Minutes - ECIA Governing Board

ECIA Board Meeting Agenda

Thursday, February 21, 2019

Open Meeting / 7:00 pm

Community Center Railroad Building

 

Call to Order

  • Meeting was called to order at 7:01 PM

Roll Call / Declaration of Quorum

  • In Attendance:.
    • President David McDonald, Vice President Elizabeth Maclaren, Secretary Bernardo Monserrat, Treasurer Joseph Gutierrez, and Director Todd Handy
  • Staff In Attendance:
    • General Manager Julie Navarro and Executive Assistant Anna Hansen

Announcements

  • David McDonald:
    • Meeting is being recorded
  • Todd Handy:
    • EC&L is showing a movie the 22nd and in two weeks again
    • Blood drive and Garden fair is March 2nd

Approval of Agenda

Consent Agenda Items

 

  1. Confirmation of Variance approved by unanimous email vote for 1 Jordano Loop
  2. Approval of Variance for 13 Tetilla Road
  3. Approval of Variance for 17 Cagua Road
  4. Approval of Variance for 18 Tetilla Road
  5. Approval of January 21, 2019 Board Working Session Meeting Notes and January 24, 2019 Board Meeting Minutes.
    1. 1.21.19 notes have been pulled out of consent agenda, duplicate paragraph
    2. Approval of 1.21.19 was moved by Bernardo Monserrat, Second David McDonald and passed 4 in favor 1 abstaining
  6. Approval of February Covenant Compliance Report
  7. Approval of February General Manager’s Report
    1. Amendment and change was moved by Todd Handy, Second by Bernardo Monserrat, and passed unanimously.

New Business

  1. Motion to approve contract to renovate the well
    1. Moved by Joseph Gutierrez, Second by David McDonald, and passed unanimously.
  2. Motion to approve increase in the 2019 Resereve and Replacement Budget
    1. Moved by Joseph Gutierrez, Second by Todd Handy, and passed unanimously.
  3. Motion to accept the 2018 Financial
    1. Moved by Joseph Gutierrez, Second by David McDonald, and passed unanimously.
  4. Motion to approve the purchase of two 12 month CD’s – Guiterrez
    1. Amendment was made to replace “a” with “2”
    2. Amendment was moved by David McDonald, Second by Todd Handy, and passed unanimously
    3. Motion was moved by Joseph Gutierrez, Second by Todd Handy, and passed unanimously as amended.
  5. Motion to appoint Bonn Macy to the Information Committee – McDonald
    1. Moved by David McDonald, Second by Bernardo Monserrat, and passed unanimously.
  6. Motion to approve Stable Funding Policy
    1. Tabled until February 27th,
    2. Moved by Todd Handy, Second by David McDonald, and passed unanimously
  7. Motion to approve Stable Temporary Water Billing Policy – Maclaren
    1. Motion was amended to add an end date to this policy
    2. Amendedment was Moved by Bernardo, Second by David McDonald, and passed unanimously
    3. Moved by Elizabeth Maclaren, Second by Todd Handy, and passed unanimously as amended
  8. Motion to adopt Trail Standards and Greenbelt SOP – Maclaren
    1. Motion to amend the motion to change “commission” to “committee” and spell out SOP
    2. Amendement was Moved by Todd Handy, Second by David McDonald, and passed unanimously.
    3. Moved by Elizabeth Maclaren, Second by Todd Handy, and passed unanimously as amended.
  9. Motion to approve Procedure for Pesticide Application – McDonald
    1. Moved by David McDonald, Second by Todd Handy, and passed unanimously.

Reports

  • Architecture Committee – Monserrat
    • The Board of Directors are looking into possibility of allowing casitas to be built and there is a possibility of a Solar Electricity Open Forum
  • Conservation Committee – Maclaren
    • Ecotone has made recommendation for improvements. The committee is concerned that F&G is getting involved in the greenbelts
  • Election Committee – Maclaren
    • Working on upcoming election key dates for deadlines, they are concerned about the Roles & Responsilities document. Brought up the the new HOA bill. Brought up the suggestion of creating the special commission to look into board vacancies and appointments  and stated that there isn’t enough time to do this.
  • Environmental Advisory Ad Hoc Committee – McDonald
    • Completed pesticide application procedures. Working on IPM policy. They are also working on becoming a standing committee. 2 members have resigned and this ad hoc committee is looking for new members.
  • Facilties & Grounds Committee – Guiterrez
    • This committee will be holding a court users open forum on March 7th at 7 PM
    • They are looking ahead at the R&R for future years
  • Finance Committee & Monthly Report – Guiterrez
    • This committee was focued on reviewing the audit, and editorial changes were made. Looking at pool contracts and they are aware of increase in R&R. Information Committee – McDonald
    • There are some Personnel issues that will be discussed in executive. Working on website, they will receive the bids that were submitted by the 4 people who have shown interest on working on the website. They are also working on Welcome Packet and Vistas, they also have a new member
  • Road Committee – Handy
    • Charter was presented to the board and tabled. County will pave Balsa Road, it is  scheduled with asphalt starting in the Spring. Another topic that was brought up in this meeting was speeding on roads.
  • Stable Committee – Maclaren
    • Main topic that was brought up in this meeting was billing, water leaks, and stable funding guidelines.

Open Forum

Three residents spoke at the Open Forum on a variety of topics, including records request procedures and the Stable Amenity Funding Guidelines.  The Board addressed the issues briefly and referred them as appropriate for action.

Adjournment

  • Meeting was adjourned at 8:04 PM
  • Moved by Bernardo Monserrat, Second by Joseph Gutierrez, and passed unanimously.

 

Executive Session – Legal and Personnel

 

Upcoming Board Meetings: 

 

Board of Directors Working Session: Monday, March 18, 2019 at 6:00 PM, Railroad Room

Board of Directors Meeting: Thursday, March 21, 2019 at 7:00 PM, Railroad Room