Minutes - ECIA Governing Board

ECIA Board Meeting Agenda

Thursday, June 20, 2019

Open Meeting / 7:00 pm

Community Center Classroom


Call to Order

  • The meeting was called to order at 7:00 PM

Roll Call / Declaration of Quorum

  • President David McDonald, Secretary Bernardo Monserrat, Treasurer Joseph Gutierrez, and Director David Sorkin.
  • Absent: Vice President Elizabeth Maclaren, Director Nancy Sulzberg and Director Todd Handy

Announcements – meeting being recorded


Approval of Agenda

  • Moved by Bernardo Monserrat, Second by Joseph Gutierrez, and passed unanimously.

Consent Agenda Items


  1. Approval of the May 20, 2019 Board Working Session Notes
  2. Approval of the May 23, 2019 Board Meeting Minutes
  3. Acceptance of the May Finance Report
  4. Acceptance of the May/June General Manager’s Report
  5. Acceptance of the May Covenant Compliance Report
  6. Approval of variance for 6 Encantado Loop
  7. Approval of variance for 115 Jornada Loop
  8. Approval of variance for 5 Bonito Court
    • Moved by Bernardo Monserrat, Second by David Sorkin, and passed unanimously.

Presentation by Claudia Borchert, Santa Fe County Sustainability Manager


Open Forum for Agenda Items


New Business

  1. 1. Motion to approve the contract with New Image Construction for $127,914.25 to replace the

    the water system at the ECIA Stables

  • Moved by Joseph Gutierrez, Second by David McDonald, and passed 4 in favor, 3 absent
  1. 2. Motion to approve the contract with Water Management for $50,580.44 to complete the new

    septic system for the Community Center and the Pool Bath House

  • Moved by Joseph Gutierrez, Second by Bernardo Monserrat, and passed 4 in favor, 3 absent.

 3. Motion to create an Accessory Dwelling Structure Ad-hoc Committee to develop guidelines

     for implementation of the new Santa Fe County regulations regarding accessory dwellings.

  • Moved by David McDonald, Second by Bernardo Monserrat, and passed 4 in favor 3 absent.
  1. 4. Motion to appoint Mark Hiatt to the Architecture Committee
  • Moved by Bernardo Monserrat, Second by David McDonald, and passed 4 in favor, 3 absent.
  1. 5. Motion to appoint Deena Joseph to the Stable Committee
  • Moved by Joseph Gutierrez, Second by Bernardo Monserrat, and passed 4 in favor, 3 absent.
  1. 6. Motion to appoint DiAna Gutierrez to the Information Committee
  • Moved by David McDonald, Second David Sorkin, and passed 3 in favor, 1 abstaining, and 3 absent.
  1. 7. The signing of New “Agreement to Serve”


  • Conservation Committee – John Parker, Chair
    • The Conserving Committee has been building trails out in the preserve for many years. The trails were established but they were in pretty bad shape. Over the years, the maintenance of the trails has increased. This committee stays pretty busy while pacing themselves. They are grateful to have met with Michael and have the support and help from the pool lifeguards. There is a workday coming up on Saturday.
  • Architecture Committee – Bernardo Monserrat
    • Focusing on the accessory dwelling, there is nothing new to report.
  • Election Committee – David McDonald
    • Finished the Election checklist. The Election Committee will not be meeting in July or September. The Open Meeting Policy is now on the website.
  • Environmental Advisory Ad Hoc Committee – David McDonald
    • Working on the Environmental Audit.
  • Facilities & Grounds Committee – Joseph Gutierrez
    • Involved with the Pool Project, looking at annual maintenance and 5 year maintenance. Working on R&R.
  • Finance Committee & Monthly Report – Joseph Gutierrez
    • Covered the pool, irrigation, contracts and amount of funding.
  • Information Committee – David McDonald
    • The committee is experiencing changes which is making the production of the Vistas. Nancy Sulzberg is creating an outline for Vistas production. Currently checking references for website designers.  A decision was made to use a local Eldorado resident on a trial basis for the layout of the Vistas. Welcome packet is still a work in progress. The deadline was set as the 5th of the month for articles for Vistas. DiAna Gutierrez is the newest member of the committee.
  • Road Committee – David McDonald
    • No Report, Committee has not met.
  • Stable Committee – Joseph Gutierrez
    • The big thing is the new water system. We will need to work out a watering schedule during the construction period. Looking into their signage at the Stables. The big arena was recently opened. The Committee is already planning for their Community Day.

Open Forum for General Issues



  • The meeting was adjourned at 8:45 PM


Executive Session – Legal and Personnel Issues


Upcoming Board Meetings: 


Board of Directors Working Session: Monday, July 15, 2019 at 6:00 PM, Classroom


Board of Directors Meeting: Thursday, July 17, 2019 at 7:00 PM, Classroom