Agenda-Bylaws Review Committee

Bylaws Review Committee Agenda

July 2021 Business Meeting

July 8, 2021 – 3:30 – 4:30 P.M. (Via Zoom)

  1. Call to Order
  1. Approval of Agenda
  1. Ratification of email vote to approve the Minutes
  1. Open Forum: comments from ECIA members (limited to 2 minutes per member)
  1. Chair, Staff and Board liaison reports:
  2. Chair report – publicity status; website update; OneDrive organization
  3. Board liaison report
  4. Staff report: verifying comments received from MIGS
  1. Old Business:
    1. Committee Operation:
  • Review Bylaws Review Action List and Annual Calendar -- due dates in reverse chronological order
  • Agree on Minutes and Agenda approval process, time for response
    1. Email and communication protocols:
      • OneDrive vs. email attachments
      • Redlines, comments, email suggestions
    2. Review Committee Charter: suggestions for changes?
    3. Process for future attorney review – Board vs. committee roles, budget
  1. New Business:
  2. Publicity: Outreach to ECIA Board, committee chairs – other promotional opportunities?
  3. Clarify differences between the Covenants, Board policies & rules, and the Bylaws
  4. Correcting typos on the searchable version of the Sixth Amended Bylaws on the ECIA website
  5. Proposed Bylaws Revisions:
    • Review “Lessons Learned” document from prior Committee
    • Current list of suggestions for review or revision of existing Bylaws or new sections
    • Suggestions from committee members
  1. Announcements: next meeting date, homework
  1. Adjournment

Future agenda items:

  • Compare New Mexico HOA law to existing Bylaws
  • Timeline for attorney recommendations
  • Board suggestions for Bylaws amendments