Minutes - Election Committee

ELECTION COMMITTEE MEETING

October 5, 2016 – 2:00 P.M.

Community Center Conference Room

 

1    Call to Order and Roll Call

A quorum was established and the meeting was called to order by Chair Kathie Graham at 2:10 P.M. Members present were Mary Cassidy, Butch Gorsuch and Joe Loewy. Bette Knight arrived at 2:25 P.M.  Board Liaison Todd Handy was present and due to other obligations left before the meeting adjourned.

2.   Approval of Previous Minutes

The minutes of the September 14, 2016 meeting were approved via e-mail.

3.   Approval of Agenda

Joe Loewy moved to amend the Agenda by adding 6. A – Common Storage Updates and B. Removal Election To Do’s Final Version to Old Business and 7. B - Ballot Review/Inspection to New Business.  Kathie Graham seconded the motion.  Motion carried 4-0, by voice vote.

4.   Open Forum  (5 minutes per person, maximum of 20 minutes)

The committee thanked member Butch Gorsuch for the research, purchase and set-up of video/audio equipment for the Removal Ballot Election and for his detailed recap of Ballot anomalies during this election process.  All felt that the committee actions were neutral, open and transparent and handled with fairness, integrity and respect.

5.   Board Liaison Report

Director Handy reported that the Board has been working on the 2017 Budget.  Interviews are being conducted for a new GM as well as for vacant Board of Director positions.

6.   Old Business

Updates on pursuing Common Storage was given by Butch Gorsuch.  Joe Loewy presented a final Removal To Do’s List for committee approval.  Electronic copies will be sent to committee members.

7.   New Business

      A.  Removal Petition Vote Post Mortem

Mary Cassidy and Butch Gorsuch led the discussion concerning ways to make the Election process flow more smoothly and expeditiously.  Several items were of concern, one being the use of UBL numbers and the large amount of issues and anomalies associated with the recent Removal Ballot Election.  The size of the Ballot envelope added time onto the process of opening and removal of Ballots and the use of a second envelope added another hour and a half onto the process as well. All pros and cons will be compiled and a proposal written for Board review.

B.  Ballot Review/Inspection

A motion was made by Joe Loewy and seconded by Kathie Graham to appoint Butch Gorsuch to be the Election Committee representative for a requested Ballot Inspection/Review that will occur on Tuesday, October 11, 2016, 2-3 P.M. at the Eldorado Community Center.  President Dag Ryen notified the Election Committee of this Inspection that is being requested by former Director Claudia Daigle.

8.   Policies and Procedures Review

      A.  Potential Charter additions

A review of the Election Committee Charter is in progress as the Procedures are being updated.

     

B.  Definitions

Due to time, this review was moved to next month’s meeting.

9.   Adjournment

The meeting was adjourned at 4:10 P.M.

Next regularly scheduled monthly meeting is Wednesday, November 9, 2016, 2:00 P.M. in the ECIA Conference Room.  

ELECTION COMMITTEE MEETING

October 5, 2016 – 2:00 P.M.

Community Center Conference Room

 

1    Call to Order and Roll Call

A quorum was established and the meeting was called to order by Chair Kathie Graham at 2:10 P.M. Members present were Mary Cassidy, Butch Gorsuch and Joe Loewy. Bette Knight arrived at 2:25 P.M.  Board Liaison Todd Handy was present and due to other obligations left before the meeting adjourned.

2.   Approval of Previous Minutes

The minutes of the September 14, 2016 meeting were approved via e-mail.

3.   Approval of Agenda

Joe Loewy moved to amend the Agenda by adding 6. A – Common Storage Updates and B. Removal Election To Do’s Final Version to Old Business and 7. B - Ballot Review/Inspection to New Business.  Kathie Graham seconded the motion.  Motion carried 4-0, by voice vote.

4.   Open Forum  (5 minutes per person, maximum of 20 minutes)

The committee thanked member Butch Gorsuch for the research, purchase and set-up of video/audio equipment for the Removal Ballot Election and for his detailed recap of Ballot anomalies during this election process.  All felt that the committee actions were neutral, open and transparent and handled with fairness, integrity and respect.

5.   Board Liaison Report

Director Handy reported that the Board has been working on the 2017 Budget.  Interviews are being conducted for a new GM as well as for vacant Board of Director positions.

6.   Old Business

Updates on pursuing Common Storage was given by Butch Gorsuch.  Joe Loewy presented a final Removal To Do’s List for committee approval.  Electronic copies will be sent to committee members.

7.   New Business

      A.  Removal Petition Vote Post Mortem

Mary Cassidy and Butch Gorsuch led the discussion concerning ways to make the Election process flow more smoothly and expeditiously.  Several items were of concern, one being the use of UBL numbers and the large amount of issues and anomalies associated with the recent Removal Ballot Election.  The size of the Ballot envelope added time onto the process of opening and removal of Ballots and the use of a second envelope added another hour and a half onto the process as well. All pros and cons will be compiled and a proposal written for Board review.

B.  Ballot Review/Inspection

A motion was made by Joe Loewy and seconded by Kathie Graham to appoint Butch Gorsuch to be the Election Committee representative for a requested Ballot Inspection/Review that will occur on Tuesday, October 11, 2016, 2-3 P.M. at the Eldorado Community Center.  President Dag Ryen notified the Election Committee of this Inspection that is being requested by former Director Claudia Daigle.

8.   Policies and Procedures Review

      A.  Potential Charter additions

A review of the Election Committee Charter is in progress as the Procedures are being updated.

     

B.  Definitions

Due to time, this review was moved to next month’s meeting.

9.   Adjournment

The meeting was adjourned at 4:10 P.M.

Next regularly scheduled monthly meeting is Wednesday, November 9, 2016, 2:00 P.M. in the ECIA Conference Room.