By:

Mark Young, Staff Representative 

 

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of March 10, 2020  

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday, March 10, 2020 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:05 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair Katherine Mortimer, Co-Chair Gary Moran, Steve Taratula, Casey Cronin, Larry Ward, Board Liaison, Melicent D’Amore, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:   

  1. 1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 8 residents attending the meeting and two guests.   

Consent Agenda Approvals:

 

   Address                        Name                 Project                        Comments

 10812       31 Camerada Rd.        Sheila Hundley          Restucco                       Compliant color cottonwood

       155       7 Dulce Rd.                    Lorri Ketterman          Repaint                    Compliant color similar to Sahara    

 Old Business: 

 

1.     UBL # 3-23-05,  Magdelyn Brennan, 65 Verano Loop, with screening plans for a Ground Mount

Solar Array   The Committee reviewed the new location of the array and requested screening

plans and moved that the plans were approved with  the stipulations as follows: 

a.      Stringers shall be on the inside of the fence.

b.      Fence shall be tall enough to screen the tallest part of the array.

 

New Business: 

 

2.  UBL #    1-16-15, Anthony Hoffman, 16 Lucero Road, with plans for a low profile

Roof Mount Solar Array.  These plans were approved with no stipulations.   

                                                                                                                                                                                              

3. UBL #1-55-22, Amy Fredrick’s, 2 Bonito Road, with plans for ground Mount Solar Array. Due

to the large size of the array, the Committee agreed that a site visit was needed and this is planned

For Friday March 13th at 10 AM.  The installer agree to have a mock-up of the array 

in place for this site visit.

 

4.   UBL# 1-05-04, Steven Levandowski, 5 Azul Place, with plans for a low profile Roof

 Mount solar array. These plans were approved with no stipulations.   

 

5. UBL # 1-54-30, Lonnie Colson, 36 Aventura Road, with plans for Misc. fences for RV

Screening and new deck.   The Committee reviewed these  plans and  they were approved with

the stipulations as follows: 

     a. Stringers shall be on the inside of the fence.

     b. Resident will come to the ECIA to get approval on the existing shed. 

 

6. UBL#1-40-21, Kelly Rainwater, 11 Balsa Court, with plans for a New Bedroom Addition.

The Committee reviewed these plans and they were approved with  the stipulations

as follows: 

a.     Any exterior lighting shall be downward shielded.

b.     Stucco color shall match the color of the home.  

 

7. UBL#  1-36-04, Joe Mullins, 10 Balsa Road, with  plans for a Fence Addition ok a new 800

Sq. ft. of wood post and wire fencing.  These plans were approved with no stipulations.  

 

8.  UBL#1-01-09, Stephen Garcia, 57 Encantado Loop, with plans and a variance

request for a new Addition to include a new garage bay, porch extension and closet addition.  

This variance request is being recommended for approval to the Board due to the fact that this

Is the most logical location on the lot for this structure and there is a lot of natural screening in

This area to lessen the impact on neighbors or from the road. The stipulations attached to this

recommendation are as follows:

a. All exterior lighting shall be downward shielded.

b. Stucco color of addition to match color of home.

c. Resident shall plant additional trees to provide more screening, upon completion of this

project.   

This variance will be heard by the ECIA Board at their March 16th Board meeting.

 

9.  UBL#1-01-04, Mike Knarr, 47 Encantado Loop, with plans for a new attached Portal to

Match the style of the home.  These plans were approved with the stipulation as follows: 

a. Any exterior lighting shall be downward shielded.

 

Further Business:

 

1.     The Committee again discussed the status of the Architecture Guidelines revision status and

Kathrine reported that she is working on the completing a Covenants and Guidelines

Comparison report so that the Committee can continue their review of the Guidelines.

 

2.     Board Liaison Melicent D’Amore told the Committee that she has been working on a review

of the Eldorado policies and this has been a real process due the lack of complete records. 

She said the Board is most concerned with those policies approved in the past 5 years. Mark

Agreed to assist her and her assistants in way possible to identify those policies that were

Architectural or dealing with Covenants enforcement.      

 

FINAL ORDER OF BUSINESS:

There was no further business.

 

The meeting was adjourned at 8:25 PM 

Submitted By:    Mark Young, Staff Representative 

 

 

 

 

 

 

     

 

 

 

 

 

 

Eldorado Community Improvement Association, Inc.

Architectural Committee Meeting Minutes of February 25th 2020  

 

TIME AND PLACE:

The bi-monthly meeting of the ECIA Architecture Committee was held on Tuesday February 25th, 2020 at 7 PM at the Community Center.

CALL TO ORDER:    The meeting was called to order at 7:00 PM.

DESIGNATION OF QUORUM:

Attending the meeting were members:  Chair Katherine Mortimer, Gary Moran, Steve Taratula, Casey Cronin, Mark Hiatt, Larry Ward, Board Liaison, Melicent D’Amore, and Staff Representative, Mark Young.   A quorum was established for this meeting. 

Announcements:  

  1. 1. Mark Young announced that the meeting was being recorded.

RESIDENTS:

There were 9 residents attending the meeting and one guest.    

Consent Agenda Approvals:

 

   UBL          Name                Address                    Project                           Comments

 33117     Sally Dexter          2 Pino Place        Restucco                      Compliant color

 

 30405     D. Miltenburger   2 Torreon Court   Shade Sail                   Compliant color

  

New Business

 

 

1.         UBL # 3-16-02, Margaret Brunn, 42 Monte Alto Road, with plans for a Roof Mount Solar Array

With low profile ballast mounted panels with some visibility of the panels over the lower parapets.

 These plans were approved with the stipulations that the resident shall contact the ECIA at the

Time of installation to verify the system height over the parapets.

                                   

2.            UBL #3-23-05, Magdelyn Brennan, 65 Verano Loop. With plans for a Ground based solar array.

With no screening plan the Committee decided to hold a site visit on Monday March 2nd at

10 AM to review the location of the array on the lot and recommend a screening plan to the owner

Because of the direct visibility of the array to the neighbor at 1 Verano Place.

3.   UBL#3-27-04, Jane Curtis, 1 Conchas Place,  with plans for a 13.125 kW Roof mount solar array 

These plans were approved with no stipulations. 

4. UBL #    1-16-10, Nicolas Aranda, 8 Camerada Road, with plans for a Wood Ramada.

These plans were approved with no stipulations. 

5. UBL# 3-44-01, Gijs and Kay Van Oort, 27 Palacio Road  with plans for wood Window shades

For three windows in the home on the south side.   These plans were approved with no

stipulations. 

6. UBL# 3-18-27, Aaron Fowler, 63 Moya Road, with plans for a roof mount solar.  These plans were

approved with no stipulations. 

7.   UBL# 1-16-15, Anthony Hoffman, 16 Lucero Road, with plans for a Roof Mount Solar Array.  Casey Cronin

Moved to table these plans as we did not have a complete submission and this had been moved to the

March 10th meeting, as per the request of the installer.

8.  UBL#   #1-59-11A, Emmet Soper, 21 Sabroso Road, with plans for an attached addition.  These plans were

 Approved with the stipulations as follows: 

a.       Stucco color shall be adobe to match the color of the home.

b.      Exterior lighting shall be downward shielded.

9.  UBL# 1-02-07, James and Simone Wilson, 8 Encantado Circle, with plans for a New Home without any variance

Requirements. The original plans were changed to bring the garage within 15 feet of the home and the roof changed

To a flat roof, so as to meet the pitch requirements for roofs in Eldorado. This home will be a total of 2487 sw.

feet including the garage.   These plans were approved with the stipulation that all exterior lighting shall be

downward shielded. 

10.  UBL #1-29-08, Helen Ballantine, 3 Cerrado Way. Small Accessory structure with Variance

(Chicken coop).   The committee is recommending approval of this variance due to the fact that there is a mature tree

That had to be avoided in order to site the coop within the Fenced enclosure area, where it also gets better screening

Due to the existing 6 foot fence.

11. UBL#  1-36-02, Patrick Rufo and Heather Hilton, 4 Balsa Road, with plans for a new garage and bathroom

Addition of 354 Sq. Ft.  It was confirmed at the meeting that despite adding to an existing large accessory structure,

The resulting square footage will be 754 sq. ft. and below the maximum allowed size of 800 sq. ft.

For such a detached structure.  This plan is being approved with the stipulation that the resident shall add a

Connecting feature to link the structure to the home, as required in the guidelines. The resident is required to

confirm these plans to the ECIA to ensure that they are in compliance.  Addition stipulations are as follows:

 a.  Stucco color shall   match the color of the home and existing structure to which this is being attached.

 b.  Exterior lighting shall be downward shielded.

Further Business:

 

1.      The committee discussed the recent response from the County of Santa Fe concerning their decision

relative to Accessory Dwelling units which stated that:  Beginning in 1981, Major subdivisions in

Santa Fe County were required to go through an approval process through the County in which they

were required to provide various Studies, Reports and Assessments (SRAs) to prove that there was

adequate water, sewer, roads, etc. to sustain their proposed development.  Prior to 1981 the County

did not have that type of process, therefore, if your subdivision was recorded prior to 1981 you were

not subject to the SRAs, and under the current Sustainable Land Development Code (SLDC) you would

be allowed to have an accessory dwelling unit on those lots provided that all other requirements

of the SLDC are met.   Committee members also asked for the ECIA’s legal opinion on this matter that will be

sent to Committee Members.   The committee will further discuss this issue at the next meeting.

2.       The committee also discussed the counties response relative to the 25 foot requirements of the county's and they

stated that: there is no way to change the setback for only the Eldorado Community.  Therefore, they claim that

Eldorado is subject to the setback requirements of the SLDC for the relevant zoning district.  This issue will

also be further discussed at the next meeting in an attempt to get the county to change the 25 foot setback

 requirement back to 29 feet to match Eldorado’s long standing requirements.

3.        The committee will further discuss the needed Guideline update but will be looking for Guidance from the

Board on the required timing of this revision. 

       

 

 

FINAL ORDER OF BUSINESS:

There was no further business.

 

The meeting was adjourned at 9:25 PM 

 

Submitted By:

Mark Young, Staff Representative 

 

 

 

 

 

 

        313     

 

 

 

 

 

 

 

 

 

 

New Business

 

 

1.       UBL # 3-16-02, Margaret Brunn, 42 Monte Alto Road, with plans for a Roof Mount Solar Array          

 

 

 

         
  1. 2. UBL #3-23-05, Magdelyn Brennan, 65 Verano Loop. With plans for a Ground based solar array
  1. UBL#3-27-04, Jane Curtis, 1 Conchas Place, with plans for a 13.125 kW Roof mount solar array 
  1. UBL # 1-16-10, Nicolas Aranda, 8 Camerada Road, with plans for a  Wood Ramada

 

  1. UBL# .  

 

  1. UBL

 

  1. UBK #

 

Further Business:

 

 

 

FINAL ORDER OF BUSINESS:

There was no further business.

The meeting was adjourned at 8:25 PM 

Submitted By:

Mark Young, Staff Representative