Minutes - Roads Committee

2017 Collective Road Committee Minutes

Road Committee October, 2017 Minutes

  1. Call to Order: Committee Chair Felicia Probert called the meeting to order at 6:00pm.
  1. Introductions/Attendees:
  • Road Committee Members: Felicia Probert, Karen Murry, Bob Blanchet, Russell Winslow, Fred Raznick, Ken Kleiber, and John Reynolds.
  • Excused absence: Terry Reilly
  • ECIA Board Liaison: Mike McDowell
  • Special Guest: John Gervers


  1. Public Comments: None
  1. Modification/Adoption of Agenda: Approved


  1. Approval of Minutes from March 20, 2017 Meeting: Both approved.


  1. Chair Comments: The Avenida Buena Ventura chip seal project was completed in September.  Avenida Amistad is scheduled to be chip sealed in 2018.  The County plans to award a contract for initial grading and bar ditch improvements before the end of the year with the completion of the chip seal surface in late spring of 2018.  Both projects were funded with separate capital outlay grants.
  1. ECIA Board Liaison Report: In response to concerns and complaints regarding privacy and noise received by the Board, the Board is reviewing local and state laws regulating private and commercial operation of drones.  The Board will be contacting the County, the FAA, and related agencies, and may develop a policy for Eldorado. 
  1. Old Business/Open Action Items:
    1. Update on Recycled Asphalt Pavement (RAP) Project: The County has not completed all the RAP projects scheduled for 2017.  Crews were needed to work on temperature sensitive projects elsewhere in the County.  Application of the RAP is not temperature sensitive, so work will continue on the remainder of the roads scheduled to receive the RAP throughout the fall and winter.  Chusco is next on the schedule once Juego is completed.   Russell asked if any new roads can be added to RAP list.  At this point – no.
    2. Prep for Fall Road Inspections: Inspection sheets were distributed, and a soft copy will be emailed as well.  Road inspections will be delayed a week till roads dry out from all the current storms.
  1. New Business
    1. Creation of an Ad Hoc Sub Committee for Herrada Wildflower Conservation Zone: Issues were raised about liability of ECIA for community projects on County rights of way. Are guidelines in place? Does the County or ECIA insure Eldorado residents?  Fred Raznick proposed a motion that the Road Committee request additional guidance from the Board on the creation of ad-hoc subcommittees.  The motion was approved.  Felicia will follow-up.
  1. Improving traffic and pedestrian safety: John Reynolds. John talked about pedestrian safety issues at crossings at Agora/ La Tienda shopping centers and at the school on Ave. Vista Grande.  He would like to talk to County about installing “On Demand” strobe pedestrian crossing signals to improve safety.  After additional discussion about other pedestrian/traffic safety issues, the recommendation was made that the committee members will note any problem areas on during the upcoming road inspections for discussion at a future meeting.
  1. Road Side Tree Trimming: John Gervers. John briefed the Committee on his efforts to trim the roadside Siberian elm trees.  This is his 3rd year trimming under an informal agreement with the County to trim trees to reduce traffic safety hazards and to create shade.  He is not a resident of Eldorado proper, but he loves to see the beauty of our trees along the County roadways.  He is working on 23.2 miles of paved roads within Eldorado.  County Tree lined roads. As he is getting older he is looking for new residents who might like to help with this    wonderful project. 
  1. Committee Round Robin: Nothing additional.
  1. Next meeting: Monday January 8, 2018 6:00 PM

Meeting Adjourned at 8:02 p.m.



ECIA Road Committee Meeting Minutes

June 8, 2017

  1. Call to Order: Committee Chair Felicia Probert called the meeting to order at 3:03 pm.
  2. Introductions/Attendees:Introductions were made around the table.
  • Road Committee Members: Felicia Probert, Karen Murry, Bob Blanchet, Russell Winslow, Fred Raznick, Terry Reilly, and Ken Kleiber. Excused absence:  John Reynolds
  • ECIA Board Liaison: Mike McDowell
  • Special Guests:

o    Robert Martinez, Deputy Director, Santa Fe County Public Works

o    Mark Young representing HOAMCO GM Isabel Ugarte

o    Lee Onstott, ECIA Facilities & Grounds Committee

  • Public

o    Walter Gallegos, 37 Encantado Road

o    Sue Shriver, 2 Balsa Ct.

o    Alan Lieberman, 22 Juego Rd.

o    Dr. Mekah Gordon, 22 Juego Rd.

o    John Gervers, 6 Cayuse Place

o    Jim Knight, 53 Cerrado Loop

o    Tom DiRugiero, 5 Demora Road

o    Vahl Jackson, 22 Chusco Road

o    C.M. Kittredge, 4 Verano Way

o    Cecil Rich, 34 Fonda Road

  1. Public Comments:Felicia asked if there were any members of the public present who wished to comment on something other than the recycled asphalt pavement (RAP) project.  None were voiced. 
  2. Modification/Adoption of Agenda:Approved
  3. Approval of Minutes from March 20, 2017 Meeting:Felicia noted that there was not a quorum of members who attended the March 20th meeting. Approval tabled for now.   
  4. Chair Comments:Felicia welcomed Mr. Martinez and members of the community for coming out to the meeting and their interest in our roads. 
  5. ECIA Board Liaison Report:Mike McDowell introduced himself and advised that at the last annual meeting of the Board, he was appointed as the liaison for the Road Committee. His role is to facilitate communication between the Committee and the Board. 
  6. Old Business/Open Action Items:None
  7. New Business: Robert Martinez, Santa Fe County Deputy Public Works Director provided information on the following topic areas. 
  1. Process for Evaluating Paved Roads for Maintenance or Re-Paving - The County evaluates all the paved roads using the Pavement Surface Evaluation and Rating (PASER) system. Roads are given a rating of 1(fail) to 10 (newly paved).  The average rating for paved County roads is about 6.5 (good condition), higher than the national average.  Over the last six years, Santa Fe County has done a good job of doing pavement preservation on many of the paved roads while they are still in good condition so that they don’t deteriorate to the point of needing a much costlier total replacement.  For every $1 invested in pavement preservation $10 in replacement costs is delayed.   In studying the issue, the 4.8 million spent on pavement preservation of 188 miles of County roads, saved the County taxpayers 50 million in pavement replacement costs.  A road that has deteriorated to a PASER score of 1 – 3 will have to be replaced.
  2. Multi-use paths and walkability:
  • Facilities and Grounds handles the multi-use path system in Eldorado. They have the master plan of where multi-use paths will be built.  
  • New requests to build a multi-use path should be included in the master plan.
  • The County doesn’t automatically include a path when building a road.
  • In some cases, like Herrada, there isn’t enough room in the right-of-way to include a path. But along the major arteries like Avenida Vista Grande where there is currently a multi-use path, the right-of-way was wide enough to include it. 
  • In setting priorities for paving project, the ECIA should make the County aware of what roads that they would like to have a multi-use path built in conjunction with a road.  
  • Multi-use paths will increase the cost of projects and that needs to be taken into consideration.
  • The County code defines different road types, such as rural and urban. The roads in Eldorado are rural so you aren’t going to see sidewalks, curbs, bike lanes, etc. like you might see on an urban road. 


  • Update on Ave Amistad/ Ave Buena Ventura Chip Sealing Project -  Amistad is scheduled for 2018. Ave. Buena Ventura is scheduled for fall 2017.  Ave. Amistad was rescheduled for next year due to the grant agreement being frozen.  The freeze was lifted June 6 but not in time for 2017 project bid schedule. 
  1. Committee Round Robin:
  • Concerns were expressed about waddle removal on Herrada Rd damaging road edges.
  • Compadres is losing its’ base.
  • Wildflower Conservation Zone on West Herrada Rd is going well. The County is picking up the bagged bar ditch waste.
  1. Next meeting: TBA

Meeting Adjourned 4:50 pm.


ECIA Road Committee Meeting Minutes

March 20, 2017

1)Call to Order: Committee Chair Felicia Probert called the meeting to order at 6pm.

In Attendance were committee members: John Reynolds, Karen Murry, Bob Blanchet, Russell Winslow, Felicia Probert, with excused absences of Fred Raznick, Terry Reilly and Ken Kleiber; Public attendees Ruben Martinez, Gerald Gulseth and Tom Di Ruggiero.

Introductions were given around the room to familiarize ourselves.

2)Public Comments:

Ruben Martinez introduced himself as a local business man and passed around his Freedom Hauling business card. Asked who he should talk to about snow removal on hike/bike paths. We recommended he speak to the Gm Isabel Ugarte.

Gerald Gulseth just wanted to see what the road committee was about.

Tom Di Ruggiero explained the drainage/slope pitch problems he is experiencing on Demora Road. He thanked Felicia for recommending County Director Robert Martinez. Road appears to be graded with a layer of dry gravel added for traction. Asked what to do about filled in culverts, causing drainage problems.

3) Adoption of the Agenda: Approved

4) Chair Comments:

a)Felicia commented that she held off putting the Capital Outlay bill request for road improvement forward with the county.

She wanted to make sure we keep our 100k allotment on schedule for Ave. Amistad improvements scheduled for Spring 2017.

b)Balsa Road paving project was approved in the November Bond measure. It is not considered a high priority and will probably be scheduled for approval in late 2018 or 2019.

  1. c) Siberian Elm trees are being pruned and trimmed on our major paved roads by John Gervers. He has spoken to the county and has their approval to prune the elms growing within the road right of ways. He is volunteering his services.

He organized the tree trimming workshop in March.

5) ECIA Board Liaison Report:

Mike Mc Dowell is our new board liaison and a new ECIA Board member.

a)He talked about the possible road problem facing Ave De Compadres.

It appears the base is coming out of the paved road in places and might have to be addressed in the future.

b)Mike talked about dust abatement costs as being very high and John Reynolds and Felicia commented that the county does not use dust abatement products. Commented that traffic speed can increase dust problems.

  1. c) Mike is looking forward to working with the road committee to help with our road maintenance.

6) Old Business/Open Action Items: None at this time

7) New Business:

  1. a) Nomination of Committee Chair: Felicia Probert was recommended by John Reynolds and seconded by Bob Blanchet.
  2. b) Spring Inspection Prep: Road inspection forms were distributed with areas to be covered. Road Inspection to be done the first two weeks in April
  3. c) Adopt a Shoulder Program: the West Herrada Road Sunflower Club was discussed. We are trying to explore ways to get the community involved in wildflower plantings and possible artist participation. Weeding and clearing the culvert events and seed parties were discussed. A community meeting will be posted on Next Door Eldorado and flyers handed out by Karen Murry for an Earth Day April 22nd morning get together to try get  the community involved. Trying to approach Robert Martinez with a workable plan to save the wildflowers and not be moved by the county. Last year was a grass roots effort of weeding, wildflower seeding and dump hauling to improve the road shoulder. It was wildly appreciated and enjoyed!

7) Committee Round Robin: Discussion about a possible way to create a funding organization that can take donations to help with Eldorado’s needs and improvements.

8) Next Meeting TBA in June

9) Adjourn 8 pm.