Minutes-Bylaws Review Committee

MINUTES OF THE MEETING OF THE

ECIA BYLAWS REVIEW AD HOC COMMITTEE

HELD ON AUGUST 20, 2019

 

  1. Time and place. A meeting of the ECIA Bylaws Review Ad Hoc Committee (“The Bylaws Committee”) was held on August 20, 2019 at 1:00 pm in the ECIA Community Center Conference Room.  The meeting was called to order by Butch Gorsuch at 1:04 pm.  The meeting was recorded.
  1. Introduction of Attendees. Secretary Amelia Adair was excused from attendance.  All other committee members were present; therefore, a quorum was achieved. Specifically, Butch Gorsuch, Sue Daniel, David McDonald, and Joe Loewy were present.  Butch Gorsuch volunteered to take minutes for the meeting.
  1. Minutes. The August 6, 2109 Minutes as written were not approved by email 2-0, however were posted to the website subject to later approval.  A motion was made by Butch Gorsuch to formally approve these minutes and seconded by Joe Loewy.   Minutes was ratified unanimously by a voice vote of 4-0. 
  1. Approval of Agenda. A Motion was made by Sue Daniel and seconded by Joe Loewy to approve the agenda as posted.  Motion approved by voice vote of 4-0.  Each member present had a copy of the agenda or viewed the electronic display.
  1. Open Forum. No open forum was held because no guests were present.
  1. Old Business:
    1. Status of received comments/suggestions: The committee Gmail account has been reviewed twice since the last meeting, with only SPAM found within the account.
    2. Status of Bylaws Review Charter: Amendments made to the proposed charter as of the July 23rd meeting have yet to be reviewed by the Board but are to be reviewed in the August regular meeting with a goal of approval.
    3. Bylaws Review Action List: No modifications made to the action list as the next chronological task to be achieve is not due until November.  Committee is engaged at the current task of reviewing comments and suggestions received from Members concerning the Bylaws.
    4. Discuss Proposed Bylaws Revisions – Restart at Item 17 (Article V Section 8): With Amelia’s absence the committee has continued to discuss but not vote on any proposed revisions until Amelia’s input can be heard by rest of committee. Received suggestions have been sorted in Article/Section order to aid discussion.  The committee restarted discussion of received suggestions at the above indicated point at approximately 1:15 PM and continued until 3:15 PM (2 hours).  Items reviewed during the meetings were 17, 26, 47, 9, 21, 45, 29, 3, 6, 19, 8 and 46.  Item 46 was a new item and was added by the committee.  Item 33 (in order) was missed and will be discussed at next meeting.  Total discussion time for the committee to date is 5 hours 0 minutes.  Seventeen items (of 46) remain for discussion.
  1. New Business.

No new business discussed.

  1. Adjournment. The meeting was adjourned at 3:08 PM.

For the ECIA Bylaws Review Ad Hoc Committee

By:  __________/s/____________________    _____8/20/19_______________

Chair Butch Gorsuch                                         Date