Minutes - Election CommitteeMinutes of the Meeting of the ECIA Election Committee Held on March 10, 2021
Bette provided an update on the election checklist. Specifically, items 16 thru 30 were covered.
Melinda has been exceptional at getting out publicity. Publicity has been submitted as required.
Ballot and other materials have been submitted to the GM for coordination with the printer.
Kathie and Mary reviewed two petitions handed in to Staff on 3/1/2021 shortly after 5pm. A third petition was later discovered in a box reserved for ECIA assessments. This petition was accepted as having been handed in before the time limit expired. When validations of the Petitions were performed on 3/2/2021 (approximately 9:30 am), two of the three petitions were deemed as meeting all requirements. The third petition was deemed incomplete as it was missing the final page, including the signature of the candidate. Each candidate was informed of the status of their petition.
Bette covered the Moderator Agenda. Committee made several suggestions on format. Mary suggested language regarding closing statement be moved nearer to end of instructions. Staff will attempt to have anyone with questions to provide their name and address. Nancy requested we invite the Santa Fe County Commissioner Hank Hughes to the forum.
Replace Ballot Affidavit: Committee discussed current format of the affidavit. Bette to send Nancy a copy of the affidavit, where upon HOAMCO will reformat into a more professional format for committee chair approval. Replacement Ballot Instructions: Nancy suggested including the words “candidate statements” as to what materials are within the replacement packet. Bette mentioned several envelopes will be marked as replacement at start of election process. The term “Lower Foyer” was changed to “outside the community center front door”. Language regarding not accepting ballots after hours to be removed.
It is unknown exactly when annual packet is to be mailed, but when known, committee to coordinate with Julie and ECIA Staff as to where and how to document the ballot box is empty. One suggestion was the Community Center back patio. Ballot box will be secured via padlock and numbered zip tie seals. Bette/Butch to conduct photo documentation and seal the ballot boxes. Bette mentioned she has been able to contact Santa Fe County Clerk Kathryn Clark to secure more zip tie seals.
The next regularly scheduled monthly meeting will be held on Wednesday, April 14, 2021, 3:00 P.M. via Zoom. |