Minutes - Election Committee


July 27, 2016 – 2:00 P.M.

ECIA Conference Room

1.  Call to Order and Roll Call

Kathie Graham called the meeting to order.  Secretary Bette Knight, called the roll and those present were:  Mary Cassidy, Butch Gorsuch, Bette Knight and Joe Loewy.  A quorum was established.  Directors Pam Henline and Todd Handy arrived later.

2.  Removal Petition Process

A.  Removal To Do’s List

The committee reviewed line items 1 through 21, taking each one separately, thoroughly discussing and deciding on the necessary details relating to that item.

a.  Calendar dates for the Removal Ballot mailing and Ballot return cutoff were discussed.  It was decided to suggest the following dates to the Board.  The committee suggests that the Removal Ballot Packet be mailed no later than August 9, 2016 and that the Ballot return cutoff date be Wednesday, September 28, 2016, 5:00 P.M.  This would give Members Eligible to Vote 45 days to return their Ballot.  The Ballot counting date would be Thursday, September 29, 2016, 9:00 A.M., in the ECIA Conference Room.  Certification of the Removal Ballot count will be given to the Secretary of The Board or Delegate on Thursday, September 29, 2016 by Election Chair Kathie Graham.  The Secretary of the Board or Delegate will then notify The Board of said certification on Thursday, September 29, 2016. 

b.  Security paper will be used for the Ballot and security envelopes will be used for the return envelope as well as the envelope marked “Ballot”.

c.  Observers rules were discussed and decided upon.  Bette Knight will send a draft for all to review.

d.  Ballot Return Instructions were presented and Mary Cassidy will send a draft for all to review.

e.  Removal Ballot wording was reviewed and updated.

f.  Removal Ballot Packet will include a document containing the appropriate portion of the Bylaws, The Removal Petition Causeand a written rebuttal by Director Claudia Daigle.  Also included in the packet will be the Ballot with Ballot Return Instructions, two security envelopes, one being the postage paid return envelope and the other the “Ballot” envelope.  Kathie Graham will send a draft for all to review. 

The Election Committee asked Director Henline to consider an amendment to the motion that was made on July 25, 2016 stating that the UBL numbers must be checked off on the day of Ballot Counting.

The Special Meeting was adjourned at 4:15 P.M.

Bette Knight, Secretary