Minutes - Election Committee

Election Committee

August 7, 2018 – 3:00 P.M.

Eldorado Community Center Conference Room


1.  Call to Order

The meeting was called to order by Chair Bette Knight at 3:03 P.M.  Members present were Butch Gorsuch (in contact by telephone), Mary Cassidy and Kathie Graham.  Board Liaison Jody Price was present. 

  1. Approval of Previous Minutes

The minutes for the July 11, 2018, were approved 4-0 via email and on July 18, 2018, the request was made for posting them to the website.

  1. Approval of Agenda

A motion was made by Mary and seconded by Kathie to accept the agenda as presented.  Motion carried by voice vote 3-0.



4 .  Open Forum (5 minutes per person, 20 minutes maximum)

Bette - Jeanne Calzada has resigned effective last meeting.  We will look for another member or two for the Election Committee. 

  1. Board Liaison Report

Jody reported the Bylaws Retention policy with election materials is now on the website.

Board member Claudia Almstrom resigned effective the July 26th regular meeting.  The Board pushed back the submission date for resumes for potential appointees to the Board to Aug 31 for both positions.  It is expected to seat both appointees at the regular September meeting.  The public may view via video feed the interview process but not participate. The interviews might be the week of September 10th.  Resumes were received prior to the second resignation and none since.  The Bylaws require that the same questions be asked of all candidates. 

The Board is working on the electronic meeting policies and they will be voted on at the August Board Meeting. 

  1. Old Business
  2. A. Election Post Mortem

Tabled by Board until the August meeting. 

  1. B. Charter

Charters (4) were up for presentation but were tabled.  Jody said there was a Board email vote for 4 charters which will be confirmed at next meeting.  David wanted signature lines for the Board president and committee chair included for this document.  Butch provided the signature page as directed.

Bette said all board members have a hard copy and an e-copy of the approved procedures which are on the website. 

  1. C. Shredding of 2017 Election Materials

The Office reported, via email, the in-house destruction of the 2017 election materials on Aug 3rd, 2018.

  1. New Business
  2. A. Election Checklist Update

This is a fluid document that changes as needed.  The review consisted of rhetoric revisiting and some additions or corrections.  We will continue next meeting beginning with #30-31.

 Election Procedures Update

The review next meeting will begin with 9.7.3.  In the interim, we will rework 9.2, Observers.


  1.  Adjournment

The next regularly scheduled meeting will be on Wednesday, September 12, 2018, 2:00 P.M. at the ECIA Conference Room.  We will address the 2019 Nomination Petition.

The meeting was adjourned at 5:08 P.M.

Respectfully submitted,

Kathie Graham, Secretary