Minutes - ECIA Governing Board

Eldorado Community Improvement Association, Inc.

Board of Directors Meeting

May 18th, 2017

TIME AND PLACE:

A regular meeting of the ECIA Board of Directors was held on Thursday, May 18th, 2017 at the Community Center, Railroad room.

CALL TO ORDER:

President John Henriksen called the meeting to order at 7:00 PM.

DESIGNATION OF QUORUM:

The roll was called and the following members answered present: John Henriksen (President), Antone Forneris (Vice-President), Mike McDowell (Secretary), Joseph Gutierrez (Treasurer), Pam Henline (Director), Jody Price (Director), and David McDonald (Director)

STAFF MEMBERS PRESENT: Isabel Ugarte General Manager

ANNOUNCEMENTS

President John Henriksen reminded residents present that the meeting was being recorded.

AGENDA

Approved as modified:

Item #6 (discussion of current printing company for Vistas printing) to be moved to New Business.

OPEN FORUM

Homeowner Name, Owner’s Address

 

Ted Freedman, 4 Herrada Way     

                    

Rental of Community Center: Addressed to the Board that the requirement for a 1 million dollar liability insurance policy is not feasible for homeowners such as himself. 

Bette Knight, 53 Cerrado Loop

Recap of 2017 Board of Directors Election: Bette came in on behalf of the EC to read a letter from their May meeting. The letter went over 2017 Election Procedures (mailing, ballot collection, ballot counting, and ballot retention). Letter was given to GM Isabel Ugarte.

CONSENT AGENDA:

  • 15.01Approval of April, 2017 Board Meeting Minutes
  • 15.02Approval of April Covenant Compliance Report
  • 15.03Approval of April Financial Report
  • 15.04Approval of General Manager’s Report
  • 15.05Approval of Variance request for 1 Azul Drive- to allow existing fence to      encroach 5 ft. into the 50 road side setback.
  • 15.06Approval of Variance request for 22 Juego Road- to allow driveway liner to encroach 17 feet into the roadside setback.
  • 15.07Approval of Variance request for 6 Moya Place-to allow for carport to be built more than 15 ft. from home.
  • 15.08Approval of Variance request for 2 Sombra Court- to allow for existing fence to remain in 20 ft. side setback.

A motion to approve the Consent Agenda was made by Jody Price. This motion was seconded by Secretary Mike McDowell. Motion passed while Director Pam Henline voted against.

                      

Copies of these documents are available upon request at the ECIA offices.

NEW BUSINESS

                                                                                                                                                  

05.18.01         Secretary McDowell made a motion That the EICA Board of Directors reconfirms and approve the motion made and voted by the previous board on March 6, 2017. The March 6th motion was made by Secretary, John Henriksen and seconded by President, Dag Ryen (done in an emergency situation to facilitate management of the 2017 Board Elections). The motion reads as follows: I hereby move that any ECIA member who presented payment to the ECIA office by close of business on February 28, 2017, and received written confirmation of that remittance shall, for the purposes for the 2017 Board election, be considered a Member in Good Standing. This motion was passed on March 6th,  2017 (via email) with 5 (Henriksen, Ryen, McDowell, Forneris, & Gutierrez) in Favor, 1 (Handy) Against, and 1 (Henline) abstained.

           

This motion was seconded by Vice-President Antone Forneris. The motion passed with 4 votes in favor (McDowell, Henriksen, Gutierrez, & Forneris) and 3 abstaining (Henline, McDonald, & Price).

05.18.02         Director McDonald made a motion to allow the variance which has been applied for by resident, Dr. Mekah Gordon, of 22 Juego Road, and recommended for approval by the Architecture Committee.

This variance request is to allow for a solid latilla constructed driveway liner to remain on the lot, while not constructed of an open design, as is required under section 2.4.3.1 of the Eldorado Guidelines as follows:

2.4.3   Decorative Driveway Liners which shall be:

2.4.3.1 No more than four feet in height, if of open design like split rail.

The justifications for this approval are as follows:

  1. The installed driveway liner will match the existing coyote fences on the lot.
  2. The driveway liner shall be screened with vegetation 4 to 6 foot ponderosa pines to help screen the structure and stringers and resident has submitted a vegetative screening plan and has started the planting of trees.

This motion was seconded by Vice-President Antone Forneris and passed with 6 votes in favor and 1 abstaining (Henline).

05.18.03         Director McDonald made  a motion that the ECIA Board of Directors approve the variance request for 6 Moya Place to allow for more than 4,000 square feet of enclosed space to remain on the lot, which had resulted when a dog enclosure was build on the North side of the home and without ECIA approval.

This requirement is detailed in the Eldorado Guidelines as follows:

10.3   Fences and Walls Limitations:

10.3.1  The total area enclosed by all fenced and/or walls on an individual lot shall not exceed 4,000 square feet.

The justification for this approval is due to the fact that the lot is bordered by the Rail road, Rail Trail, Hike/Bike Path, and Avenida Vista Grande means that the existing fencing will provide for the required privacy on this lot.

This motion was seconded by Director Michael McDowell and passed with 6 votes in favor and 1 abstaining (Henline).

05.18.04         Director McDonald made a motion that the ECIA Board of Directors reappoint resident Nina Harris as a member of the ECIA Architecture Committee.

Nina served previously on the architecture Committee in 2014 and 2015 and brought a unique set of skills to the committee in the areas of Commercial Real Estate Research, Community Development and Directorship of several large Non-Profit Foundations.

Nina is a member in good standing and has been unanimously recommended by the Architecture Committee to be appointed as a member.

This motion was seconded by Vice-President Antone Forneris and passed unanimously.

05.18.05         Director McDonald made a motion that the ECIA Board of Directors appoint Jolene Petrowski as a new member of the ECIA Architecture Committee.

Jolene has met the Committee requirement for attending 3 meetings, is a member in food standing, and has been unanimously recommended by the Architecure Committee to be appointed as a member.

Additionally, her Interior Design and CAD (computer assisted design) skills will prove to be an asset to the Committee.

This motion was seconded by Secretary Mike McDowell and passed unanimously.

05.18.06         Director Henline made a motion that the ECIA Board of Directors approve Heads Up Landscaping bid of $15,466.71 for breezeway project and not to exceed $17k.

This motion was seconded by Director Mike McDowell and passed unanimously.

05.18.07         Secretary McDowell made a motion to allow GM Isabel Ugarte to give Signature Offset printing company a thirty (30) day cancellation notice.

This motion was seconded by Director David McDonald and passed unanimously.

05.18.08         made a motion that the ECIA Board of Directors approve proposal by Ambitions Consulting Group proposal to print Vistas at the amount of $1,046.30 monthly from July through December of 2017.

This motion was seconded by Treasurer Joseph Gutierrez and passed unanimously.

President John Henriksen made a motion to adjourn the open meeting and begin an executive session to discuss the HOAMCO contract negotiation and other legal matters. The motion was seconded by Secretary Mike McDowell and passed unanimously.

 ADJOURNMENT OF OPEN MEETING

The regular meeting was adjourned at 8:01 p.m.

Submitted By: Isabel Ugarte GM

Recording Secretary                        Isabel Ugarte GM                                          Date 05/18/17