Minutes - Election Committee

Election Committee

August 14, 2019 – 2:00 P.M.

Eldorado Community Center Conference Room

  1. 1. Call to Order

The meeting was called to order by Chair Bette Knight at 2:02 P.M. Members present were Butch Gorsuch, Mary Cassidy and Kathie Graham. Jody Price was excused. Liaison David McDonald and Anna Hansen, HOAMCO representative, were also present.

  1. 2. Approval of Previous Minutes

The minutes for June 12, 2019, were approved 4-0 via email on June 16, 2019. The request to Staff for posting these minutes was made June 17, 2019.

A motion was made by Kathie and seconded by Butch to confirm the 4-0 email votes for approval of the June 12, 2019, minutes. Motion carried by voice vote 4-0.

  1. 3. Approval of Agenda

A motion was made by Mary and seconded by Butch to amend the Agenda by adding 6C Review Governing Documents (Bylaws) with the Board of Directors and 6D September Election Committee Meeting. Motion carried by voice vote 4-0.

  1. 4. Open Forum (5 minutes per person, 20 minutes maximum)


  1. 5. Board Liaison Report

Not much of interest on the Agenda for the Election Committee.

Bette said she will discuss the committee chairs meeting later.

  1. 6. Old Business
  2. A. OneDrive Documents Review

It was agreed the teal-colored items will be deleted from the Operating Documents folder. Mary moved this procedure be completed and Butch seconded it. Motion carried by voice vote 4-0.

  1. B. Recap of 2019 Election Process Post Mortem

Mary will email the edited and approved version to the Election Committee and Bette will send it to David.

  1. C. Review the Governing Documents (Bylaws) with the Board of Directors.

David said the Board requested the Election Committee meet with them to better acquaint them with the Bylaws and the other documents. Bette said an overview of the governing documents, guidelines, etc. will be presented. Mary pointed out that the Architectural Guidelines are an interpretation of the Covenants, etc.

Perhaps the meeting could take place the week of Oct 25.

D . September 11 meeting

Bette suggested we not hold a formal meeting but work on the presentation to the Board.

Butch moved to have a working meeting on the 11th to determine the details on the presentation to Board. Kathie seconded it. The motion was carried by voice vote 4-0.

  1. 7. New Business
  2. A. Election procedures update

Items to consider: (1) election with no candidates; (2) add language stating ballots to be printed on security paper; (3) print the year on the envelope; (4) print Quorum Proxy Statement on different colored paper each year. Committee members are to read the Election Procedures and discuss them at the October meeting.

  1. B. Nomination petition update

We will present the updated Nomination Petition to the Board in November. Review it before the October meeting.

  1. 8. Adjournment

The next meeting will be on Wednesday, September 11, 2019, 2:00 – 4:00 P.M. at the Eldorado Community Center Conference Room.

The meeting was adjourned at 3:42 P.M.

Respectfully submitted,

Kathie Graham, Secretary