Minutes - Election Committee

Election Committee Meeting

April 13, 2016 – 2:00 P.M.

Eldorado Community Center Conference Room

1.  Call to Order

A quorum was established and the meeting was called to order by Chair Kathie Graham at 2:04 P.M.  Members present were Mary Cassidy, Dick Goldsmith, Bette Knight and Carol Tapke.  Board Liaison Dag Ryen was in attendance.  Joe Loewy was excused.

2.  Approval of Previous Minutes

The minutes for the March 9, 2016 meeting were approved by e-mail.

3.  Approval of Agenda

Motion to approve the Agenda as presented was made by Bette Knight and seconded by Dick Goldsmith.  Motion carried by voice vote, 5-0.

4.  Open Forum

None

5.  Board Liaison Report

Estimates on time/cost for a potential covenant vote will be researched by the committee.  It was also mentioned that a second envelope be considered for future elections.

6.  Old Business

A.  Election Check list- requested edits

Discussion followed and suggestions were noted for discussion at next month’s meeting.

7.  New Business

A.  Ballot counting documents

The committee went over the procedures that will be used for the April 29, 2016 Ballot and Quorum Proxy Statement count.

8.  Board of Director appointment procedure

A possible detailed procedure for filling a vacancy on the ECIA Board was drafted and presented.  The committee would like to see consistency and transparency in the appointment process when filling vacant positions.  Discussion followed.

9.  Election Policies and Procedures Review

The committee decided to move this item to next month’s agenda.

10.  Adjournment

The next regular scheduled Election Committee monthly meeting will be held on Wednesday, May 11, 2016, 2:00 P.M., in the Eldorado Community Center Conference Room.

The meeting was adjourned at 4:10 P.M.

Bette Knight, Secretary