Minutes - Election Committee

Election Committee

April 11,2018 – 9:30 A.M.

Eldorado Community Center Conference Room

1.Call to Order

The meeting was called to order by Chair Bette Knight at 9:33 A.M.  Members present were Butch Gorsuch, Mary Cassidy, Kathie Graham and Jeanne Calzada.  Substitute Board Liaison Jody Price was present.  The quorum was met.

  1. 2. Approval of Previous Minutes

The minutes for March 14, 2018, were approved 4-0 via email and were posted to the website.

  1. 3. Approval of Agenda

A motion was made by Mary and seconded by Kathie to amend the Agenda per Butch's request to add a new 7A and relist the subsequent items.  Motion carried by voice vote 5-0.



  1. 4. Open Forum (5 minutes per person, 20 minutes maximum)


  1. 5. Board Liaison Report


  1. 6. Old Business
  2. Annual Report/Election Materials - mailed March 29th.


  1. Candidate Forum/Meet and Greet - April 16, 2018

Mary will contact Jennifer who will gather the necessary supplies and let staff know about set-up for the forum.

  1. 7. New Business
  2. Question from Member on Bylaws

A response was provided to the Member and the questions/comments will be included in a file for consideration during the next Bylaws review.

  1. Ballot Counting Procedures Review for 2018

All participated in a mock ballot counting to prepare for the upcoming counting day. 

  1. Tellers for Ballot Counting Day

A letter will be sent to the Board stating who the Tellers will be on May 4th for Ballot Counting Day.

  1. Supply List/Set-up Video Feed/Clear Conference Room

Kathie was assigned to secure the Ballot counting supplies.  Butch will set-up Video Feed and clear the Conference Room.

  1. Butch and Bette will secure the Ballot Box on Thursday May 3rd, at 5 p.m.

(Jody excused himself from the meeting prior to the Forum questions discussion.)

  1. Questions for Second Forum

We used the League of Women Voters criteria for generating questions for the candidates at the Second Candidate Forum which will be held on April 16, 2018.  Questions submitted by the community were categorized and some were incorporated into questions.




The next meeting will be on Wednesday, May 9, 2018, 2:00 – 4:00 P.M. at the Eldorado Community Center Conference Room.

The meeting was adjourned at 12:34 P.M.

Respectfully submitted,

Kathie Graham, Secretary