Minutes - Election Committee

Election Committee

March 14, 2018 – 2:00 P.M.

Eldorado Community Center Conference Room

  1.  Call to Order

The meeting was called to order by Chair Bette Knight at 2:01 P.M.  Members present were Mary Cassidy and Kathie Graham.  Butch Gorsuch and Jeanne Calzada were excused.  Board Liaison David Yard was present. 

  1.  Approval of Previous Minutes

The minutes for February 14, 2018,  were approved 4-0 via email and were posted to the website.

  1.  Approval of Agenda


A motion was made by Mary and seconded by Kathie to accept the agenda as presented.  Motion carried by voice vote 3-0.



  1.  Open Forum (5 minutes per person, 20 minutes maximum)



  1.  Board Liaison Report

The Board Working Session is on the 3rd Thursday at 4:00 p.m. with the Board Meeting on the following Wednesday at 7:00 p.m.

The Carpenter Hazelwood law firm is no longer serving lien collections.  The Board is shopping for a replacement law firm to handle the lien process with a target date of July 1, 2018.

  1.  Old Business
  2. A. Election Procedures

Mary moved the Election Committee postpone presenting the revision of election procedures until summer or fall due to potential required changes if the proposed Bylaws are adopted.  Kathie seconded the motion.  Motion was carried by voice vote 3-0.

  1. B. Candidate Forum/Meet and Greet - March 22, 2018

Kathie, Jeanne, and Mary are to arrive 6:15.  Mary will confirm the proper setup.

Anton, David, Claudia (sent statement), no info from Emily.

The Forum is specifically for Candidates so no outside information will be handed out.

Cards will be available for audience members to submit questions for possible use at the April candidate forum.  They are to be submitted to the General Manager by hand or by email no later than April 9th.

  1. C. Election Materials to Printer

David confirmed the election materials, proposed bylaws, etc., were sent to the printer on 3-13-18.  The printer will assemble and mail the packets for the Annual Report.

  1.  New Business
  2. A. Replacement Ballots/Affidavit Form

Two grammatical corrections will be made to the document.

  1. B. Ballot Counting Invitation/Observer Rules

Form approved.

  1. C. Secure Ballot Box - March 27, 2018

Printer is to send out packets approximately March 27th.  Bette and Butch will secure the Ballot box on that date. 

A sign will be placed above the ballot box stating ballots will be accepted from 8:00 a.m. to 5:00 p.m.  The night attendants will not be accepting any Ballots.

  1. D. Expand Availability of Candidates Forums

Butch's suggestion:  To explore using audio for candidates or audience unable to attend.

Mary suggested this be tabled until Bylaws results are in.  If future forums necessitate, Butch has offered to research the feasibility for this process.  If the Bylaws are adopted and electronic meetings are allowed, it will be the Board's responsibility to set policy regarding how electronic meetings are conducted.

(Liaison David Yard excused himself from the meeting at 2:50 p.m. prior to our discussion regarding questions for the April 16th candidate forum).

  1. E. Questions for Second Forum

Questions from prior years and/or revisions thereof, as well as questions from the members, will be considered for the April 16th Candidate Forum.

  1.  Adjournment

The next meeting will be on Wednesday, April 11, 2018, 9:30 a.m. to 11:30 a.m. at the Eldorado Community Center Conference Room.

The meeting was adjourned at 3:57 P.M.

Respectfully submitted,

Kathie Graham, Secretary