Minutes - ECIA Governing Board

ECIA Board Meeting Agenda

Thursday, April 18, 2019

Open Meeting / 7:00 pm

Community Center Railroad Building

 

Call to Order

  • Meeting was called to order at 7:04 PM

Roll Call / Declaration of Quorum

  • In Attendance: President David McDonald, Vice President Elizabeth Maclaren, Secretary Bernardo Monserrat, Treasurer Joseph Gutierrez, and Director Todd Handy
  • Staff In Attendance: General Manager Julie Navarro, and Executive Assistant Anna Hansen
  • Audience, Sheila Sullivan, Taylor Ward, Jon D’Amore, David Sorkin, Barry Silver, Bette Knight, Karen Logan, Paul Fink

Announcements –

  • Meeting is being recorded,
  • Earth Day is on Monday
  • Annual Meeting is Monday May 6
  • Pool Meeting for public is held every 2 weeks
  • Quorum Proxies are due May 2 by 5 PM

 

Approval of Agenda

  • Moved by Bernardo Monserrat, Second by Elizabeth Maclaren, and passed unanimously.

Consent Agenda Items

 

  1. Approval of the March 20, 2019 Board Working Session Notes
  2. Approval of the March 25, 2019 Board Meeting Minutes
  3. Acceptance of the March 2019 Finance Report
  4. Acceptance of the March/April 2019 General Manager’s Report
  5. Acceptance of the March Covenant Compliance Report
    1. Moved by Todd Handy, Second by Bernardo Monserrat, and passed unanimously.

 

Open Forum for Agenda Items

  • None

 

New Business

  1. Motion to adopt the ECIA Community Standards for Communication – Maclaren
    1. Moved by Elizabeth Maclaren, Second by David McDonald, and passed unanimously.

 

  1. Motion to appoint Martha Deutsch as liaison to Eldorado Community School – McDonald
    1. Moved by David McDonald, Second by Todd Handy and passed unanimously.
  1. Motion to appoint Sheila Sullivan and Sam Finn to the Dark Skies Task Force – McDonald
    1. Moved by David McDonald, Second by Todd Handy, and passed unimously.
    2. Motion was amended to remove Mark Young and just hold his title in the motion
      1. i. Amendement was moved by Todd Handy, Second by David McDonald and passed unanimously.
  1. Motion to approve Stable Rules as amended – Gutierrez
    1. Moved by Joseph Gutierrez, Second by Todd Handy, and passed unanimously
  1. Motion to increase the 2019 Reserve for Stable Water System replacement – Gutierrez
    1. Moved by Joseph Gutierrez, Second by David McDonald, and passed unanimously
  1. Motion to approve the Integrated Environmental Impact Management Policy – Handy
    1. Moved by Todd Handy, Second by David McDonald, and passed unanimously.
  1. Motion to create the Environmental Stewartship Committee – Handy
    1. Moved by Todd Handy, Second by Joseph Gutierrez, and passed unanimously
    2. Motion was amended to say Eldorado Stewardship Committee
      1. i. Moved by David McDonald, Second Todd Handy, and passed unanimously.
  1. Motion to approve the Environmental Stewartship Committee Charter – Handy
    1. Moved by Todd Handy, Second by David McDonald, and passed unanimously.
  1. Motion to confirm the unanimous email vote to approve the Insurance Proposal – McDonald
    1. Moved by David McDonald, Second by Todd Handy, and passed unanimously.
  2. Motion to approve appointment of David Sorkin to the ECIA Board of Directors – McDonald
    1. Moved by David McDonald, Second by Bernardo Monserrat, and passed unanimously.

Reports

  • Architecture Committee – McDonald
    • The committee is reviewing projects that homeowners submit. There was a variance that was retracted before the board working session. Discussion occurred about allowing casitas in Eldorado.
  • Conservation Committee – Maclaren
    • The main topics at these meetings are the completetion of library trails and surveying project.
  • Election Committee – McDonald
    • This committee will be counting proxies on May 3rd at 9am . The board will receive an invitation to observe process.
  • Environmental Advisory Ad Hoc Committee – Handy
    • This committee was changed from an ad hoc to a stewardship committee. The committee has worked their charter. They created a Integrated pest management policy. The integrated pest management policy is for ECIA common properties not private properties
  • Facilties & Grounds Committee – Handy
    • The new well pit is currently being installed. New facility hours are in place. The community center only has 2 drinking foutnains so the staff is working on getting more fountains installed. Contractors for the pool are out working everyday. Pickleball players will share court with basketball players. The court will be painted on 4.18.19. Netting was ordered for baseball fields.
  • Finance Committee & Monthly Report – Gutierrez
    • The finance committee spent most of meeting going over finances for pool and water system at the stables. The next thing finance committee will be reviewing is what kind of assessment we are going to be looking at for the coming year.
  • Information Committee – Maclaren
    • Interviewing for potential website desginers and they are still working on the welcome packet.
  • Road Committee – Handy
    • Committee has not met. They are watching the Balsa Road work that is being done. The community has receieved funds for road improvement.
  • Stable Committee – Gutierrez
    • The main thing that was dicussed at the stable meeting was the water system replacement.

 

Open Forum for General Issues

One resident spoke at the open forum abut the advisability of having Santa Fe County conduct a survey of the residents who live on roads with RAP.

 

Adjournment

  • Meeting was adjourned at 8:30 PM
  • Moved by Todd Handy Second by David McDonald and passed unanimously.

 

Executive Session – Legal and Personnel matters

 

Upcoming Board Meetings: 

 

Board of Directors Working Session: Monday, May 20, 2019 at 6:00 PM, Railroad Room

 

Board of Directors Meeting: Thursday, May 23, 2019 at 7:00 PM, Railroad Room