Minutes - Election Committee

Election Committee

October 10, 2018 – 10:00 A.M.

Eldorado Community Center Conference Room

  1. 1. Call to Order

The meeting was called to order by Chair Bette Knight at 10:05 A.M.  Members present were Butch Gorsuch, Mary Cassidy and Kathie Graham.  Board Liaison Jody Price was present. 

  1. 2. Approval of Previous Minutes

The minutes for September 12, 2018, were approved 3-0 via email and on September 24th I requested the minutes be posted to the website.  Confirmation was received on September 25th. 

A motion was made by Butch and seconded by Mary to confirm the 3-0 email votes for the approval of the September 12, 2018 minutes.  Motion carried by 4-0.

  1. 3. Approval of Agenda

A motion was made by Mary and seconded by Butch to amend the agenda by adding to New Business 7A- fifth member for Election Committee and 7B-Forum dates.   Motion carried by voice vote 4-0.



  1. 4. Open Forum (5 minutes per person, 20 minutes maximum)

Bette:  The ECIA is hosting a volunteer potluck on 31st, 3:00-6:00 p.m.  Please reply to Courteney if you are able to attend or not.

The Eldorado Classes and Lectures is sponsoring a Volunteer Fair on November 7th, 1:00-6:00 p.m.  Think about if we would be interested in setting up a table with Election Committee information.

  1. 5. Board Liaison Report

Three new Directors were appointed and seated at the September meeting.  They are Steven Rudnick, Elizabeth Maclaren and Bernardo Monserrat.

The Working Session is October 18th, 4:00 p.m. and the regular meeting is the 24th at 7:00 p.m.

Mary told Jody they did a good job with the Civil Conduct Policy.

It was expressed to Jody that the Committee requests he remain our Liaison to the Board.  Jody thanked us and said he would like to remain as our Liaison.

  1. 6. Old Business
  2. A. Nomination Petition - final draft

We reviewed the changes and accepted the document.  Jody will send e-copies directly to the Board for them to review and approve at the October Board meeting.  A summary of the changes to the document will also be sent.

Butch moved that we accept Nomination Petition as is with the exception of fixing two lines that need to be moved from bottom of a page to the top of the next page.  Kathie seconded the motion.  Motion carried by 3-0.

  1. B. Election Checklist - continue update starting at #43.

The review was completed.

  1. 7. New Business
  2. A. Fifth member

The Volunteer Fair would be good process to seek someone interested in volunteering for our committee.  Jody suggested also using Eblast and Vistas for transparency. 

  1. B. Candidate Forum Dates

After discussion, it was decided the first Candidate Forum will be March 18, 2019.  If a second forum is deemed necessary, it will be April 11, 2019.  These dates are confirmed and will be held in the Railroad Room.

  1. 8. Election Procedures Update - final draft

Liaison Jody Price will provide the Board members with the final proposal now for their review before presentation at the November meeting.  If the Board has questions, give them to the Election Committee Chair for our discussion at our November 14th meeting.

Butch moved to accept the Election Procedures as reviewed today with the exception of any pagination errors that need to be resolved and rebuilding the Table of Contents.  Kathie seconded the motion.  The motion carried 3-0. 

  1. 9. Adjournment

The next regularly scheduled meeting will be held on Wednesday, November 14, 2018, 2:00 – 4:00 P.M. at the Eldorado Community Center Conference Room.

The meeting was adjourned at 12:12 P.M.

Respectfully submitted,

Kathie Graham, Secretary